2017-12-18 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF DECEMBER 18, 2017.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday December 18, 2017 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Miller: Present
Mr. Schoenegge: Present
Mr. Sutorius: Present
Mr. Warner: Present
Mr. Lippert: Present.

Motion by Mr. Warner, seconded by Mr. Sutorius, to approve the minutes from the November 21, 2017 Regular Meeting; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mrs. Keegan presented the financial report and schedule of bills and commented on the financial position of the District's General Fund. She stated that the General Fund revenues exceeded expenditures by $58,388 after the first five months of this fiscal year. Last year during the same period, the General Fund revenues exceeded expenditures by $206,015, resulting in a deterioration of $147,627 from the same year-to-date period last year. She mentioned the reduction of State funding combined with the continuation of the phase out of the State reimbursement of Tangible Personal Property Tax loss has caused a reduction of total operating revenue this fiscal year to date versus last fiscal year for the same period. In addition there has been an increase in wages and the corresponding fringe benefits costs this fiscal year.

Board and Staff Reports:

Mr. Mock introduced Bentley Koch, a Margaretta elementary student, who had received new enhanced eyesight glasses from community donations. We then played back the Channel 3 news cast of his story for the Board and audience. Mr. Mock also took the opportunity to thank Bentley's bus driver, Diane Haynes, and aide, Martha Dyer, for bringing the article forward to the Koch family. Bentley's Father, Drew Koch, demonstrated, on his iPad, to the Board and audience what Bentley sees through his new glasses. Bentley's parents also mentioned that there is another blind child from Chardon that was being interviewed on the Channel 5 news today for the same glasses.

Pete Bartkowiak, Superintendent from Townsend Community School (TCS), made his monthly report to the Board. Mr. Bartkowiak stated that Townsend has 1,259 active students enrolled as of December 18, 2017. So far this year, the Townsend students collectively have turned in 19,762 exams and they have completed 1,682 end-of-course testing at 26 different sites. Pete also mentioned that House Bill 410 and the closing of ECOT will continue to bring more students to TCS. He also commented that they currently have 312 students on IEP's. Margaretta continues to stay steady at 56 students enrolled in TCS, with Richland County being TCS's largest population of students.

Mr. Mock then reviewed the TCS Sponsor Report, which was reviewed at the TCS Board meeting on 12/12/17. He highlighted that Mr. Mock, Mrs. Keller, Mr. Hammond and Mrs. Keegan went to Sponsor training in Dublin on 11/29/17 and that Mr. Hammond attended the ODE Ohio Improvement Plan Meeting on 12/14/17 for Sponsors, where they discussed the timelines and reviewed benchmarks.

We also passed out the Sponsor's Annual Report for Townsend Community School for 2016-17 School Year to the Board Members, which has also been uploaded onto the ODE Epicenter website and emailed to all TCS students.

Public Participation:

Gary Borchardt commented about the Board moving the meetings back to 7 pm. He was requesting that the Board consider making all the Board meetings for the next calendar year at 7 pm for ease of attending for the community.

Andy Zuk, was expressing his opinion from the perspective of a high school math teacher, about the schools mission. He stated that if the school believes that we need to 'improve student achievement through test scores' then we should focus on keeping the students in the classroom. Mr. Zuk highlighted that students are being pulled out of their normal classrooms for things like band practice, drama, FFA, etc. He is also concerned about the proposed school year calendar for the next two years. He stated that with the testing occurring in May and not at the end of the school year, the proposed calendar starting late August and ending in early June does not support high test scores.

Introduction of Additional Items to the Agenda:
Mr. Mock requested to present the Addendum to the agenda to add the approval of the Bus Bid Analysis and recommendation to the Treasurer Report.

Treasurer's Report:

Motion by Mr. Miller, seconded by Mr. Warner to approve Cardinal Bus Sales and Service bus bid (from the 3 bids that were received)for the procurement of a new school bus; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius, to adopt Board Resolution number 17-18-32, to approve the Board's Organizational meeting, Work Session and Budget Hearing for Saturday January 6, 2018 at 10; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Mrs. Keegan informed the Board that we received a notification of precaution status due to a deficit fund balance in 2020 of $(295,817). Per Ohio Revised Code 5705.391 the board of education must submit a district-approved written plan to eliminate the deficit by no later than December 31, 2017. Mr. Mock, Mr. Hammond, and Mrs. Keegan met with David Michel, ODE Fiscal Consultant on December 13th to discuss the deficit and what the department is looking for in our submission and his requested documentation. While details are still being developed, we suggested looking at contract services and personnel costs to rectify the deficit.

Superintendent's Report:

New Business:

Mr. Mock reviewed the 2016-2017 Strategic Plan Review and stated the only two open items from last year are: 1). Develop 5-year Technology Plan consisting mostly of computer replacements for newer models. 2). Finalize OAPSE Negotiations, which will occur in 2018.

Mr. Mock informed the Board on the Ohio Facilities Construction Commission (OFCC) update for Margaretta Elementary School building assessment. The OFCC Assessment came back stating the cost to renovate the elementary would be approximately $9.5M and a rating of 65% (with anything over 67% the State would require us to build new if we wanted to use state funds). The assessment rating of 65% gives us the flexibility to either renovate the current elementary or build new, based on our overall plan. Mr. Mock also mentioned that he has spoken with 2 Architecture firms about the building options (renovating, building new or a combination of both). He stated the next step would be for the Board to interview 3 Architects and begin to establish community meetings.

Mr. Mock updated the Board on the status of the stadium wind damage; we have requested three bleacher companies to submit proposals for the visitor's bleachers and press box replacement. We have asked each company to quote three ways; 1). Replacing the missing bleacher, 2).Supplying a larger bleacher replacement and with an 8'X36' press box included, 3).Replacement of damaged bleachers and larger press box. Our current press box is approximately 8'X52'. Mr. Mock also stated that we have had the home bleacher structure and the current press box location evaluated to determine the viability of putting a new press box back up in the previous location. The insurance company had a second evaluation and agreed that the press box cannot be rebuilt on top of the current bleachers and gave us approval to remove the rest of the remaining press box.

Personnel Actions:

Certified Staff:

Motion by Mr. Warner, seconded by Mr. Schoenegge, to accept Nancy Johnson's rescindment of her employment for After School Club; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Warner, to approve a supplemental contract with Adam Reardon for Pep Band for the 2017-18 school year; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Classified Staff:

Motion by Mr. Sutorius, seconded by Mr. Miller, to approve the increase from Lifeguards to Instructor Pay for Jake Kromer and Mark Miller; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Warner, to approve employment of the following:
Greg Gasser – Custodian II
Brooke Hallock – After School Club
Courtney Gysan – Home Instruction Tutor;
Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Schoenegge, seconded by Mr. Sutorius, to approve a supplemental contract with Eric Stanley for Junior High Wrestling Coach for the 2017-18 school year; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Warner, to approve the following amendments to the following Supplemental Contracts:
Dan Hedberg – From Varsity Assistant Girls Basketball To
Reserve Girls Basketball Head Coach
AND
Ray Neill – Varsity Assistant Girls Basketball To Combine
And Share Supplement With Dan Hedberg.

Lisa Kochendoerfer – From Reserve Girls Basketball Head
Coach To Girls Basketball Volunteer
Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius, to employ Kelly Barrett as a Substitute Custodian; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, to approve Jake Wagner as a Girls Basketball Volunteer; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Old Business:

There was no pending old business items discussed.

Informational Items:

No informational items discussed.

Motion by Mr. Warner, seconded by Mr. Sutorius, to enter executive session to discuss matters required to be kept confidential by federal laws, rules or state statues; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller, Mr. Schoenegge: aye, Mr. Lippert: aye.

The Board entered Executive Session with no business to follow at 8:25 p.m. Mr. Mock, Mrs. Keegan and Mrs. Mandy Yetter remained in the executive session.

Motion by Mr. Miller, seconded by Mr. Sutorius to return to Open Public Session; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

The Board retuned to Open Public Session at 9:34 p.m.

Motion by Mr. Sutorius, seconded by Mr. Schoenegge to adjourn the meeting having no further business to come before the board; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Meeting adjourned at 9:35 P.M.

Respectfully Submitted

__________________________
Elmer Lippert
Board President

__________________________
Diane Keegan
Treasurer