2017-06-28 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF JUNE 28, 2017.

The Margaretta Board of Education met in regular session at 6:00 p.m. on Wednesday June 28, 2017 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Miller: present,
Mr. Sutorius: present,
Mr. Warner: present,
Mr. Lippert: present.

Mr. Schoenegge was excused from attending the meeting.

Mr. Mock was excused from attending the meeting.

Motion by Mr. Miller, seconded by Mr. Sutorius to approve the minutes from the May 15, 2017 Regular Meeting and the June 8, 2017 Special Meeting as presented; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that through the month of May the financial position of the District's General Fund has not performed as well as last fiscal year. It appears now that the General Fund will experience a fiscal year whereby expenditures will exceed revenues. This will be the first time that has happened since fiscal year 2011, when the voters approved a new $1.2 million emergency levy in August 2010. Mr. Hammond anticipates the General Fund carry-over to be near $2.5 Million.

Board and Staff Reports:

Pete Bartkowiak updated the Board on Townsend Community School's most recent school year. Townsend held their graduation commencement ceremony at the Sandusky State Theatre on June 6, 2017. Throughout this school year, Townsend graduated approximately 260 students, including nearly 30 adults in the 22 and Over Program. In each of the six years that Townsend has been in existence, the number of graduates have increased year-over-year. Mr. Bartkowiak told the Board that he and several other representatives of Townsend attended the National Conference in Washington, D.C. He mentioned that they had seen and spoke with several members of Congress from Ohio or their representatives. He encouraged the members of Congress to stop at the Townsend Learning Center to observe the progress being made in the Community School. Mr. Bartkowiak discussed the Ohio Department of Education's Full-Time Equivalent review for the 2016-17 school year. He said that worksheets and logs were being prepared to share with the representatives of ODE to determine whether the students in attendance should be given credit for the educational opportunities provided to them by Townsend during the school year.

Public Participation:

Gary Borchardt asked Mr. Hammond about the transition process for the new Treasurer to take over. Mr. Hammond explained to Mr. Borchardt that Diane Keagan was hired by the Board to be an Assistant Treasurer for a limited contract to complete the requirements necessary for her to be a licensed School Treasurer. She will be working with Mr. Hammond over an eight week period that will begin on a date yet to be determined. Once Mrs. Keagan has completed her 300 hours, she will become eligible to be a School Treasurer and will assume the position of Treasurer at that time. Mr. Borchardt stated that Mr. Hammond is scheduled to resign as of August 1, 2017. Mr. Hammond stated that the date will need to be amended. That date was established prior to the Board taking action to replace Mr. Hammond. Mr. Hammond is currently under contract through July 31, 2018.

Mr. Borchardt questioned the minutes from the April Regular Board meeting, specifically for the reason the Board decided to move the time of the meetings from 7:00 p.m. to 6:00 p.m. Mr. Hammond stated that he had heard the statement made that one of the reasons for starting sooner was to accommodate the students and parents to get home earlier. Mr. Borchardt did not hear that statement.

Mr. Borchardt stated that he had contacted Mr. Barrett, Athletic Director/Assistant Principal and requested copies of the Board's policies that allow for a coach to suspend or removed from their position. To date, Mr. Borchardt has not received the policies. Mr. Hammond stated that he will follow with getting Mr. Borchardt the records he has requested.

Introduction of Additional Items to the Agenda:

Mr. Hammond presented to the Board Resolution 16-17-80 a contract with the Erie County Health Department to provide nursing services for the 2017-18 school year. Mr. Hammond also distributed resolutions 16-17-73, 16-17-74 and 16-17-75 which were not included in the agendas sent out prior to the meeting. Mr. Hammond also requested to add under Personnel Actions, a Certified Section to amend the Assistant Coach/diving for Lauren Drossman, to add Supplemental contracts for Angela Miller, Junior High Cheerleading Advisor, and Andrea Yaussy-Higgins as Head Volleyball Coach, and add under Classified Section Supplemental contracts for Mike Bruner, Varsity Assistant Football Coach, Tim Roth, Varsity Assistant Football Coach, and Kathy Yaussy Assistant Varsity Volleyball Coach.

Treasurer's Report:

Motion by Mr. Warner, seconded by Mr. Sutorius to adopt Board Resolution number 16-17-72, to approve expenditures in excess of $3,000 that have met the statutory "then and now" stipulations in Ohio Revised Code Section 5705.41(d); Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller to adopt Board Resolution number 16-17-73, to authorize the treasurer to make budget modifications and supplemental appropriations for the current fiscal year; Roll Call: Mr. Miller: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Warner to adopt Board Resolution number 16-17-74 to make Inter-fund transfers and advances for the current fiscal year; Roll call: Mr. Sutorius: aye, Mrs. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius to adopt Board Resolution number 16-17-75 to approve Temporary Appropriations for the 2017-2018 Fiscal Year; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius to adopt Board Resolution number 16-17-76 to enter into an agreement with the Schools of Ohio Risk Sharing Authority (SORSA) to provide Comprehensive Liability Insurance coverage for the period July 1, 2017 through June 30, 2018; Roll call: Mr. Miller: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius to adopt Board Resolution number 16-17-77 to renew an agreement with Central Ohio Medical Review LLC to provide medical review services and related therapy referrals for the District's Medicaid eligible students who receive Medicaid eligible services for the 2017-18 school year; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius to adopt Board Resolution number 16-17-78 to renew an agreement with One Call Now to provide telecommunication services for the 2017-18 school year; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius to adopt Board Resolution number 16-17-79 to renew an agreement with Lauren Innovations – NaviGate to provide security and safe systems for the High School, Elementary and Townsend Learning Center for the 2017-18 school year; Roll call: Mr. Miller: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Mr. Hammond discussed the second reading of several Board Policies that have been reviewed and or replaced. Mr. Hammond stated that in the July Board meeting these changes will be on the agenda for adoption.

Motion by Mr. Warner, seconded by Mr. Miller to adopt Board Resolution number 16-17-80 to renew an agreement with the Erie County Health Department to provide nursing services for the 2017-18 school year; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Personnel Actions:

Certified Staff:

Motion by Mr. Warner, seconded by Mr. Sutorius to amend the Supplemental Contract with Lauren Drossman from Assistant Swim Coach/Diving Coach to Assistant Swim Coach/Diving Coach with an additional school for the 2017-18 swim season, and to approve the following Supplemental contracts:

Angela Miller – Junior High School Cheerleading Advisor, and
Andrea Yaussy-Higgins – Varsity Head Volleyball Coach;

Roll call: Mr. Warner: aye, Mr. Miller: abstain, Mr. Sutorius: aye, Mr. Lippert: aye.

Classified Staff:

Motion by Mr. Miller, seconded by Mr. Warner to amend the Supplemental contracts with Dan Hedberg from Girls Varsity Basketball Assistant Coach to Girls Junior Varsity Head Coach, and to amend Lisa Kochendoerfer from Girls Junior Varsity Head Coach to Girls Basketball Vounteer Coach; and to approve the following supplemental contracts:

Mike Bruner – Varsity Assistant Football Coach,
Tim Roth – Varsity Assistant Football Coach, and
Kathy Yaussy – Varsity Assistant Volleyball Coach;

Roll call: Mr. Miller: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Warner to approve the employment of Kelly Salyers as a Substitute Bus Aide and Substitute Bus Driver, pending completion of all state and local requirements; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Informational Items:

Mrs. Diane Jacoby inquired about the Swim Lessons for this summer. She wanted to know why the hours of swim instruction were reduced this year as compared with the previous years. Mr. Hammond and Mr. Lippert explained that the pool time is being shared with the Swim Program and we are trying to accommodate both interests. Mrs. Jacoby stated that teaching the children in our community how to swim should remain a priority.

Motion by Mr. Miller, seconded by Mr. Sutorius to enter Executive Session to discuss the appointment, employment, dismissal, discipline, promotion, demotion or compensation of employees; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

The Board entered Executive Session at 6:48 p.m.

Motion by Mr. Warner, seconded by Mr. Sutorius to return from Executive Session and into Open public meeting; Roll call: Mr. Miller: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

The Board returned from Executive Session at 8:13 p.m.

Motion by Mr. Warner, seconded by Mr. Sutorius, to adjourn the meeting having no further business to come before the Board; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Meeting adjourned at 8:14 P.M.

Respectfully Submitted

__________________________
Elmer Lippert
President of the Board

__________________________
Jude T. Hammond
Treasurer

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