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2010-07-19 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF JULY 19, 2010.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday July 19, 2010 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Stark: present,
Mr. Rankin: present,
Mr. Myers: present,
Mr. Bodey; present,
Mr. Lippert: present.

Motion by Mr. Stark, second by Mr. Rankin, to approve the minutes from the June 21, 2010 Regular Meeting and the June 30, 2010 Special Meeting; Roll call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; and Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that financial statements included in the agenda reflect the end of fiscal year 2010. Mr. Hammond was pleased to announce that the cash balance was approximately $80,000 more than what was expected, and that the Food Services fund was "in the black" without a transfer of General Fund money for the fiscal year.

Board and Staff Reports:

Mr. Kurt introduced Rick Gast, Co-chair of the Margaretta Citizens Committee (levy committee), who proceed to update the Board on the progress of the levy campaign. Mr. Gast stated that the committee has produced a video on the importance of approve the levy which included students, board members and community members. Mr. Gast thanked Brian Dubois and Deanna Faber for their work and putting together the video. Mr. Gast mentioned that the committee participated at the Cold Creek festival and will have representation at Vickey Old Tyme Days festival in the weekend before the election. The committee has put together information that will go out to voters by newspaper inserts, fliers with the Booster Drive and within pizza boxes. He thanked all those who have volunteered to this point and hopes that all the effort will result in the levy passing in August. Mr. Lippert and Mr. Kurt expressed their gratitude to the committee and Mr. Gast for doing a great job on this campaign.

Public Participation:

Diane Jacoly commented that the video was "excellent!" Rick Gast stated that the video has been seen on-line by over 850 times.

Introduction of Additional Items to the Agenda:

Mr. Kurt requested that under his report, Personnel Actions, Classified number 1 to add Jim Johnson 7th Grade Assistant Football Coach at level 1, and number 2 approve volunteers Jason Caponi and Alex Williams. Mr. Hammond requested to have item number 6 removed due to the fact that the certificate from the Tax Commissioner has to be received by the Board before they can take action.

Treasurer's Report:

Motion by Mr. Myers, seconded by Mr. Stark, to adopt Board Resolution Number 10-11-01 to approve expenditures that exceed $3,000 that have met the "then and now" statutory requirements; Roll Call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin to adopt Board Resolution number 10-11-02, to declare the impracticality of transportation services and approval of payment in lieu of transportation for families attending Bellevue Immaculate Conception School for the 2010-2011 school year; Roll Call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

Mr. Hammond presented the next resolution for the Board to consider to approve the Reduction in Force of a Kitchen Helper (dishwasher) position at the High School. Mr. Hammond stated that the dishwashing machine at the High School is in need of repairs that will exceed $2,000 and upon conferring with Mr. Kurt and Peggy Kiser, Food Service Supervisor, it was suggested that we consider using biodegradable trays for serving food at the High School. The Board requested that Mr. Hammond prepare a cost analysis for the next regular meeting before the Board would take action.

Motion by Mr. Bodey, seconded by Mr. Rankin to table Board Resolution number 10-11-03 to reduce the kitchen helper position until further information is provided; Roll Call: Mr. Stark: aye; Mr. Rankin: aye; Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.
Mr. Hammond then presented two resolutions that could potentially place two levies on the November 2, 2010 ballot. Mr. Hammond reminded the Board that due to changes in the statute the filing deadline to file levy resolutions with the Board of Elections has been moved up to August 4, 2010 for the November General Election. Therefore, the Board will need to take the preliminary actions to have the proper certifications in place to vote to place levies on the ballot in November. One resolution will request the Erie County Auditor to certify the mills necessary to collect $1.2 million in tax revenue from an Emergency property taxes for November and the second is to request the Tax Commissioner of the State of Ohio to certify several matters pertaining to the placing of a Conversion Levy on the ballot in November.

Motion by Mr. Bodey, seconded by Mr. Myers to adopt Board Resolution 10-11-04 to request the Erie County Auditor to certify the number of mills necessary to generate $1,205,950 in property tax revenue for the November 2, 2010 election; Roll Call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Mr. Hammond then explained to the Board what a Conversion Levy is and why it would be beneficial to the financial position of the District on the short term as well as in the long term.

Motion by Mr. Bodey, seconded by Mr. Stark to adopt Board Resolution 10-11-05 to request the Tax Commissioner of the State of Ohio to certify the number of mills and the revenue generated from placing a Conversion Levy on the November election; Roll call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Mr. Hammond then mentioned that the next resolution, for the certificate to be requested of the Erie County Auditor for the purpose of placing a Conversion Levy on the November election can only be executed once the Board has received the Tax Commissioner's certificate. He also stated that these steps are only preliminary and the board has not yet taken action to place the levies on the ballot. He stated that we will need to schedule two special meetings between now and the end of the business day of the Erie County Board of Elections office on Wednesday August 4, 2010, if the Board wants to place one or both of these levies on the November 2, 2010 ballot.

Superintendent's Report:

New Business:

Motion by Mr. Myers, seconded by Mr. Rankin to adopt Board Resolution 10-11-07 to renew a contract with Jefferson County Educational Services Center to provide virtual learning services for the 2010-2011 school year; Roll Call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

Mr. Kurt presented the next resolution, to enter into an agreement with Rachel Wixey and Associates to provide substitute teachers and teachers' aides for the 2010-2011 school year. Mr. Kurt stated that Rachel was instrumental in the transition away from hiring substitutes and contracting with Renhill. Renhill provides temporary employment services in many fields of work. Rachel Wixey and Associates will be focused on the Educational field.

Motion by Mr. Rankin, seconded by Bodey to enter into an agreement with Rachel Wixey and Associates to provide substitute teachers and teachers aides for the 2010-2011 school year; Roll Call: Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Mr. Kurt presented the next resolution to the Board, to enter into a contract with One Call to provide outgoing communication to parents and students next school year. Mr. Kurt mentioned various scenarios where phone calls will go out to the homes and cell phones of parents and students to let them know of school closings, delays, delinquent fees, practice times, various events and many other informational items to keep our parents and students informed. Mr. Kurt mentioned that many schools in the area are using this system or similar systems as a best practice approach to communicating with students and parents. He stated that there potentially will be a cost savings for using this system by reducing the number of mailings going out to families in the district.

Motion by Mr. Bodey, seconded by Mr. Rankin, to adopt Board Resolution 10-11-09 to enter into an agreement with One Call to provide communications services for the 2010-2011 school year; Roll Call: Mr. Rankin: aye: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Motion by Mr. Bodey, seconded by Mr. Myers, to adopt Board Policies 0167, 0169.1, 2260.01, 3430.01, 4121, 4430.01, 5460, 8210, and 8462; Roll Call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.
Motion by Mr. Myers, seconded by Mr. Rankin, to accept pay freezes of non-bargaining personnel for the 2010-2011 school year; Roll Call: Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; and Mr. Lippert: aye.

Motion by Mr. Bodey, seconded by Mr. Stark, to approve the North Point Educational Services Center to provide an Assistant Principal at the High School, and a part-time Assistant Principal at the Elementary Building for the 2010-2011 school year; Roll Call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Personnel Actions:

Certified Staff:

Motion by Mr. Myers, seconded by Mr. Rankin, to accept the resignation of Andrea Schoenherr, 5th grade teacher, effective June 30, 2010; and the resignation by way of retirement of Irene Wobser, 1st grade teacher, effective August 1, 2010; Roll call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Classified Staff:

Motion by Mr. Rankin, seconded by Mr. Bodey, to approve the following supplemental contracts:

Rob Watson – 7th Grade Football at Level 1,
Ben Brunow – 8th Grade Assistant Football at Level 5, and
Jim Johnson – 7th Grade Assistant Football at Level 1;

Roll Call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

Motion by Mr. Myers, seconded by Mr. Stark, to approve the following volunteers:

Jason Caponi – Football, and
Alex Williams – Footbal;

Roll Call: Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Motion by Mr. Rankin, seconded by Mr. Bodey, to approve the following Substitutes for the 2010-2011 school year:

Kathy Maloney – Bus Aide Judy Sommers – Custodian
Michelle Windisch – Bus Driver Selle Guy – Custodian
Donald Henry – Bus Driver Ken Trimarche – Custod'n
Stephen Knowles – Bus Driver Deb Cousino – Custodian
Rhonda Neill – Bus Driver Ruth Duskins – Custodian
Steven Snyder – Bus Driver Kristan Neill – Kitchen
Connie Kromer – Bus Driver Melissa Taylor – Kitchen
Lisa Hale – Bus Driver Stephanie Gamez – Kit'n
Barb Matter – Bus Driver Ruth Duskins – Kitchen
Michael Taylor – Bus Driver Stephanie Jackson-Kit'n
Robert Strader – Bus Driver Martha Dyer – Kitchen
Debra McEowen – Bus Driver Karen Gearheart – Kit'n
Dolly Young – Bus Driver Michelle Bolinger-Kit'n
Martha Dyer – Custodian

Roll Call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Old Business:

None to report.

Informational Items:

Mr. Kurt reminded the Board about the Vickery Old Thyme Days Festival on July 31 and August 1st and that the Margaretta Citizens Committee will have a tent up for sharing information about the levy. He also mentioned that the wind turbine is still waiting on the USDA Grant approval. Mr. Kurt hopes that they will begin install the turbine in August to be completed before the start of school. Mr. Kurt mentioned thanked the PTO for their contributions to purchase and install new playground equipment at the Elementary Building.

Mr. Hammond requested that the Board take formal action to appoint an alternative delegate to the Ohio School Board Association.

Motion by Mr. Stark, seconded by Mr. Myers, to appoint Mr. Bodey as Alternative Delegate to the Ohio School Board Association; Roll Call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Mr. Hammond mentioned that the Ohio School Board Association annual conference will be held on November 7 through November 10 and to let him know by next month if the board members are interested in attending.

Motion by Mr. Bodey, seconded by Mr. Rankin, to enter into executive session to discuss negotiations; Roll Call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

The Board convened into executive session at 7:52 p.m. with Mr. Kurt and Mr. Hammond in attendance.

Motion by Mr. Bodey, seconded by Mr. Rankin, the board returned from executive session at 9:27 p.m.; Roll call: Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Motion by Mr. Rankin, second by Mr. Bodey to adjourn the meeting having no further business to come before the board; Roll call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Meeting adjourned at 8:38 P.M.

Respectfully Submitted

__________________________
Elmer Lippert
President of the Board

__________________________
Jude T. Hammond
Treasurer/Business Manager

Agendas/Minutes

School Board Members

Mr. Elmer Lippert, President

Mr. Kent Miller

Mr. Paul Schoenegge, Vice President

Mr. Brian Sutorius

Mr. Andrew Warner

Mr. Denny Mock, Superintendent

Mr. Jude Hammond, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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