2017-11-21 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF NOVEMBER 21, 2017.

The Margaretta Board of Education met in regular session at 6:00 p.m. on Tuesday November 21, 2017 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Miller: present
Mr. Schoenegge: present
Mr. Sutorius: present
Mr. Warner: present
Mr. Lippert: present.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve the minutes from the October 16, 2017 Regular Board Meeting and the November 6, 2017 Special Board Meeting; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills
Mr. Hammond stated that the General Fund revenues exceeded expenditures by $484,800 after the first four months of the fiscal year. Last year during the same period, the General Fund revenues exceeded expenditures by $739,272, resulting in a deterioration of $254,472 from the same year-to-date period last year. Mr. Hammond stated the beginning cash balance as of July 1, 2017 was $2,473,157 and at this pace he is projecting the cash position to be lower than $2M by the end of the 2018 Fiscal Year.

Board and Staff Reports:

Mr. Hammond, in Pete Bartkowiak's absence due to scheduling conflicts, presented to the Board the monthly update from Townsend Community School (TCS) which reflected that, as of November 20, 2017, there were 1,233 active students enrolled in TCS. Townsend has helped 763 students graduate since the school opened in 2011-12 school year. Many of the 763 were at risk of dropping out prior to enrolling with Townsend. Margaretta students currently represent approximately 4% of the TCS students, with Fremont City Schools (155 students), Mansfield City Schools (126), and Sandusky City Schools (146) all representing the largest concentration of students.

Public Participation:

Diane Jacoby commented on the Channel 3 news broadcast on November 20th that debuted a Margaretta student's new enhanced eyesight glasses that were purchased with the assistance of community fundraisers. Mrs. Jacoby stated that it was a very nice report and she believes Diane Haynes should be recognized for her efforts.

Andrew Zuk, representing Margaretta Teachers Association (MTA), questioned if it was in the best interest of the School District to be spending money on rekeying/securing the school buildings perimeters, hiring additional teachers, and creating a fulltime TCS Compliance Officer in light of our current financial position. Mr. Zuk stated that they understand that TCS is paying for the cost of the fulltime TCS Compliance Officer, however the MTA still believes that it should be a part-time position.

Kim Storch commented about a Facebook page entitled "Polar Bears", she stated that the page posted negative opinions/comments in reference to another person's Facebook posting. Mrs. Storch wanted to know who set up the page and if it was a school sanctioned page. She was concerned about the negative comments being a reflection of Margaretta. Mr Lippert attempted to address Ms. Storch's concerns and Mr. Mock stated it will be discussed in executive session.

Introduction of Additional Items to the Agenda:

Mr. Mock requested to amend in his report under Classified Personnel Actions to rescind Dave Whinnery's resignation for retirement.

Mr. Hammond requested to present additional items for the Treasurer's report; Board Resolutions #17-18-30 to approve a contract with Positive Education Program (PEP) for the purpose of providing special education services for the 2017-2018 school year, and Board Resolution #17-18-31 to approve a contract with Suburban School Transportation Company, Inc. for the purpose of providing transportation services for the 2017-2018 school year, and ODE Fiscal Caution Corrective Action Plan.

Treasurer's Report:
Motion by Mr. Warner, seconded by Mr. Schoenegge, to adopt Board Resolution number 17-18-26, to approve the expenditure of items that exceed the $3,000 threshold of the "then and now" statutory requirements; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to adopt Board Resolution number 17-18-27, to authorize the procurement of a School Bus; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Schoenegge, to adopt Board Resolution number 17-18-30, to approve a contract with Positive Education Program (PEP) for the purpose of providing special education services for the 2017-2018 school year; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, to adopt Board Resolution number 17-18-31 to authorize a contract with Suburban School Transportation Company, Inc. for the purpose of providing special education transportation services for the 2017-2018 school year; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Mr. Hammond communicated to the Board that the current five-year forecast deficit of $(295,817) in Fiscal Year 2020, has prompted the Ohio Department of Education to issue the school a notice of precaution status due to deficit fund balance. The notice stated that per the code, the district is required to submit, by December 31 2017, a written corrective action plan to eliminate any current deficit projections. Mr. Hammond stated that Mr. Mock, Mrs. Keegan and he will be developing the plan and bringing it back to the Board for review.

Superintendent's Report:

New Business:
Motion by Mr. Warner, seconded by Mr. Sutorius to adopt Board Resolution number 17-18-28 to adopt the changes to the Board Policies as proposed at the August 20, 2017 Regular Board meeting; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Miller to adopt Board Resolution number 17-18-29, to enter into a contract with Scholastica Travel Inc. to make arrangements for the 8th grade class to participate in the Washington D.C. trip; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, to approve the North Point Educational Service Center Student Handbook that applies to district students who are in programs operated by North Point ESC; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Mr. Mock presented to the Board for second reading an amended Student Extra-Curricular and Co-Curricular Random Drug Testing Policy. Mr. Mock discussed the level 1 versus the level 2 penalties and stated that the policy will be reviewed in this second reading and then final Board approval will follow.

Mr. Mock updated the Board on the status of the stadium wind damage; we have requested three bleacher companies to submit proposals for the visitor's bleachers and press box replacement. We have asked each company to quote three ways; just replacing the missing bleachers, supplying a larger bleacher replacement (35' X 35'), and the cost of a press box. To date we have received one of the company's proposals. Mr. Mock also stated that we have had the home bleacher structure and the current press box location evaluated to determine the viability of putting a new press box back up in the previous location. The insurance company has requested a second evaluation to occur, which we are currently waiting on and will report back when we have both reviews. Mr. Hammond also stated that he has been in contact with the insurance adjuster and has given them the proposal to remove the current press box debris and is currently waiting on the insurance adjuster's approval to proceed with the removal of the existing press box.

Mr. Mock presented TCS Sponsor Report. He mentioned the 2016/2017 Year Overall Sponsor's score ended with a 3 (out of a total possible score of 12 points), whereby we are evaluated in three separate categories (Academic Performance, Compliance, and Quality Practices) on a scale of 0 to 4 for each category. This represents an "Ineffective" overall rating. Mr. Mock then highlighted that Margaretta's sponsor score for the Compliance category was rated a zero this time, while we received a 4 out of 4 rating on our last year's report. Mr. Mock stated that we are currently appealing the zero score with the Department of Education. He also mentioned that Mr. Hammond, Mrs. Carrie Keller, Mrs. Keegan and he will be attending a one day Sponsor Training seminar on November 29th and an additional one day training on December 14th.

Personnel Actions:

Certified Staff:

Motion by Mr. Warner, seconded by Mr. Sutorius, to approve the Supplemental Contracts for the following:

Mike Raifsnider – JV Boys Basketball Coach, and
Nancy Johnson – After School Club – pending enrollment;

Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Classified Staff:

Motion by Mr. Warner, seconded by Mr. Miller, to approve the employment of Diane Keegan, Treasurer and Jude Hammond, Compliance Officer; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: abstain, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius, to approve the Supplemental Contracts for the following:

Derrick Bailey – Freshman Boys Basketball Head Coach,
Courtney Balduff Gysan – After School Club – pending enrollment, and
Courtney Workman - After School Club – pending enrollment;

Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius to approve the following Substitute:

Greg Gasser – Bus Driver; pending completion of all state and local requirements

Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Schoenegge to approve the following Volunteer:

Edward Ohlemacher – Wrestling;

Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Schoenegge to rescind Dave Whinnery's resignation for retirement; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Old Business:

There was no business pending before the Board.

Informational Items/Correspondences:
The elementary students also had prepared hand crafted thank you notes for the new playground equipment and were distributed to the Board.

Motion by Mr. Schoenegge, seconded by Mr. Sutorius, to enter into executive session to discuss matters required to be kept confidential by federal laws, rules or state statues; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

The Board entered executive session at 6:42 p.m.

Motion by Mr. Schoenegge, seconded by Mr. Miller, to return to open session; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

The Board entered open session at 7:37 p.m.

Motion by Mr. Warner, seconded by Mr. Schoenegge to adjourn the meeting having no further business to come before the board; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Meeting adjourned at 7:40 P.M.

Respectfully Submitted

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Jude Hammond
Treasurer

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Elmer Lippert
Board President

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Diane Keegan
Assistant Treasurer