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2017-05-15 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF MAY 15, 2017.

The Margaretta Board of Education met in regular session at 6:00 p.m. on Monday May 15, 2017 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Miller: present,
Mr. Schoenegge: present,
Mr. Sutorius: present,
Mr. Warner: present,
Mr. Lippert: present.

Motion by Mr. Warner, seconded by Mr. Miller to approve the minutes from the April 17, 2017 Regular Meeting and the April 24, 2017 Special Meeting; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, and Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond reported that the District's General Operating Fund has experienced revenues in excess of expenditures totaling $1,028,237 through April. Last Fiscal Year the General Operating Fund's excess was only $859,360 at the end of April, 2016. If this trend continues, the General Fund should have a carry forward balance in excess of $2,800,000 at the end of this fiscal year. He mentioned to the Board that he has prepared an amended five-year forecast which supports his statement.

Student Success in Action:

Mr. Mock introduced High Principal Mr. Rod Smith who introduced Jennifer Bordner, Middle School Social Studies teacher who in turn introduced several 6th grade students who participated in the History Day program. The students discussed their research projects. The students were instructed to create websites on historical figures or events. The students who spoke were participants in the State History Day competition and received awards.

Board and Staff Reports:

There were no Board nor Staff Reports.

Public Participation:

Mr. Paul Canterbury from Castalia had some questions regarding the levy that was approved on May 2, 2017. He was concerned that the levy was "renewed" for a "continuing period." He thought that the previous levies that were renewals were for the same period, in this case, the Permanent Improvement levy had been a five year levy. He felt that the term "renewal" should not been used on the ballot since the period of the levy had changed. He felt that it should not have been a renewal levy but a new levy.
He felt the voters were misled because of the ballot language. It was explained to Mr. Canterbury that the language that appears on the ballot has to comply with the narrowly defined and specific language in state law for the purpose and intent of the Board. The Board did not want to alter the tax rates, however, they wanted to continue the levy without having to ask the voters to continue to renew the levy every five years. Mr. Hammond explained the advantages having a continuous levy will allow the district to use the funds to make significant repairs to the district's facilities.

Mr. Canterbury also stated that he was 100% behind the Board in the recent decisions made regarding the actions taken with respect to the coaches.

Introduction of Additional Items to the Agenda:

Mr. Mock requested to add under his report, New Business, Resolution number 16-17-64, to allow for an out-of-state basketball camp for the Boys Basketball team at the end of June, and Resolution number 16-17-65 for the Board to consider the termination of a teaching contract; under Personnel Actions Classified Staff, to eliminate Mark Freeh for a Two Year contract as Technology Coordinator as it was approved last month, and Stevie House as Summer Worker, she is already under contract as a Substitute Custodian; under Personnel Actions, Certified Staff, add Rod Smith, High School/Middle School Principal for a two-year contract renewal, and Keith Taylor, as High School/Middle School Assistant Principal for a two-year renewal.

Mr. Hammond requested to add under his report Board Resolution number 16-17-63 to authorize the Treasurer to make budget modifications and supplemental appropriations.

Treasurer's Report:

Motion by Mr. Miller, seconded by Mr. Schoenegge, to adopt Board Resolution number 16-17-56 to approve the Instructional Budgets for the 2017-18 School Year; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Mr. Hammond presented to the Board an amended Five-Year Forecast from the previously approved forecast in October, 2016. Mr. Hammond explained that the forecast has been updated to reflect the actual financial experience of the General Operating Fund position through April 2017. In addition, he stated that the forecast has been altered by two major events since October, (1) the negotiated teachers' union contract that was ratified in March and (2) the proposed impact of the State's two year budget beginning with fiscal year 2017-18. The State's budget has been introduced by the Governor in the House of Representatives in February and was modified and approved by the House in April and now resides in the Senate for further review. In its current condition, as approved by the House, the District's General Operating Fund is in line to lose over $260,000 in Fiscal Year 2017-18 and an additional $358,000 in Fiscal Year 2018-19. If the Budget remains intact, the District will have over $600,000 in reductions in State funding over a two year period.

The forecast as presented now shows that the District should anticipate a General Fund ending balance as of June 30, 2017 near $2.8 million, whereby revenues will exceed expenditures for the seventh consecutive fiscal year. That trend is likely to end at seven years. The impact of the new teacher's contract and the loss of State funding leaves the District with a new trend whereby expenditures will exceed revenues year over year through the remaining four years of the forecast. At the conclusion of Fiscal Year 2021, the District's General Fund will have a negative fund balance, estimated to be over $1.8 million.

Motion by Mr. Miller, seconded by Mr. Sutorius to adopt Board Resolution number 16-17-57, to amend the district's five-year financial forecast for the period covering fiscal years 2017 through 2021; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, to adopt Board Resolution number 16-17-58 to renew a contract with North Central Ohio Educational Services Center to provide Hearing and Visually Impaired Services for the 2017-18 school year; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Warner to adopt Board Resolution number 16-17-59 to enter into a contract with Team Sports, Inc. to provide for an exclusive partnership program with Nike Sports Apparel for the period July 1, 2017 through June 30, 2022; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, to adopt Board Resolution 16-17-60 to enter into a contract with Habitec Security to install and monitor facilities security systems commencing September 1, 2017; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius, to adopt Board Resolution Number 16-17-63 to authorize the Treasurer to make budget modifications and supplemental appropriations for the current fiscal year 2017; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Superintendent's Report:

New Business:

Motion by Mr. Warner, seconded by Mr. Sutorius, to adopt Board Resolution 16-17-61 to authorize the continued membership in the Ohio High School Athletic Association for the 2017-2018 School Year; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Mr. Mock presented to the Board a Townsend Community School Sponsor Report for the Month of May, 2017. Mr. Mock told the Board that he also presented this same report to the Townsend Community School Governing Authority at their May meeting on May 9, 2017. Mr. Mock stated that we submitted to the Ohio Department of Education our Annual Sponsor Quality Practices information on time. We will be having an on-line interview with representatives of School Works to review our submission. We are currently working to make our submission deadline for the Quality Practices Improvement Plan by the end of May. Townsend Community School is preparing for their sixth Graduation Celebration on Tuesday June 6, 2017 at the Sandusky State Theatre. This year will be the largest graduating class for Townsend.

Mr. Mock and Mr. Hammond discussed the possibilities of modifying the High School/Middle School facility. The goal of the modifications is to improve the security access to the building during the school day. The proposal is to move the Main Office from the current location in the High School and re-locate the Main Office to the media center/conference room near the entrance closest to the Townsend Building. The plan would be to add an interior door and a window. The new location will be converted to the Main Office and visitors would be allowed access into the school once the staff inside the Main Office releases the door by electronic means similar to the entrance system at the Elementary Main Office. Once classes begin, the Main Lobby doors will be locked and visitors will be directed to enter through this entrance, unless they are handicapped and then they will need to enter by the handicapped accessible entrance near the Art Classroom. We will be meeting with representatives from Rudolph Libby to discuss the necessary changes and related costs.

In addition to modifications to the High School/Middle School entrances, other projects being considered are (1) to move the Athletic equipment being housed in the White Building adjacent to the High School for the purpose of leasing this space to Townsend Community School to house their additional staffing needs for next school year, the remodeling costs will be made as lease hold improvements by Townsend; (2) we would need to build a storage facility to house the athletic equipment removed from the White Building and we are considering having a storage unit built adjacent to the Fitness Center, we plan to coordinate this with Townsend's contractors;(3) we will be working with the Margaretta Athletic Boosters to replace the track surface and to make improvements around the track; (4) in addition to the replacing the track surface, the Boosters are interested in constructing a Press Box/Storage/Locker Room at the Baseball Field; and (5) we will be looking to take advantage of rebates offered by First Energy to replace lighting fixtures to LED at the Elementary building and at other outbuildings.

Mr. Mock discussed with the Board that he has been working with our District's new representative from NEOLA. NEOLA is under contract to review/update our Board's Policies in order to remain current with changes in State and Federal Law. Mr. Mock will be meeting with NEOLA in an effort to review and update policies across the board. As a result of this review process, Mr. Mock is presenting a number of policies to be considered for adoption and/or modifications as a first reading. He instructed the Board to review and provide feedback prior to the Board approving a future meeting.

Motion by Mr. Warner, seconded by Mr. Miller, to adopt Board Resolution number 16-17-62 to enter into an agreement with Whittle Consulting Group, Ltd. To prepare and modify existing job descriptions for all staff members throughout the District; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Mr. Mock updated the Board on the status of the Compliance Officer position. Mr. Mock stated that the position was posted on the Ohio Department of Education's website. He said that there were a few interested applicants. He handed out an updated job description for the Board to review.

Motion by Mr. Warner, seconded by Mr. Schoenegge to adopt Board Resolution number 16-17-64 to approve the Out-of-State travel request for the Boys Basketball Team to attend a Basketball Camp at Huntington University in Huntington, Indiana from June 30th through July 2nd, 2017; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller to adopt Board Resolution number 16-17-65 to consider the termination of a teaching contract pursuant to Ohio Revised Code Section 3319.16; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Personnel Actions:

Classified Staff:

Motion by Mr. Warner, seconded by Mr. Schoenegge, to approve the following employment contracts:

Natasha McCowan – Lunchroom Aide,
Traci Sutorius – Substitute Bus Driver, upon the completion of all State and Local requirements,
Toby Miller – Summer Custodian,
James Fisher – Summer Custodian,
Kaleb Carpenter - Summer Custodian,
Jacob Luma – Summer Custodian,
Rebecca Denman – Summer Custodian,
Clarissa Slusher - Summer Custodian,
Noah Esposito – Summer Custodian,
Seth Gasser – Summer Custodian, and
Alex Michel – Summer Custodian,

Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: abstain, Mr. Warner: aye, Mr. Miller: abstain, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, to accept the resignation for purpose of retirement from Geralyn Lippert, Assistant Treasurer, effective July 31, 2017; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: abstain.

Motion by Mr. Miller, seconded by Mr. Sutorius, to re-employ Geralyn Lippert, Assistant Treasurer, effective August 1, 2017 for a one year contract; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: abstain.

Motion by Mr. Warner, seconded by Mr. Miller, to approve the employment of Traci Sutorius, as a substitute bus aide for a one year contract, 2017-18 school year; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: abstain, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, to amend the contract of Dennis Faber, Attendance Officer, extending the contract from a one year to a two year period for the 2017-18 and 2018-19 school years; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Certified Staff:

Motion by Mr. Schoenegge, seconded by Mr. Warner, to approve the employment of Alyssa Fitz, Intervention Specialist teacher for one year, 2017-18 school year, and to renew the contracts of Rod Smith, High School/Middle School Principal, and Keith Taylor, High School/Middle School Assistant Principal, for two year contracts covering effective August 1, 2017; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius to accept the resignation for the purpose retirement from John Zang, Elementary Physical Education teacher, effective May 31, 2017; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

The Board, Mr. Mock and Mr. Hammond thanked Mr. Zang for his many years of teaching and coaching Margaretta students and to congratulate him on his decision to retire.

Old Business:

There was no Old Business pending before the Board at this time.

Informational Items:

Mr. Mock mentioned to the Board that Graduation will be on Saturday June 3, 2017 beginning at 10:00 a.m. at the Football Stadium (weather permitting); Baccalaureate ceremony will be Tuesday May 30, 2017 at the High School commencing at 7:00 p.m.; the last day of school will be Thursday June 1, 2017 and the last day for staff will be on Friday June 2, 2017, lunch will be provided on the last staff day.

Motion by Mr. Sutorius, seconded by Mr. Warner, to enter Executive Session to discuss the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

The Board entered Executive Session at 7:32 p.m.

Motion by Mr. Miller, seconded by Mr. Warner, to return to open public meeting; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius to adjourn the meeting having no further business to come before the board; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Meeting adjourned at 8:39 p.m.

Respectfully Submitted

__________________________
Elmer Lippert
President of the Board

__________________________
Jude T. Hammond
Treasurer

Agendas/Minutes

School Board Members

Mr. Elmer Lippert, President

Mr. Kent Miller

Mr. Paul Schoenegge, Vice President

Mr. Brian Sutorius

Mr. Andrew Warner

Mr. Denny Mock, Superintendent

Mr. Jude Hammond, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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