2017-03-20 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF MARCH 20, 2017.

The Margaretta Board of Education met in regular session at 6:00 p.m. on Monday March 20, 2017 at the Administration Building.

Mr. Lippert called the meeting to order with roll call;

Mr. Miller: present
Mr. Schoenegge: present
Mr. Sutorius: present
Mr. Warner: present
Mr. Lippert: present.

Motion by Mr. Miller, seconded by Mr. Warner, to approve the minutes from the March 13, 2017 Special; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond told the Board that within the agenda was a Budget-to-Actual Report reflecting the year-to-date financial position of the District's General Operating Fund through February. He stated that through February, which represents 2/3rd of the fiscal year, the General Fund revenues have exceeded the expenditures by $288,840. Last Fiscal Year, the revenues outpaced expenditures by $607,685 over the same period. Part of the reason for that swing was that Erie County has limited the amount of Real Estate funds advanced to the District by over $1,000,000. Mr. Hammond stated that at this point he anticipates the cash basis performance of the General Fund revenues will be at or slightly below expenditures. One contributing variable will be the impact of the recently approved teacher's union contract which included a 2% base increase retroactive to the start of the school year. Mr. Hammond stated that he will continue to analyze the impact and will keep the Board apprised of the status of the financial position of the General Fund.

Board and Staff Reports:

Kelly Barthlow, Administrative Assistant of Townsend Community School, distributed the monthly report to the Board. Mr. Barthlow added that the School is on base to set a new record number of tests completed by students in a school year. He reminded the Board that Townsend Graduation Ceremony will be held at the Sandusky State Theatre on Tuesday June 6, 2017.

Public Participation:

Addie Hawn suggested that the Board should consider including a community member in the interview process of replacing coaches for the school. Courtney Fitzgerald stated that there are over twelve (12) coaching positions open and the Board should consider a community member in all coaching interviews. Tom Kennedy questioned the status of the disciplinary investigation of Coach Tucker. Mr. Mock replied that he spoke with the Board's attorney for advice on the resumption of the investigation. The advice was, unless the Board and or Administration felt that the investigation should resume, there is no reason to continue now that Coach Tucker has retired. He asked if the Board had intended to make a statement regarding the investigation and inquired about the status of the public records request made by the Sandusky Register. Mr. Hammond stated that he complied with the request and sent the records to the Register on Tuesday March 14th. He stated that there were over 120 pages of documentation sent to the register. He stated the documents are a public record and that Mr. Kennedy could have them if he wished. It was agreed that Mr. Hammond would send the documents to Courtney Kennedy electronically.

Introduction of Additional Items to the Agenda:

Mr. Mock requested to amend under his report Personnel Actions to accept the resignation of Erika Rock, Special Education Aide at the conclusion of her contract. Mr. Hammond stated that he would like to add two items requiring Board Resolutions to his report, which were distributed to the Board prior to the meeting. In addition to the two new resolutions, Mr. Hammond also distributed prior to the meeting, the schedule of bills paid in February that was left off the agenda reports distributed in the week prior to the meeting.

Treasurer's Report:

Motion by Mr. Miller, seconded by Mr. Sutorius to adopt Board Resolution Number 16-17-43, to accept the amounts and rates as determined by the Erie County Budget Commission for the purpose of property tax collections in calendar year 2018; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Schoenegge, to adopt Board Resolution number 16-17-44, to approve a multi-agreement contract with the Educational Services Center of Lorain County for the 2017-18 school year; Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Warner to adopt Board Resolution number 16-17-46 to authorize the Treasurer to make budget modifications and supplemental appropriations for the current fiscal year; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius to adopt Board Resolution Number 16-17-47, to approve expenditures in excess of $3,000 that have met the "then and now" statutory requirements; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Superintendent's Report:

New Business:

Mr. Mock distributed to the Board the March Townsend Community School Sponsor Report. He stated that our Sponsor Quality Improvement Plan was approved by the Department of Education and the first submission of documentation was completed on time.

Mr. Mock presented the Board the proposed School Calendar for the 2017-18 School Year. The plan was tweaked slightly resulting from input from the teachers since the initial calendar was presented to the Board at January's Regular Meeting.

Motion by Mr. Warner, seconded by Mr. Schoenegge to adopt the 2017-18 School Year Calendar as presented; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Mr. Mock led a discussion on the Ohio School Facilities Commission and the status of Margaretta participating in a project. Mr. Mock stated that he has met with representatives of the Commission and he is recommending that the Board apply to the Commission for Assistance. If accepted, the Commission will update the last School Facilities Assessment of Margaretta which was prepared in 2004.

Motion by Mr. Warner, seconded by Mr. Miller, to adopt Board Resolution number 16-17-45 to apply for an active planning process with the Ohio School Facilities Commission Classroom Facilities Assistance Program; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Mr. Mock distributed a handout titled 2016-17 School Year Strategic Plan. He stated that some of the goals have been already addressed and all of the goals are in process.

Personnel Actions:

Classified Staff:

Motion by Mr. Warner, seconded by Mr. Schoenegge, to approve the following supplemental contracts:

Greg Siesel – Boys Assistant Varsity Track Coach,
Scot Lehrer – Girls Assistant Varsity Track Coach,
Greg Hedden – Varsity Baseball Head Coach,
David Ball – Junior Varsity Baseball Head Coach,
Scott Dickman – Varsity Softball Head Coach,
Denny Bailey – Varsity Softball Assistant Coach (Shared),
Mike Williamson – Varsity Softball Assistant Coach (shared), and
Joe Fields – Junior Varsity Softball Head Coach;

Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve Jason Caponi as Girls Softball Volunteer; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius, to accept the resignation of Erica Rock, Special Education Aide at the conclusion of her contract; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Certified Staff:

Motion by Mr. Miller, seconded by Mr. Warner, to approve the following Supplemental Contracts:

Ann Ball – Mohican School Trip Advisor (Shared),
Christine Smith – Mohican School Trip Advisor (Shared),
Michael Simonton – Mohican School Trip Advisor (Shared),
John Zang – Boys Varsity Head Track Coach,
Cyndi Hedden – Girls Varsity Head Track Coach,
Sarah Roan – Junior High Boys Head Track Coach,
Steve Gravenhorst – Junior High Boys Assistant Track Coach,
Katie Berg – Junior High Girls Head Coach, and
Jody Brunner – Junior High Girls Assistant Track Coach;
Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius to accept the resignation from Andy Zuk as Varsity Head Football Coach; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Old Business:

There was a discussion initiated by Sandy Kennedy regarding Treasurer Jude Hammond's salary. Mr. Hammond responded to the questions raised.

Informational Items:

Mr. Mock stated that he will be attending the Buckeye Association of School Business Administrators Legislative Conference on Tuesday March 21st. He will have an update on the budget process.

Motion by Mr. Miller, seconded by Mr. Sutorius, to enter executive session to discuss the employment of a public employee; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Board entered executive session at 6:31 p.m.

Motion by Mr. Miller, seconded by Mr. Sutorius, to exit executive session and return to open public meeting; Roll Call: Mr. Sutorius, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

The Board returned to open public meeting at 7:52 p.m.

Motion by Mr. Schoenegge, seconded by Mr. Miller, to adjourn the meeting having no further business to come before the Board; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Meeting adjourned at 7:54 P.M.

Respectfully Submitted

_________________________
Elmer Lippert,
Board President

_________________________
Jude T. Hammond,
Treasurer

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