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2018-01-22 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION (BOE) REGULAR MEETING OF JANUARY 22, 2018.

The Margaretta Board of Education met in regular session at 6:30 p.m. on Monday January 22, 2018 at the Administrative Offices.

Mr. Warner called the meeting to order requesting roll call by Mrs. Keegan:

Mr. Miller: Present
Mr. Schoenegge: Present
Mr. Sutorius: Present
Mrs. Yetter: Present
Mr. Warner: Present.

Election of Alternate OSBA Legislative Liaison
Mr. Sutorius motioned to elect Mr. Miller as Alternate Legislative Liaison, seconded by Mr. Schoenegge; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: abstain, Mr. Warner: aye.

Approval of the Minutes
Motion by Mr. Miller, seconded by Mr. Sutorius, to approve the minutes from the December 18, 2017 Regular Meeting and the January 6, 2018 Organizational Meeting; Roll call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Third Grade Gifted Representatives-School BOE Appreciation Month
Mrs. Opelt, Elementary Principal, presented Mrs. Kuns, Gifted Teacher, and her class representatives. Mrs. Kuns had the children answer a few questions about what the BOE's roles and responsibilities are, etc. and then they played a video that the children prepared and spoke about the BOE roles and thanked them for their service.

The Financial Report and Schedule of Bills
Mrs. Keegan presented the financial report and schedule of bills and commented on the financial position of the District's General Fund. She stated that the General Fund revenues were under expenditures by $(1,344,315) after the first six months of this fiscal year. Last year during the same period, the General Fund revenues were under expenditures by $(174,378), resulting in a deterioration of $1,169,937 from the same year-to-date period last year. A portion of the deterioration is due to timing of payments and revenue that has different timing year over year. She also mentioned the reduction of State funding combined with the continuation of the phase out of the State reimbursement of Tangible Personal Property Tax loss and reduction of open enrollment revenues this year has caused a reduction of total operating revenue this fiscal year to date versus last fiscal year for the same period. In addition there has been an increase in wages and the corresponding fringe benefits costs this fiscal year. Mrs. Keegan explained that December had a higher outlay of cash than revenue coming in; extraordinary cash outlays were three payrolls in December, debt repayment for the elementary and TCS buildings and low revenues (being right before property tax collection cycle).

Board and Staff Reports
Pete Bartkowiak, Superintendent from Townsend Community School (TCS), made his monthly report to the Board. Mr. Bartkowiak stated that Townsend has 1,281 active students enrolled, 25% of special education students, 87% are at-risk students and 81% are economically disadvantaged as of January 22, 2018 reporting. So far this year, the Townsend students collectively have turned in 23,237 exams. Pete also mentioned that TCS has had 67 enrollments in the month of January and 41 new enrollments this week (which coincides with the semester ending). Margaretta continues to stay steady at 56 students enrolled in TCS, making up 3.5% of TCS's total student population.

Mr. Hammond, Margaretta/TCS Compliance Officer, then reviewed the Margaretta TCS Sponsor Report. He highlighted that Mr. Mock and Mr. Hammond meet monthly with TCS to review issues and to perform the necessary oversight of TCS. Mr. Hammond has prepared a detailed calendar that documents all deadlines and requirements for Margaretta and TCS. Mr. Hammond also explained the Compliance Officer's responsibilities for reviewing basic guidelines, performance of the students and progress reports, legal updates for Charter schools, annual conflict of interest reviews, review and negotiate a new contract between Margaretta and TCS before the current contract expires, etc. These were just some of the Compliance Officer responsibilities that need to be completed by specific deadlines and submitted to the State, when necessary. Mr. Hammond then reviewed the Quality Practices Improvement Plan for 2017-18 School Year, which was due to ODE (Ohio Department of Education) this week. It was a very detailed document of questions and issues that needed to be addressed.

Public Participation
Mrs. Peggy Young commented that she was attending a 6th grade boys Margaretta basketball game versus Huron and she was concerned about the condition of the parking lots and sidewalks. Mrs. Young stated that the area had experienced heavy snow and the lots and sidewalks where not cleaned and salted. Ms. Molly Biehl then questioned the process of the rental forms and release of potential liability. The BOE listened and understood the concern and will try to make sure it is not an issue going forward with future snow storms.

Introduction of Additional Items to Agenda
Mr. Mock asked to add to the Superintendent's Report: the addition of approval of Kelly Salyers (Bus Driver) and Brian Stimmel (Volunteer Indoor Track) classified positions. In addition Mr. mock was deleting Sarah Roan and Todd Polk's request from the certified list on the agenda, given there was a need for further internal discussion first before the vote.

Treasurer's Report
New Business
Motion by Mr. Miller seconded by Mr. Sutorius on Resolution number 17-18-43, to amend an agreement that was initially with First Merit Bank to Huntington National Bank for the purpose of providing a depository of public funds for a five-year period; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mr. Miller, to adopt Board Resolution number 17-18-44 to authorize a legal notice and request for proposal for design and project administration services. Mr. Warner asked if there was any further discussion; Mrs. Yetter asked if there was any cost to the district to receive Architectural proposals for new Facilities, to which Mr. Mock said no; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge, to adopt Board Resolution number 17-18-45, to approve the expenditure of items that exceed the $3,000 threshold of the "then and now" statutory requirements; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Superintendent's Report:
New Business
Mr. Mock presented a motion to approve Ashland University Telego Center for Educational Improvement Agreement for a PK-12 Curriculum Audit at the cost of $4,300. Motion by Mrs. Yetter, seconded by Mr. Sutorius. Mr. Warner asked if there was any further discussion; Mr. Hammond added that the cost for this service will not be paid out of the District's General Fund, but paid from Title IV-A Federal Grant moneys; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mrs. Yetter, to adopt Board Resolution number 17-18-46 to approve a Memorandum of Understanding with Bowling Green State University to accept Dual Enrollment of certain students attending Margaretta Middle School/High School for the 2018-19 school year; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to adopt Board Resolution number 17-18-47 to approve an Agreement with Terra State Community College to participate in College Credit Plus Program for the 2018-19 school year. Mr. Warner asked if there was any further discussion; Mr. Schoenegge stated that he had called the Terra State College given he was concerned that the credits would not be transferrable to other State Institutions. Mrs. Cheryl Troxel then spoke from the audience and stated that her daughter accumulated multiple credits from Terra and all were transferrable to BGSU when she enrolled after graduation. Mrs. Deanna Faber also stated that we currently have 2 students enrolled in the Terra program. Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Mr. Mock then introduced the 2 year proposed school calendar that was co-developed by a team of teachers from each building and administrators. We will bring it back for a calendar review at 6:00 p.m. before the 6:30 p.m. start of the February 19th BOE meeting. Mr. Luke Weyer asked if we have ever considered shortening the number of school days and lengthening the hours in a day (so as to still meet the State's requirements) to save money. Mr. Weyer asked if we would look at it, before potentially reducing a teacher. This matter would need to be addressed between the District's unions and administration, as it is a negotiated issue.

Mr. Mock then introduced a discussion on the acknowledgement of an Indoor Track team as a Club for Margaretta Student Athletes.

Personnel Actions
Classified Staff
Motion by Mr. Sutorius, seconded by Mr. Schoenegge, to employ Kelly Barrett as a Bus Driver and Bus Aide (pending completion of all state and local requirements) and the addition to employ Kelly Salyers as a Bus Driver; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye. Mr. Hammond stated that Kelly Barrett's position was incorrectly communicated as a fulltime Bus Driver and Bus Aide and that it was to be a SUB Bus Driver and SUB Bus Aide. Mrs. Karen Keller confirmed Mr. Hammond's understanding. Therefore, there was a new amended motion by Mr. Sutorius, seconded by Mrs. Yetter, to employ Kelly Barrett as a SUB Bus Driver and a SUB Bus Aide (pending completion of all state and local requirements); Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mrs. Yetter, to approve Ashley Graber as a SUB Kitchen; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve Matthew Fields as a Volunteer JV Softball and the addition of Brian Stimmel Volunteer Indoor Track; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Certified Staff
Motion by Mr. Sutorius, seconded by Mr. Miller, to approve Mike Yantz as the Boys/Girls Varsity Cross Country Coach, Jim King as an Assistant Boys/Girls Varsity Cross Country Coach and Chris Smith for the Girls Varsity Golf Head Coach; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Old Business
There was no pending old business items discussed.

Informational Items
Mr. Mock stated that Mrs. Yetter and Mrs. Keegan attended a two day Northwest Board Member 101 Training on Saturday January 20th and Sunday January 21st in Perrysburg. Both Mrs. Keegan and Mrs. Yetter stated that it was very good training.

Motion by Mrs. Yetter, seconded by Mr. Sutorius, to enter executive session to discuss the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye. The Board entered Executive Session at 7:22 p.m. Mr. Mock and Mrs. Keegan remained in the executive session.

Motion by Mr. Schoenegge, seconded by Mr. Sutorius to return to Open Public Session; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

The Board retuned to Open Public Session at 8:44 p.m.

Motion by Mrs. Yetter, seconded by Mr. Sutorius to adjourn the meeting having no further business to come before the board; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Meeting adjourned at 8:46 p.m.

Respectfully Submitted

__________________________
Andy Warner
Board President

__________________________
Diane Keegan
Treasurer

Agendas/Minutes

School Board Members

Mr. Kent Miller, Vice President

Mr. Paul Schoenegge

Mr. Brian Sutorius

Mr. Andrew Warner, President

Mrs. Mandi Yetter

Mr. Dennis Mock, Superintendent

Mrs. Diane Keegan, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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