2018-01-06 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION ORGANIZATIONAL MEETING OF JANUARY 6, 2018.

The Margaretta Board of Education met for an organizational session at 10:00 a.m. on Saturday January 6, 2018 at the Administrative Offices.

Mrs. Keegan called the meeting to order with roll call:

Mr. Miller: Present
Mr. Schoenegge: Present
Mr. Sutorius: Present
Mr. Warner: Present
Mrs. Yetter: Present.

The Treasurer Administers the Oath to New Members
Mrs. Keegan administered the Oath to Mr. Miller, Mr. Schoenegge and Mrs. Yetter and all three affirmed with "I Do" and executed the Oath of Office form; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye.

Election of Officers

Mr. Miller motioned to elect Mr. Warner as President, seconded by Mrs. Yetter; Mr. Schoenegge requested a Board of Education (BOE) caucus before the roll call. The BOE members caucused at 10:05 a.m. and returned at 10:15 a.m. to the open public session; Roll Call: Mr. Sutorius: aye, Mr. Warner: abstain, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye.

Motion by Mrs. Yetter to elect Mr. Miller as Vice-President, seconded by Mr. Sutorius; Roll Call: Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: abstain, Mr. Schoenegge: aye, Mr. Sutorius: aye.

Motion by Mr. Warner to elect Mr. Sutorius as OSBA Legislative Liaison, seconded by Mr. Miller; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: abstain, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge, to adopt Board Resolution number #17-18-33 to set the Regular BOE Meeting, to be held at 6:30 p.m., on the following dates:
January 22, 2018 July 16, 2018
February 19, 2018 August 20, 2018
March 19, 2018 September 17, 2018
April 16, 2018 October 15, 2018
May 21, 2018 November 19, 2018
June 27, 2018 December 17, 2018;
Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye.

Treasurer's Report:

New Business:
Motion by Mr. Schoenegge seconded by Mr. Sutorius, to adopt Board Resolution number 17-18-34 to authorize the Treasurer to pay bills as they are presented, provided funds are available, and reported monthly to the Board of Education; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye.

Motion by Mr. Sutorius, seconded by Mr. Miller, to adopt Board Resolution number 17-18-35 to authorize the Board President and Treasurer to borrow funds, if necessary; Roll Call: Mr. Sutorius: aye, Mr. Warner: abstain, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to adopt Board Resolution number 17-18-36 to authorize the Treasurer to invest surplus funds; Roll Call: Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye Mr. Sutorius: aye.

Motion by Mr. Sutorius, seconded by Mr. Schoenegge, to adopt Board Resolution number 17-18-37 to request advances on local tax collections from the County Auditors as needed; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Schoenegge, seconded by Mr. Miller, to adopt Board Resolution number 17-18-38 to authorize the Superintendent to approve staff attendance at workshops and meetings within the State of Ohio; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye.

Motion by Mr. Sutorius, seconded by Mrs. Yetter, to adopt Board Resolution number 17-18-39 to authorize the Superintendent to approve special transportation trip requests within the State of Ohio for students and staff; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to adopt Board Resolution number 17-18-40 to participate in all current Federal and State grant programs and solicit public input regarding the use of funds and services provided for the 2018-19 school year; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye.

Budget Hearing for FY 2018–19
Mrs. Keegan presented the FY 2018-19 Tax Budget for Board consideration. Mr. Mock and Mrs. Keegan informed the Board that based on the current information received from the County on the property taxes payable in 2018, there will not be any pipeline revenues received. After some discussion on the Budget there was a motion by Mr. Sutorius, seconded by Mrs. Yetter, to adopt Board Resolution number 17-18-41 to approve FY 2018-19 Tax Budget and provide for public input and inspection; Roll Call: Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye.

Motion by Mr. Sutorius, seconded by Mr. Miller, to adjourn the 2018 Organizational Meeting at 10:31 a.m.; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

SPECIAL BOARD MEETING-WORK SESSION CONVENING IMMEDIATELY FOLLOWING THE 2018 ORGANIZATIONAL MEETING

Motion by Mr. Miller, seconded by Mr. Sutorius, to wave a new roll call, given no one has left the meeting; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye.

Treasurer's Report:

New Business:

Motion by Mr. Miller, seconded by Mr. Schoenegge, to approve Board Resolution number 17-18-42 to approve expenditures that have exceeded the $3,000 threshold of the "then and now" provisions of Ohio Revised Code Section 5705.41(d); Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye.

Motion by Mr. Miller, seconded by Mrs. Yetter, motion to approve changes to Non-Teaching Limited Employment Wage Schedule effective January 1, 2018; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye.

Superintendent's Report:

Mr. Mock discussed the Request for Qualifications for Architectural Services to begin the process for new facilities. The next steps in the process would to get approval from the BOE at the next January meeting to move forward, and then we would issue a notice (following the Ohio Revised Code 153.67(B)guidelines for the notice) in the local paper and online at the AIA website. The Ohio Administrative Code requires that a State Agency advertise for at least 14 days in advance of the last date that statements of qualifications may be accepted. Once the required advertising days have passed, then we would interview a minimum of 3 architectures for the project. In that timeframe we would establish building committees, including community members, to tour other new facilities.

Motion by Mr. Sutorius, seconded by Mr. Miller, discuss the request for Qualifications for Architectural Services; Roll Call: Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye.

Personnel Actions:

Certified Staff:

Motion by Mr. Schoenegge, seconded by Mr. Sutorius, to approve Sarah Roan as Assistant Junior High Swim Coach supplemental contract for the 2017-18 season; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Classified Staff:

Motion by Mr. Miller, seconded by Mr. Sutorius, to accept Ross Jenkins resignation as Bus Driver effective 12/21/17; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye.

Mr. Mock then began the discussion for the 2 Year Strategic Planning Process Work Session. Mr. Mock presented 6 key areas to consider as follows: Finances, Communications, Curriculum and Instruction, Staffing, Facilities, Student Academics, and any other additional miscellaneous areas. The group enumerated main goals for each key area and then each member ranked the goals. Mr. Mock will tally the rankings and report back to the BOE at the next meeting on the priority of the goals as voted on.

Old Business:

There was no pending old business items discussed.

Informational Items:

No informational items discussed.

Motion by Mr. Sutorius, seconded by Mrs. Yetter, to enter executive session to discuss matters required to be kept confidential by federal laws, rules or state statues; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mrs. Yetter: aye. The Board entered Executive Session at 11:00 a.m. Mr. Mock and Mrs. Keegan remained in the executive session.

Motion by Mr. Miller, seconded by Mr. Sutorius to return to Open Public Session; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye.

The Board retuned to Open Public Session at 12:26 p.m.

Motion by Mr. Sutorius, seconded by Mr. Warner moving to uphold the decision of the Superintendent on a parent's appeal; Roll call: Mr. Warner: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: no, Mr. Sutorius: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius to adjourn the meeting having no further business to come before the board; Roll call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Meeting adjourned at 12:28 P.M.

Respectfully Submitted

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Andy Warner
Board President

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Diane Keegan
Treasurer