2012-05-21 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF MAY 21, 2012.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday May 21, 2012 at the Administrative Offices.

Mrs. McMahon called the meeting to order with roll call:

Mr. Lippert: present,
Mr. Bodey: present,
Mr. Rankin: present,
Mrs. Kelble: present,
Mrs. McMahon: present.

Motion by Mr. Bodey, second by Mr. Rankin to approve the minutes from the April 16, 2012 Regular Meeting, the April 26, 2012 Special Meeting and the May 11, 2012 Special Meeting; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; and Mrs. McMahon: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that the monthly financial report and the schedule of bills included in the board agenda has a larger font size. We are using a laser printer to print out the reports because the large line printer is no longer in service and will not be replaced or repaired. The financial position of the district is better than expected through April 30, 2012.

Board and Staff Reports:

Mr. Kurt gave a brief update on the progress of the Ohio Improvement Process and the Race to the Top Federal Grant initiative. Mr. Kurt then distributed an update from Townsend Community School. The conversion school has enrolled over 300 students this year and anticipates on graduating between forty and fifty students this year. Townsend Community School's first graduation ceremony will be held on June 5, 2012 at the Sandusky State Theatre.

Mr. Kurt introduced Mrs. Kathy Hall, School Psychologist/Special Education Supervisor who gave a presentation on a new therapy program called Recognition Reflex Integration Therapy for children with attention deficiencies. A new program is being offered this summer by North Point Educational Services through EHOVE. Mrs. Hall has identified seventeen Margaretta students who could benefit from this therapy with the goal of improving comprehension and learning skills. The cost of the program is $150 per student.

Public Participation:

Doug Robison, Parker Road resident, voiced his concern about the public notice requirements that the Board must adhere to prior to calling a special meeting. Mr. Robison complained that for the May 11, 2012 Special Board meeting, the meeting notice was not in the newspaper. Mr. Kurt responded by stating that the newspaper was notified on Wednesday May 9 at 10:43 a.m. and that the district relies on the newspaper to publish the notice, but that doesn't always happen. We also send notices to three newspapers, and three radio stations. Mrs. Kelble read from a document produced by the State with regard to the Board's requirement to properly notify the public of a special meeting. She was concerned that the Board did not meet their requirement to reasonably notify the public. She went on to state that the Board should have a policy in place that would require that all public meetings notices be published where the public could become aware. Examples would be on the district's website and perhaps on signage around the District.

Mrs. McMahon requested that the process to be reviewed with our legal counsel to insure that we are meeting the Open Public Meetings laws. Mr. Kurt said that he will be in contact with Pepple and Waggoner to see if they could be available at the next Regular Board meeting.

Introduction of Additional Items to the Agenda:

Mr. Kurt stated that there was an error on the Classified and Certified Supplemental Contract lists included in the agendas. Robert Sartor was listed under the Classified Supplemental Contracts list and should have been on the Certified Supplemental Contract list, and Jim O'Brien was listed on the Certified list and should be on the Classified list.

Mr. Rankin requested that the Board receive the meeting agendas sooner than on the Friday before the meeting, perhaps on Wednesday preceding the meeting.

Treasurer's Report:

Motion by Mrs. McMahon, seconded by Mr. Lippert to adopt Board Resolution Number 11-12-61 to renew the contract with Healthcare Process Consulting Inc. to provide Medicaid administrative support services for the 2012-13 school year; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin to adopt Board Resolution number 11-12-62 to renew a contract with North Point Educational Services Center to provide shared educational services for the 2012-13 school year; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mrs. McMahon, to adopt Board Resolution number 11-12-63 to approve the Fiscal Year 2012-13 Instructional Budgets as presented; Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Mr. Hammond led a discussion on amending the district's Five-Year Forecast from the September 2011 forecast. Mr. Hammond stated that since September, the Board settled the collective bargaining agreement with the classified staff (OAPSE), the development of Townsend Community School and the termination of the lease with North Point Educational Services for the use of the Townsend building. Mr. Hammond also updated the current fiscal year trend. As a result of the changes that have occurred and the most recent trends in the current year, the district projects to having improved the forecast substantially over the five years. Mr. Hammond cautioned the Board that there remains to be uncertainty on how the next State budget will impact the district and that the forecast assumes the passage of our Permanent Improvement levy renewal. Currently, the Permanent Improvement levy is used for capital projects and cannot include staffing costs. The levy generates around $200,000 annually and we use all the levy proceeds to maintain our buildings and technology throughout the district. If the levy does not pass, we will need to use General Fund dollars to provide for our buildings and technology which potentially would push the General Fund balance into a negative amount by June 30, 2014.

Motion by Mr. Rankin, seconded by Mr. Lippert to adopt Board Resolution number 11-12-64, to amend the district's five-year financial forecast for the period covering fiscal years 2012 through 2016; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Mr. Hammond then stated that he attended the statutory public records and open public meetings training April 20, 2012 at the Ohio Association of School Business Officials Conference on behalf of the Board members in order from them to meet their statutory training requirements.

Superintendent's Report:

New Business:

Motion by Mr. Rankin, seconded by Mrs. McMahon, to adopt Board Resolution 11-12-65 to authorize the continued membership in the Ohio High School Athletic Association for the 2012-2013 School Year; Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mrs. McMahon, to adopt Board Resolution number 11-12-66 to approve the recommendation of the Superintendent for a Reduction-in-Force for Career Based Intervention teacher, pursuant with the terms and conditions of the Collective Bargaining agreement with Margaretta Teachers' Association; Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mrs. McMahon, seconded by Mr. Bodey, to adopt Board Resolution number 11-12-67 to authorize the continuance of the Credit Flexibility program for the 2012-2013 school year; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mrs. Kelble to adopt Board Resolution 11-12-68 to renew a contract with the Erie County Health District to provide School Nursing services to the District for the 2012-2013 school year; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin, to approve contracting for a Recognition Reflex Integration Therapy program for students with special needs this summer; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Personnel Actions:

Classified Staff:

Motion by Mr. McMahon, seconded by Mr. Lippert, to accept the resignation for retirement purposes from Bonnie Parker, Educational Aide effective June 30, 2012: Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin, to approve the employment of the following Summer Swim Coaches:

Katie Orshoski, Jerrid Tucker, and Mary Griffith;

Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mrs. McMahon, seconded by Mr. Rankin, to approve the employment of the following Summer Workers:

Mike Meyer - custodian, Lily Adams – lifeguard,
Devin Jones – custodian, Lindsey Dillender – lifeguard,
Breanna Fenwick – lifeguard, Victoria Luma – lifeguard,
Kristopher Lyons – lifeguard, Savanah Packman – lifeguard,
Dalton Sullivan – lifeguard, Casey Swartz – lifeguard,
Carli Eddy – instructor, Karli Lane – instructor,
Noah Stanley – instructor, Gabby Taylor – instructor;

Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Motion by Mrs. McMahon, seconded by Mr. Lippert, to approve the following supplemental contracts for the 2012-13 school year:

Mark Freeh – Assistant Athletic Director
Mike Schlosser – Volunteer Assistant Football Coach
Tom Crawford – Freshman Football Coach
Jim O'Brien – Assistant Freshman Football Coach
Rob Watson – 7th Grade Football Coach
Courtney Parr – 8th Grade Volleyball Coach
Ryan Spicer – Varsity Golf Coach
Greg Siesel – Varsity Assistant Cross Country Coach, and
Sherry Bodey – Varsity Cheerleading Advisor;

Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: abstain; Mr. Rankin: aye; Mrs. McMahon: aye.

Certified Staff:

Motion by Mr. Bodey, seconded by Mr. Rankin, to accept the resignation for retirement purposes from Nancy Johnson effective January 25, 2013; Roll call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Lippert, to approve the employment contracts for the following administrators:

Edward Kurt, Superintendent - 8/1/2013 – 7/31/2016,
Kathy Hall, Psychologist/Special Ed Supervisor – 8/1/2012 – 7/31/2014, and
Lynn Hurd, Elementary Principal – 8/1/2012 – 7/31/2014;

Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: nay; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mrs. McMahon, seconded by Mr. Rankin, to approve the supplemental contracts for the 2012-13 school year for the following:

Luke Weyer – Assistant Football Coach,
Keven Wise – Assistant Football Coach,
Robert Sartor – Assistant Football Coach,
Matt Schwan – 8th Grade Football Coach,
Kathy Day – 7th Grade Volleyball Coach,
John Zang – Varsity Cross Country Coach,
Sarah Roan – Junior High Cross Country Coach, and
Tim Tucker – Girls Golf Coach;

Roll call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Old Business:

Mrs. McMahon and Mr. Lippert inquired as to the status of the concerns raised by Mrs. Bogard at last months meeting regarding the playground at the Elementary. Mr. Kurt responded by stating that they have locked a gate that will not allow vehicles to park near the basketball courts. By locking the gate, most of Mrs. Bogard's issues should be resolved.

Informational Items:

Mr. Kurt shared correspondences received from Chardon Local School Treasurer with regard to the support received following the tragic events which occurred at their High School in February and an email from former teacher Beverly Mix thanking the District for our support for the Grace Church Study Club program.

Mr. Kurt has requested that the District have an early dismissal next May 17, 2013 to accommodate the High School track hosting the SBC Track Meet beginning at 3:00 p.m. Mr. Kurt would like to dismiss at 1:30 at the High School and at 1:40 at the Elementary on that Friday. Notices and reminders will be sent in advance of the event.

Mr. Kurt announced that the Margaretta Citizens Committee will be meeting on Thursday May 24, 2012 to discuss the upcoming Permanent Improvement property tax renewal levy to be on the August 7, 2012 ballot. Mr. Kurt reminded the Board that the Graduation Ceremony for the Class of 2012 will be held on Saturday June 9, 2012 commencing at 10:00 a.m. at the Stadium, weather permitting. The Board members should arrive no later than 9:30 to be prepared for the event.

Mr. Kurt mentioned that the last student day will be Tuesday June 5, 2012 and the last staff day will be Wednesday June 6, 2012. The Board is sponsoring a staff lunch on Wednesday in appreciation of the efforts made by the staff during the school year. Board members are welcomed to join the staff at the lunch.

Mr. Kurt mentioned that the Townsend Community School will be having their first graduation ceremony on Tuesday June 5, 2012 at the Sandusky State Theatre beginning at 7:00 p.m.. All were welcomed to attend the event.

Mr. Kurt mentioned that Team Matt Pooch had a large turnout at the American Legion pavilion on Sunday May 20, 2012. The team also had a successful 5K run/walk in support of Matt held on the District's Cross Country course. Matt and his wife are Margaretta High School and their extended families are from the community. It was great to see all of the community support for Matt and his family.

Motion by Mr. Myers, seconded by Mr. Lippert to enter into executive session to prepare for, conduct or review negotiations pursuant to O.R.C. 121.22; Roll Call: Mr. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

The Board convened into executive session at 8:10 p.m. with Mr. Kurt and Mr. Hammond in attendance.

Motion by Mr. Bodey, seconded by Mr. Lippert, the board returned from executive session at 8:52 p.m.; Roll call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

Motion by Mr. Lippert, second by Mr. Bodey to adjourn the meeting having no further business to come before the board; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Meeting adjourned at 8:53 P.M.

Respectfully Submitted

__________________________
Joann McMahon
President of the Board

__________________________
Jude T. Hammond
Treasurer

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