• Welcome to Margaretta Schools

2017-07-17 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF JULY 17, 2017.

The Margaretta Board of Education met in regular session at 6:00 p.m. on Monday July 17, 2017 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Miller: present,
Mr. Schoenegge: present,
Mr. Sutorius: present,
Mr. Warner: present,
Mr. Lippert: present.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve the minutes from the June 28, 2017 Regular Meeting; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that fiscal year 2017 ended on June 30 and for the first time in seven years, the General Fund expenditures exceeded the revenue received within the fiscal year. The ending cash balance diminished by $155,215 from $2,628,372 to $2,473,157. Mr. Hammond stated that with the loss of funds and the impending reduction in State financial aid, the Board will need to consider making cuts over the next two fiscal years.

Board and Staff Reports:

Pete Bartkowiak from Townsend Community School reported on the status of the community school. Pete distributed enrollment information and mentioned that enrollment for the 2017-18 is picking up. The number of freshman students enrolled for 2017-18 is 357. Pete discussed the FTE review process with the Ohio Department of Education. He stated that the preliminary recoupment of State funds resulting from the failure to demonstrate or document attendance by students was approximately 30%. Pete explained that a significant number of unaccounted for learning opportunities resulted from students who failed to complete work and/or document their efforts within the first 105 hours of enrollment with Townsend. Unfortunately, the State will not allow for the funding under these circumstances even though Townsend is required to retain the student for the first 105 hours of instruction time before they can withdraw a student. Pete stated that about 18% of their students enrolled will be subject to the recoupment process resulting from this subset of Townsend's student population who fail to provide work or document their time within the first 105 hours or for some other unexcused absences. This could change if there are changes in the statute or procedures of the Department of Education.

Pete stated that given the problems of coordinating the remodeling of the "White Building" to accommodate the staffing needs at the Townsend Learning Center, they will hold off for now the proposed changes. Mr. Hammond commented that the new lease agreement for the 2017-18 period is on the Board's agenda, and the expansion of the White Building was not included in the lease. He said that he will work with Pete to come up with solutions moving forward. Mr. Hammond told the Board that within our Quality Improvement Process as the Sponsor for Townsend states that will develop goals and objectives for Townsend and he is recommending a strategic planning session whereby both the Margaretta Board members and Townsend Community School Governing Authority would jointly agree on a proper strategy for the school and establish agreed upon goals and objectives. The date that Margaretta's Board members would be Saturday August 26th. This date would need to be confirmed with the Townsend Governing Authority.

Pete mentioned that representatives from School Works will be at Townsend to perform their sight review. School Works is the organization who is contracted by the Ohio Department of Education to review the Quality Practices of the Sponsor. They are charged with developing an evaluation of the Sponsor for the 2016-17 school year. The results of the evaluation will be used by the Department for the Sponsor Report to be distributed in October.

Public Participation:

Vicki Meyers asked about the status of the Compliance Officer position that was posted in May. Mr. Hammond responded that there were three applicants for the position and Denny has not made a recommendation to the Board at this point.

Introduction of Additional Items to the Agenda:

Mr. Hammond requested to add under his report, Resolution #17-18-06 a "Then and Now" Resolution, and he mentioned that he distributed summary results of the competitively bid Lighting Project.

Treasurer's Report:

Motion by Mr. Warner, seconded by Mr. Schoenegge to adopt Board Resolution number 17-18-01, to declare the impracticability of transportation services and approval of payment in lieu of transportation to families whose children attend Bellevue Immaculate Conception and/or Norwalk St. Paul Schools for the 2017-18 school year; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Schoenegge, seconded by Mr. Sutorius to adopt Board Resolution number 17-18-02, to renew a lease agreement with Townsend Community School for areas located adjacent to the High School for one year effective August 1, 2017; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Schoenegge, to adopt Board Resolution 17-18-03 to an agreement with Rachel Wixey and Associates to provide substitute teachers and paraprofessional staff for the 2017-18 school year; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Warner, to adopt Board Resolution number 17-18-04, to enter into a Shared Transportation Services agreement with Danbury-Lakeside Local Schools for the 2017-18 school year; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Schoenegge, to accept the recommendation of the Board's consultant Palmer Consulting to enter into an agreement with Gusco Energy from Toledo to upgrade several facilities with LED lighting; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Schoenegge to adopt Board resolution number 17-18-06 to approve expenditures in excess of $3,000 that have met the statutory "then and now" stipulations of O.R.C. 5705.41(d); Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Superintendent's Report:

New Business:

Motion by Mr. Warner, seconded by Mr. Miller, to adopt Board Resolution 17-18-05, to approve changes to the Board's policy as follows:

Policy# 0100 Definitions,
Policy# 0160 Meetings,
Policy# 1530 Evaluation of Principals and Other Administrators,
Policy# 1619 Group Health Plans,
Policy# 1619.01 Privacy Protections of Self-funded Group Health Plans,
Policy# 1619.02 Privacy Protections of Fully Insured Group Health Plans,
Policy# 1619.03 Patient Protection and the Affordable Care Act,
Policy# 2430 District-Sponsored Clubs and Activities,
Policy# 2430.02 Participation of Community School/STEM School students in Extra-Curricular Activities,
Policy# 2431 Interscholastic Athletics,
Policy# 2460 Special Education,
Policy# 2461 Recording of District Meetings involving Students and/or Parents,
Policy# 2623 Student Assessment and Academic Intervention Services,
Policy# 3120.08 Employment of Personnel for Co-Curricular/Extra-Curricular Activities,
Policy# 3217 Weapons,
Policy# 3220 Standards-Based Teacher Evaluation,
Policy# 3223 Standards-Based School Counselor Evaluation,
Policy# 3419 Group Health Plans,
Policy# 3419.01 Privacy Protections of Self-funded Group Health Plans,
Policy# 3419.02 Privacy Protections of Fully Insured Group Health Plans,
Policy# 3419.03 Patient Protection and the Affordable Care Act,
Policy# 4217 Weapons,
Policy# 4419 Group Health Plans,
Policy# 4419.01 Privacy Protections of Self-funded Group Health Plans,
Policy# 4419.02 Privacy Protections of Fully Insured Group Health Plans,
Policy# 4419.03 Patient Protection and the Affordable Care Act,
Policy# 5111 Eligibility of Resident/Non-Resident Students,
Policy# 5111.01 Homeless Students,
Policy# 5111.03 Children and Youth in Foster Care,
Policy# 5200 Attendance,
Policy# 5460 Graduation Requirements,
Policy# 5610 Removal/Suspension/Expulsion and Permanent Exclusion of Students,
Policy# 5630.01 Positive Behavior Interventions and Supports and Limited use of Restraint and Seclusion,
Policy# 5830 Student Fund-Raising,
Policy# 6320 Purchases,
Policy# 6325 Procurement – Federal Grant Funds,
Policy# 6423 Use of Credit Cards,
Policy# 6605 Crowdfunding,
Policy# 6700 Fair Labor Standards Act (FSLA),
Policy# 6700.01 Personal Financial Statements,
Policy# 7217 Weapons,
Policy# 7540 Technology,
Policy# 7540.01 Technology Privacy,
Policy# 7540.02 Web Content,
Policy# 8210 School Calendar,
Policy# 8300 Continuity of Organizational Operations Plan,
Policy# 8305 Information Security,
Policy# 8310 Public Records,
Policy# 8320 Personnel Files,
Policy# 8330 Student Records,
Policy# 8452 Automated External Defibrillators (AED),
Policy# 8500 Food Services,
Policy# 8510 Wellness,
Policy# 9270 Equivalent Education Outside School and Participating in Extra-Curricular Activities for Students not enrolled in the District, and
Policy# 9700 Relations with Special Interest Groups;

Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Mr. Mock introduced, for first reading, the proposed Polar Cubs Preschool Parent Program Guide for 2017-18, the Margaretta Elementary School Student Handbook, Elementary School Staff Handbook, the Middle School/High School Student Handbook and the Middle School/High School Staff Handbook. Mr. Mock instructed to the Board to review the handbooks and guide and if they had questions or concerns to contact him. Mr. Hammond brought to the attention of the Board the Tuition costs for Preschool. It is being proposed to provide reductions in tuition for parents who are economically challenged. Following the Federal guidelines for Free and Reduced School Lunch programs, we plan to collect financial information to determine the amount of the reduction. The proposal is that the standard monthly tuition amount is $150 per month, however, if the student's household income per resident would qualify for a reduced lunch the monthly tuition would be $100, and if the student's household income per resident would qualify for a free lunch, the tuition would be reduced to $50 per month.

Personnel Actions:

Classified Staff:

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve the employment of Lauren Pooch, as an intermittent Treasurer Assistant; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge, to amend the resignation date from Jude Hammond, Treasurer, from August 1, 2017 to December 1, 2017;Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve the promotion for Rick Meyer, from Custodian II to Head Custodian effective July 1, 2017; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius, to approve supplemental contracts for James Foreman, High School Play/Drama Director and Kim Miller, S.A.D.D. Advisor; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Miller, to approve the following substitutes:

Robin Criswell, Food Services,
Donna Colvin, Food Services,
Rhonda Fultz, Food Services, and Bus Aide,
Annette Hamilton, Food Services, Custodian and Bus Aide,
Heather Kehres, Food Services,
Carrie Lewis, Food Services,
Rebecca Lorenz, Food Services,
Natasha McCowan, Food Services,
Georgette McCullough, Food Services,
Annette Mann, Food Services,
Shaina Trimarche, Food Services,
Pam Vaccarro, Food Services,
Jodi Young, Food Services,
Kim Storch, Food Services,
Dan Gearheart, Custodian and Bus Driver,
Karen Gearheart, Custodian,
Stevie House, Custodian,
Sandy Todd, Custodian,
Gail Teschner, Custodian,
Shantelle Brant, Bus Aide,
Andrea Cullen, Bus Aide,
William Mohr, Bus Driver,
Bev Nicholson, Bus Aide,
Tara Riggs, Bus Aide,
Mark Stacy, OBI Trainer,
Audra Rooker, Bus Aide, and
Kristi Smetzer, Bus Aide;
Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: abstain, Mr. Sutorius: aye, Mr. Lippert: aye.

Certified Staff:

Motion by Mr. Miller, seconded by Mr. Schoenegge, to approve the following Extended Days for the 2017-18 school year:

Brett Kneeskern, Vo-Ag Teacher – 30 days,
Carolyn Cook, Middle School Counselor – 15 days,
Kevin Kremer, Vo-Ag Teacher – 60 days,
Heather Lott, High School Counselor – 15 days,
Adam Reardon, Marching Band Director – 9 days,
Amanda Reardon, Vocal Music Teacher – 6 days, and
Heather Wiley, Elementary Counselor – 5 days;

Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius, to approve the following supplemental contracts:

Susan Miller – Preschool Coordinator,
Tranette Novak – Medicaid Services Provider,
Tela Yetter – Medicaid Services Provider,
Adam Reardon – Marching Band Director,
Amanda Reardon – Assistant Band Director,
Lauren Drossman-Martin – Drill/Dance Team Advisor,
Amanda Reardon – Vocal Music Director,
Kristi Frank – Academic Challenge Team,
Marnie Hallett-Szymanski – Student Government,
Jamie Bonnigson – National Honor Society,
Tim Volzer – International Club Advisor,
Lisa Wurzel – English Department Chair,
Vicki Meyers – Math Department Chair,
Jim King – Science Department Chair,
Tim Volzer – Social Studies Chair,
Christine Smith – 6th Grade Class Trip Advisor,
Marnie Hallett-Szymanski – Lead Mentor,
Vicki Meyers – High School Yearbook Advisor,
Lisa Wurzel - High School Newspaper Advisor,
Cyndi Hedden - Senior Class Advisor,
Marnie Hallett-Szymanksi - Junior Class Advisor,
Kristi Frank – Sophomore Class Advisor,
Jenna Kline – Freshman Class Advisor,
Katie Berg – 7th Grade Class Advisors,
Jennifer Bordner – 6th Grade Class Advisor,
Keven Kremer – FFA Adult Education "Young Farmers," and
Kristi Frank – Detention Supervisor;
Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Old Business:

Mr. Mock told the Board that his facilities committee has met with representatives from the Ohio Facilities Construction Commission (OFCC) to discuss the participation in a faciliites process. There will be information shared between the district and OFCC in order to perform an assessment of the existing buildings. A tentative date in October has been discussed to meet again. Mr. Lippert expressed an interest of setting up meetings with members of the community. The goal would be to inform keep the community informed of what is being considered and to involve the community in the decision making process.

Informational Items:

Mr. Hammond informed the Board that he has responded to Gary Borchardt's concern regarding Board policies on the removal of a coach. Mr. Borchardt questioned Mr. Hammond about the his response. He stated that his concern is for future coaches being reprimanded or removed based upon the claims of one or a handful of students. He also inquired about the minutes from the April Board meeting that he attended, and Mr. Hammond told him that the minutes have not been changed.

Motion by Mr. Sutorius, seconded by Mr. Miller to enter Executive Session to discuss the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

The Board entered Executive Session at 6:56 p.m.

Motion by Mr. Miller, seconded by Mr. Warner, to exit Executive Session and return to Open Public Meeting; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller to adjourn the meeting having no further business to come before the board; Roll call:, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Meeting adjourned at 7:43 P.M.

Respectfully Submitted

__________________________
Elmer Lippert
President of the Board

__________________________
Jude T. Hammond
Treas

Agendas/Minutes

School Board Members

Mr. Elmer Lippert, President

Mr. Kent Miller

Mr. Paul Schoenegge, Vice President

Mr. Brian Sutorius

Mr. Andrew Warner

Mr. Denny Mock, Superintendent

Mr. Jude Hammond, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

District Calendar

Annual Sponsor Reports

Joomla25 Appliance - Powered by TurnKey Linux