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2018-07-25 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION (BOE) REGULAR MEETING OF JULY 25, 2018.

The Margaretta Board of Education met in regular session at 5:00 p.m. on Wednesday July 25, 2018 at the Administrative Offices.

Mr. Warner called the regular meeting to order at 5:00 p.m. requesting roll call by Mrs. Keegan:

Mr. Miller: Present
Mr. Schoenegge: Present
Mr. Sutorius: Present
Mrs. Yetter: Present
Mr. Warner: Present.

Approval of the Minutes
Motion by Mr. Miller, seconded by Mrs. Yetter, to approve the minutes from the June 27, 2018 Regular BOE Meeting and the Special Board Meetings on July 16, 2018 and July 18, 2018; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

The Financial Report and Schedule of Bills
Mrs. Keegan asked if there was any questions on the schedule of bills and then stated that the financial reports in the agenda reflect the full twelve months of this fiscal year (from July 1 2017 through June 30, 2018). Mrs. Keegan stated that the District’s General Fund revenue was down $(15,509) compared to last year and expenditures were up $(848,382) compared to last year. The primary reason for the revenue being less than last year is the continual phase out of personal property taxes and reduction in state financial aid dollars, however this was offset by the TCS Administration Revenues being collected on a monthly basis instead of at the end of the fiscal year. Collecting the TCS payments monthly instead of after the year is completed improved our cash collections this year by $161,595. The expenditures exceeded general fund revenues by $(1,019,107) for the entire fiscal year. Last fiscal year during the same period, the General Fund revenues exceeded expenditures by approximately $0.2 million, resulting in a deterioration of approximately $(864) thousand from the same year-to-date period last year. Mrs. Keegan stated that we started this fiscal year at a general fund cash balance of $2,473,157. We reduced that balance by $(1,019,107), leaving our fiscal year end cash balance at $1,454,050. Mrs. Keegan also reviewed the yearend numbers for our Food Services Budgets. Due to 8 calmity days of lost lunch revenues and the high rate of cafeteria employees taking healthcare benefits, the Food Services was upside down or in a deficit situation of $41,000. We were forced to transfer general fund dollars to the Food Services Departmental budget to cover the shortfall. Mrs. Keegan mentioned that we are taking a look at other local school Districts lunch fees and seeing if we our camparable or if we could possibly increase the lunch fees to cover this shortfall in the future.

Mrs. Keegan also updated the Board on the future Nexus gasline tax revenue. She informed the Board that she had requested the Board of Revision to look at the Fair Market Value of the Nexus property that was purchased from farm land to be utilized for the Nexus pump station (compression station). The Board of Revision ruled in the Schools favor and changed the property value from CAUV value of $269,100 to the purchase price that was paid by Nexus of $1,300,000. It is estimated that this will increase the District’s local tax revenue by approximately $30k. However, Mrs. Keegan also informed the Board that Nexus has requested a tax-exemption status for their new equipment that is going into the pump station. This is estimated to be a loss of future tax revenue of approximately $(0.4)M. Mrs. Keegan reminded the Board that of the year one Nexus projected tax revenue of $6.2M that this tax exemption will reduce that future revenue by $(0.4)M. Her concern is that this tax appeal for exemption status may be the first of many appeals. Thus, her caution of not counting the Nexus revenue until it is more estimatable and predictable.

Board and Staff Reports
TCS Sponsor’s Report
Mr. Mock past out the Sponsor Monthly Report, which reviewed that the June 30, 2018 required Compliance Component upload was completed and uploaded on June 29, 2018 and that on August 7, 2018 representatives of School Works will be at the TCS building to go over compliance with the laws and rules component. The report also went over the Quality Practices Component, and reviewed the status of the ongoing concerns raised with TCS. Some of the concerns on the FTE review and the amounts owed back to the state for the reduced FTE’s actual final counts and meeting with the Erie County Prosecutor’s office on an opinion on utilizing Marion and Mansfield locations.

Townsend Community School’s (TCS) Report
Pete Bartkowiak, TCS Superintendent, made his monthly report to the Board. Mr. Bartkowiak stated that Townsend has had 247 graduates this Fiscal Year to date (with 5 more just passing their OGT testing), and that any future graduates will be apart of the next year’s graduating class. Mr. Bartkowiak also stated that his Board had reviewed the shared services agreement with TCS and Margaretta and that they were ok with the language and would be officially taking it to their August Board meeting. Mrs. Keegan stated that given the last round of contract language changes came to her today at 4:30 p.m., this final agreement did not make it into the Board’s advance review package. Therefore it was being pulled at this meeting and to be brought back to the next Board meeting in August. He also stated that he is enrolling 14 new students tomorrow, and that TCS’s active student population is 1,336 today and he expects it to grow to approximately 1,600 by the end of September. He also mentioned that TCS will be having a teacher in service for August 21, 22, and 23. Mr. Bartkowiak also talked about support that TCS is able to give to social economically disadvantage TCS families with some partnering initiatives with Jobs and Family Services and WSOS. They are able to help with job placement, job coaching, mobile health clinics, etc. for both the TCS students and families.

Public Participation
Mr. Jim Hultgren raised a question about the new school facilities. He asked with some of the school board members and Mr. Mock visiting facilities and reviewing Architects, when does the community become part of the process? Mr Mock stated that the Board interviewed 7 different Architects and they evaluated them on a rubric grading evaluation. The goal is to narrow the scope down to 2 or 3 Architects and reinterview those few and then look at next steps with the community engagements.

Mrs. Vicki Meyers asked how much of the available 3% for the TCS Administration Revenue was Margaretta able to bill to TCS. Mrs. Keegan did not have those percentages readily available and said she would included the answer in her minutes and email her as well. Mrs. Keegan reviewed the total Margaretta Sponsor actual charges for the Fiscal Year of 2018 and was billed to TCS, Margaretta had administrative costs of $231,080 that was charged to TCS. The calculation based on TCS’s 2017 FY revenue, would have allowed us to bill TCS up to $238,114. Therefore we did not bill them $7,034. The percentage that Margaretta collected from TCS equated to 2.91% of the 3% maximum allowed.

 

Introduction of Additional Items to Agenda
Mr. Mock informed the Board of additional items of new business to accept the resignation of Leah Kelley, English Language Learner Tutor, and the hiring of Anna Meyer, Sub Bus Driver/Aide. To be voted on during the personnel action portion of the meeting.

 

Treasurer’s Report
New Business
Motion by Mr. Sutorius seconded by Mr. Miller to approve resolution number 18-19-01, authorizing the Treasurer to convert an advance to a transfer and return an advance for the current fiscal year of 2018/2019; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Motion by Mr. Miller seconded by Mr. Sutorius on Resolution number 18-19-02, to approve the expenditures that have exceeded the $3,000 threshold of the “then and now” statutory requirements ORC Section 5705.41(d); Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mrs. Yetter, to adopt Board Resolution number 18-19-03, to approve the agreement with Lauren Innovations (or NaviGate) to provide support for the security system software for the 2018/2019 School Year; Mr. Warner asked if there was any discussion, Mr. Schoenegge asked if the security pictures also include the out-buildings like the VoAg and weight room, etc. Mr. Mock responded yes. Then Mr. Schoenegge asked when is the weight room going to be reopened to the public. Mr. Sutorius asked why it was taking so long to get it back open. Mr. Mock stated that he will check with the Athletic Boosters and Mr. Grahl. No further discussion; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Superintendent’s Report:
New Business
Mr. Mock began his Superintendent’s report by stating that the Board meeting was moved up to 5:00 p.m. to accommodate the required OHSAA mandatory parent meeting that was beginning at 6:30 p.m. at the High School for all parents of athletes.

As previously discussed in the TCS review portion of the meeting, we eliminated the Resolution 18-19-04, to approve the Shared Service Agreement with TCS for the Margaretta School Psychologist and Science Teacher and will bring it back to the next Board meeting to give the Board a chance to review the TCS proposed language changes to the contract.

Motion by Mr. Schoenegge, seconded by Mrs. Yetter, to adopt Board Resolution number 18-19-05, to accept the OAPSE Negotiations One Year Union Contract. Further discussion described the contract as a basic rollover contract with no merit increases and just some minor language changes; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Mr. Mock then informed the Board that we are interested in filling the Intermittent Groundskeeper position again. With the summer help going back to college, we are in need of mowing and football field maintenance in the fall on an intermittent basis. Therefore we will be posting it with OAPSE.

Mr. Mock reviewed that we were having our first reading of the revised Pre-Employment Drug Testing Policy.

Personnel Actions:
Classified Staff:
Motion by Mr. Miller, seconded by Mrs. Yetter, to accept Leah Kelley, English Language Learner Tutor, resignation effective for next School Year 2018/2019; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mr. Schoenegge, to approve, Anna Meyer, Sub Bus Driver/Aide; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Old Business
Mr. Mock then presented the second reading of the following policies: Drug Testing Policies and Procedures, Polar Cubs Preschool Parent Program Guide 2018/2019, Margaretta Elementary School Handbook 2018/2019, Margaretta Elementary School Staff Handbook 2018/2019, Draft - Margaretta Junior High/High School Handbook 2018/2019, Draft - Margaretta Junior High/High School Staff Handbook 2018/2019. Mr. Mock asked that the Board pay close attention to the changes in the drug testing policy that was purposed by the committee to change the first offense for a student’s positive test, from the current 20% suspension of the season to be raised to 40% suspension of the current season. Mr. Mock also stated that the 40% suspension is in line with area school districts.

Mr. Mock gave a stadium update, the restroom repairs performed by Keller Plumbing is complete, however we are waiting on the door partitions and bathroom accessories to come in. Mr. Mock also stated that the visitors pad has been poured and cut, we ran into some drainage issues that caused us to change from installing 2 catch basins to needing to add a trench drain as well, the track has been patched and are waiting on them to come back to stripe the repaired areas, The pressbox is not going to be here by the promise date of 8/2/18 and we are working through those issues. We are also dealing with change orders on the speaker configuration. Mr. Mock stated that the contractors so far have stayed on time with their work, however our big concern currently is the timing of the pressbox and delivery slipping. We continue to met with Joel from Rudolph Libbe, Janotta and Herner (who is doing the foundation work), Brian Shortridge, Torrence Sound, Fresch Electric, Mr. Carroll, Mrs. Keegan, etc. on a weekly basis to check on the status of the project.

Informational Items/Correspondence:
Mr. Mock informed the Board that we have updated the IT Technology Directors job description (given to the Board in their packages). The Technology Director’s responsibilities have been expanded to include supervising an Elementary Library Aide and a Technology Educational Aide.

Mr. Mock also passed out an analysis of the bus fleet, which identified the buses age and mileage. He also discussed the number of spares that are in the process of major repairs.

Mr. Mock also updated the Board that Mrs. Keegan and he were meeting with the law firm Bricker and Eckler to discuss our 5 year forecast, renewal levies, Nexus funds, and the districts overall longterm financial condition.

Motion by Mr. Sutorius, seconded by Mr. Miller, to enter Executive Session to discuss the appointment, employment, dismissal or compensation of public employees and to consider the purchase or sale of property; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye. The Board entered Executive Session at 6:02 p.m. Mr. Mock and Mrs. Keegan remained in the Executive Session.

Motion by Mrs. Yetter, seconded by Mr. Schoenegge to return from Executive Session and into Open Public meeting; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

The Board returned from Executive Session at 6:25 p.m.

Motion by Mr. Miller seconded by Mr. Sutorius, to adjourn the meeting having no further business to come before the Board; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

The Board retuned to Open Public Session and adjourned at 6:30 p.m.

 

Respectfully Submitted

 

__________________________
Andy Warner
Board President

 

 

__________________________
Diane Keegan
Treasurer

 

Agendas/Minutes

School Board Members

Mr. Kent Miller, Vice President

Mr. Paul Schoenegge

Mr. Brian Sutorius

Mr. Andrew Warner, President

Mrs. Mandi Yetter

Mr. Dennis Mock, Superintendent

Mrs. Diane Keegan, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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