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2017-10-16 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF OCTOBER 16, 2017.

The Margaretta Board of Education met in regular session at 6:00 p.m. on Monday October 16, 2017 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Miller: Present
Mr. Schoenegge: Present
Mr. Sutorius: Present
Mr. Warner: Present
Mr. Lippert: Present.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve the minutes from the September 27, 2017 Regular Meeting; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that he will reserve his comments about the financial position of the District's General Fund until we discuss the Five Year Forecast under his report.

Board and Staff Reports:

Mr. Mock introduced Mrs. Opelt, Elementary Principal. Mrs. Opelt introduced Kristine Gray, 5th Grade teacher, who presented 5th grade students Isabella Tigges, Ben Coffman, Lucan White, and Rowdy Wiendenheft. Mrs. Gray and the 5th grade students discussed the Socktober program. Socktober program was designed to collect socks for the homeless shelter. The 5th grade collected nearly 1,000 socks in various shapes and sizes. Mrs. Opelt mentioned that Buckeye Cable Sports Network broadcasted a report on the Socktober program. Mrs. Opelt also informed the Board that there will be a "Family Night" at the Elementary on Thursday October 19, 2017.

Pete Bartkowiak, Superintendent from Townsend Community School made his monthly report to the Board. Mr. Bartkowiak stated that Townsend has 1,219 active students enrolled. So far this year, the Townsend students collectively have turned in 8,713 exams. Pete mentioned that over 81% of the students enrolled are from economically disadvantaged households. Townsend is planning to have a program on Missing Children on October 25, 2017. There will be program available for students and staff during the day and an evening presentation for the community.

Public Participation:

Diane Jacoby expressed her concerns about the cancellation of field trips at the Elementary. Mr. Mock stated that the District plans to restore the trips by using grant funds to cover the transportation costs. Vicki Meyers questioned the Board whether the Power Lifting team was going to compete as a member of the Ohio High School Athletic Association recognized sport. Mr. Mock and the Board were not aware that this has occurred. Mr. Hammond stated that a teacher does receive compensation for the competition events.

Introduction of Additional Items to the Agenda:

Mr. Hammond requested to present an amended Board Resolution #17-18-21 to add another bill to be paid and that he had the detail to support the Forecast that was included in the agenda under his report.

Treasurer's Report:

Motion by Mr. Warner, seconded by Mr. Sutorius, to adopt Board Resolution number 17-18-21, to approve the expenditure of items that exceed $3,000 that have met the "then and now" statutory requirements; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Schoenegge, seconded by Mr. Warner, to adopt Board Resolution number 17-18-22, to renew a contract with Sandusky City Schools to provide Special Education Services for the 2017-18 school year; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Mr. Hammond presented to the Board a Five Year Forecast for Fiscal Years 2018 through 2022. He mentioned that the General Fund experienced in fiscal year 2016-2017 a year where expenditures exceeded revenues which hadn't happened since fiscal year 2009-2010. The State Biennial Budget Bill calls for a reduction in State aid in the 2017-18 fiscal year. When combining the loss in State aid with the continuation of the phase out of the State reimbursement of Tangible Personal Property Tax loss, and the increase in wages and the corresponding fringe benefits, indicates that the General Fund will lose $813,321 in the current fiscal year. The forecast assumes that the District will continue to operate without adjustments and the result is that the District's General Fund will be out of funds by the end of Fiscal Year 2019-20. Mr. Hammond recommends that the District needs to correct this situation for the 2018-19 fiscal year to prevent the District from falling into Fiscal Emergency.

Motion by Mr. Warner, seconded by Mr. Miller, to adopt Board Resolution number 17-18-23 approving a five-year forecast for fiscal years 2018 through 2022 as presented; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Superintendent's Report:

New Business:

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve a contract with the Ohio Department of Education to be a Community School Sponsor for Townsend North Community School for a two year period commencing on July 1, 2017 through June 30, 2019; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: abstain, Mr. Miller: aye, Mr. Lippert: aye.

Mr. Mock presented his Townsend Community School Sponsor Report. He mentioned that Townsend received their Academic Report Card and that the School received a "meets standards" rating. Townsend is a Drop Out Recovery School and are performing well given that 81% of their student population is coming from economically disadvantaged households. Mr. Mock thanked Pete and Townsend Governing Authority for the use of the Townsend Learning Center. Also, Mr. Mock was impressed with the bullying program that Townsend organized and sponsored at Lyman Harbor in Sandusky. Currently, Margaretta is being reviewed based upon our role as a Sponsor for Townsend Community School. The preliminary numbers indicate that Margaretta is a Poorly Rated Sponsor, however, we are attempting to have the results adjusted do to the complexity of the data collection center. We should have a report card as a Sponsor by mid-November.

Mr. Mock updated the Board on the status of the facility improvements completed, or in the process of completion, that were started this summer. The district upgraded lighting to LED at the Elementary building, Bus Garage, Fitness Center, Vo-Ag Building, and the Stadium Field House. Representatives of the District, the installation company (Brint Electric) and the Board's consultant (Palmer Consultant) met recently to go over a final punch list of items that need address. One of the items to be addressed is the replacement of lighting fixtures in the Elementary gymnasium that has not improved the lighting in the gym as anticipated.
The Stadium renovations included a replacement of the Track with a new polyurethane material, replace of the black top in the area from the track to the Field House from the entrance to the home side bleachers, installation of two retainage walls, one around the track and one at the entrance to the stadium, installation of electric around the entire field, upgraded the drainage system to improve the removal of rain water off the track and football field, replacement of the fencing around the track, replace the flag pole and resetting the conference flag post foundations, and the installation of field turf on the sidelines. The Athletic Boosters contributed over $250,000 to the total project, which was the lion's share of the project.

The Elementary is in the process of installing new playground equipment. We are waiting for the installation of some additional mulch material to cover some unanticipated rock excavation in the area where the equipment was installed. The Main entrance to the High School has been completed and the administration is looking into making improvements to the entranceway near the Art and Industrial Arts classrooms to make a dedicated handicapped accessibility area that would be complete with security features.

Finally Mr. Mock discussed the status of the Ohio Facilities Construction Commission (OFCC) to determine the role, if any, that the State would be involved with and commit funds to replace all or some of our educational buildings. The Commission will be receiving new enrollment numbers this month from the Ohio Department of Education EMIS collections. Representatives will be setting time to walk through and evaluate the Elementary building since the District has made improvements to the building since the last building assessment was completed.

Mr. Mock informed the Board that the District will be part of an Ohio Improvement Process starting this year do to the Report Card results. The first area that the State will be looking at will be the mapping of the curriculum to the State standards to ensure that teachers are instructing the students properly in the various curriculum areas. There is a requirement to develop District wide, Building specific and teacher based teams to develop plans to improve the academic performance measurements.

Mr. Mock presented to the Board for first reading an amended Student Extra-Curricular and Co-Curricular Random Drug Testing Policy. Mr. Mock stated that a committee of community members, coaches, students and administrators reviewed the current policy, as well as policies from other schools, and have developed an amended policy for the Board to consider. There was a lengthy discussion on the policy and procedures with Board members and community members in the audience. Mr. Mock stated that the policy will be reviewed and a second reading will occur before a final approval will occur by the Board by the end of the year.

Mr. Mock reminded the Board of the number of policy changes made and presented for first reading at the September meeting. Tonight will be the second reading. The goal is have the Board approve the changes at the November board meeting. Mr. Mock reminded the Board to contact him, Mr. Hammond or Carrie Keller if they have any concerns about the changes.

Personnel Actions:

Classified Staff:

Motion by Mr. Miller, seconded by Mr. Sutorius, to accept the resignation for the purpose of retirement from David Whinnery as Head Custodian; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Certified Staff:

Motion by Mr. Warner, seconded by Mr. Miller, to approve a supplemental contract with Ann Strean as a Resident Educator Mentor for the 2017-18 school year; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Old Business:

There was no pending old business items discussed.

Informational Items:

Mr. Hammond reminded the Board members of the Ohio School Boards' Association Capital Conference to be held November 12 through November 14, 2017 in Columbus.

Motion by Mr. Warner, seconded by Mr. Sutorius, to enter executive session to discuss the appointment, employment, dismissal, discipline, promotion or compensation of public employees; Roll Call: Mr. Miller, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

The Board entered Executive Session with no business to follow at 7:17 p.m. Mr. Mock, Mr. Hammond, Diane Keegan and Mandy Yetter remained in the executive session.

Motion by Mr. Miller, seconded by Mr. Warner to return to Open Public Session; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Board retuned to Open Public Session at 8:34 p.m.

Motion by Mr. Warner, seconded by Mr. Sutorius to adjourn the meeting having no further business to come before the board; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Meeting adjourned at 8:35 P.M.

Respectfully Submitted

Elmer Lippert
Board President

Jude T. Hammond
Treasurer

Agendas/Minutes

School Board Members

Mr. Elmer Lippert, President

Mr. Kent Miller

Mr. Paul Schoenegge, Vice President

Mr. Brian Sutorius

Mr. Andrew Warner

Mr. Dennis Mock, Superintendent

Mrs. Diane Keegan, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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