2016-12-19 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF DECEMBER 19, 2016.

The Margaretta Board of Education met in regular session at 5:00 p.m. on Monday December 19, 2016 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Miller: present,
Mr. Schoenegge: present,
Mr. Sutorius: present,
Mr. Warner: present, and
Mr. Lippert: present.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve the minutes from the November 21, 2016 Regular Board Meeting; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond referenced the Budget to Actual Analysis included in the Board Agenda. He stated that the District's General Fund financial performance is down when compared to the performance over the same period last fiscal year. A reduction in the State reimbursement of Tangible Personal Property Tax Loss is a major contributor to the change in performance. Through November, revenues out-paced expenditures by $206,015. Last Fiscal Year, through November revenues out-paced expenditures by $351,994. If this trend continues, the General Fund could experience a fiscal year where expenditures exceed revenues for the first time since Fiscal Year 2010.

Board and Staff Reports:

Pete Bartkowiak made a presentation on the status of Townsend Community School. He distributed an enrollment report showing the number of students attending Townsend. There is over 1,000 active students enrolled in Townsend Community School as of December 15, 2016. There has been 16,641 exams turned in by students the most exams turned in by Mid-December when compared to all previous school years.

Mr. Bartkowiak stated that the school is seeing enrollment of students at a younger age. There are more freshmen and sophomores than juniors and seniors. Mr. Bartkowiak believes that this will provide the school the opportunity to improve the outcome of the students who enroll with at-risk factors that may lead to students dropping out. Currently, 93% of the student enrollment have at least one of the risk factors that constitutes to the propensity to drop out. Over 60% of these students have more than one risk factor.

Mr. Bartkowiak told the Board that Townsend Community School is sponsoring a Drug Awareness program at Kalahari on Monday January 30, 2017. Students from across Erie County will be invited. Currently over 600 students are registered to attend, including the high school students from Margaretta. The presentation has been established by the Ottawa and Erie County Sheriff's offices. The two law enforcement officials are witnessing an increase in drug usage, overdoses, and associated crimes in each county. Mr. Bartkowiak also reminded the Board that they are invited to attend the event. Also, Townsend Community School Governing Authority is hosting an Board In-service presentation on Wednesday January 4, 2017 and the Margaretta Board is invited and encouraged to attend.

Mr. Schoenegge asked a question regarding the curriculum used by Townsend, with regard to students identified as handicapped. Mr. Bartkowiak explained that Townsend acquires the curriculum from the American School. The curriculum is used by many districts in the State. The American School does have recommended accommodations for students with handicaps and the Special Education teacher works with the student similar to the efforts in a traditional school. Mr. Bartkowiak stated that he is meeting with representatives of the American School in January to refine the curriculum and one of the items to discuss is to review the curriculum adjustments for students with handicaps.

Public Participation:

There was no public participation.

Introduction of Additional Items to the Agenda:

There were no additional items for the agenda.

Treasurer's Report:

Motion by Mr. Warner, seconded by Mr. Miller, to approve Board Resolution number 16-17-20, to approve expenditures that have exceeded the $3,000 threshold of the "then and now" provisions of the Ohio Revised Code Section 5705.41(d); Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Mr. Hammond mentioned that the statutes require the Board to conduct an organizational meeting within the first fifteen calendar days of the new year. After a brief discussion on what date and time the meeting should take place, it was decided to hold the Organizational meeting on Saturday January 7, 2017 at 10:00 a.m. with the a Work Session immediately following the Organizational meeting. The January Regular Meeting will occur later in the month of January, to be determined at the Organizational Meeting.

Motion by Mr. Miller, seconded by Mr. Schoenegge to approve Board Resolution number 16-17-21 to set the Organizational Meeting on Saturday January 7, 2017 beginning at 10:00 a.m.; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Mr. Hammond told the Board that the District has a Permanent Improvement levy that will expire with tax year 2016. The final year of collection on the levy is in calendar year 2017. The Board has the opportunity to renew or replace this levy in 2017 beginning with the May 2, 2017 election. He explained that the Board will need to file the levy resolution with the Erie County Board of Elections by the end of their business day on February 1, 2017 to be available for the May election. There are some preliminary steps including receiving a certificate from the Erie County Auditor which will include the current Assessed Valuation of the District and the amount of anticipated revenue from the renewal or replacement. The certificate must accompany the levy resolution to be filed with the Board of Elections.

Mr. Hammond is recommending that, if the Board is considering to put a levy on the May 2, 2017 ballot, to request from the Auditor two options, to renew with a continuing period and to replace for a five year period. Currently the levy is for five years, last approved by the voters in August of 2012 as a renewal. The continuing levy would extend the life of the levy, so the District would not need to request voter approval of the levy in the future, in addition, it affords the Board the ability to borrow money on future collections to finance a major improvement if the need exists. The amount available to borrow would be less than $900,000. If replaced the new levy would generate approximately $110,000 in additional revenue each of the five years.

If the voters approve a renewal of the levy, there will not be an increase in the amount of annual taxes relative to that particular levy. Currently, taxpayers of a $100,000 home are paying $26.51 this year on this levy and that amount should continue. If voters approve a replacement of the levy, there will be an increase of $25.99 for the same $100,000 home owner. The annual amount of taxes will rise to $52.50.

Mr. Hammond stated that the next two resolutions have been prepared to submit to the Erie County Auditor, one to renew for a continuing period and one to replace the levy for five years commencing with the 2017 tax year, first paid in calendar year 2018. If the voters do not approve the levy in May, the Board has the option to present to the voters levy options in August and/or November.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve Board Resolution number 16-17-22, to request the Erie County Auditor to certify the total current tax valuation of the district and the dollar amount of revenue that would be generated by a renewal of the $1.50 mill Permanent Improvement levy; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Miller, to approve Board Resolution number 16-17-23, to request the Erie County Auditor to certify the total current tax valuation of the district and the dollar amount of revenue that would be generated by a replacement of the $1.50 mill Permanent Improvement levy; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, approve Board Resolution number 16-17-24, to approve a five year lease of a photocopier/printer/facsimile/scanner for the Board Office from MT Business Technologies, Inc.; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Mr. Hammond informed the Board that prior to Thanksgiving, Richard Hogrefe, Ph.D., former Margaretta graduate and a charter member of the Margaretta Achievement Hall of Fame, donated $250,000 to be used to enhance the Science curriculum for the District. Doctor Hogrefe was in the district on Monday before Thanksgiving where he was introduced in the Science classrooms and was shown the new science labs in the Townsend Learning Center. The Administration and faculty will be developing a plan for the use of the funds and will make a presentation to the Board in the future.

Mr. Hammond led a discussion on the replacement of Band Uniforms. The last time the uniforms were replaced occurred over fifteen years ago. Mr. and Mrs. Reardon and the Margaretta Music Organization (MarMO) have been actively trying to raise funds, including applying for local grants. The total cost of the uniforms is estimated to be approximately $40,000. The culmination of the efforts of the Reardon's and MarMO has resulted in raising most of the money to replace the uniforms. We will need to spend between $10,000 and $12,000 from the General Fund to finance the purchase. The use of the General Fund to supplement the purchase of the uniforms does comply with the statutory limitations placed upon the General Fund for this purpose. The Board agreed that it would be appropriate to transfer the funds necessary to the Student Activity account to acquire the uniforms.

Superintendent's Report:

New Business:

Mr. Mock presented to the Board and to those in attendance, copies of the District's Community School Sponsor Annual Report for the 2015-16 School Year. The report this year was prepared with a great deal more forethought and included several graphs and examples of the progress made by Townsend Community School during the 2015-16 School Year.

Motion by Mr. Warner, seconded by Mr. Sutorius, the Board accepted the Community School Sponsor report for the 2015-16 school year; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Mr. Mock introduced for second reading, modifications to Board Policies – Section 1662 Administration Anti-Harassment, Section 3362 Professional Anti-Harassment, and Section 4362 Classified Anti-Harassment. Mr. Mock also discussed and shared with the Board the Transportation and Volunteer Handbook for a second reading. The policy modifications and handbooks will be presented to the Board for approval at the next Board meeting in January.

Mr. Mock presented information to the Board regarding the Ohio Facilities Construction Commission (OFCC), formerly called the Ohio School Facilities Commission (OSFC). The information shared with the Board included the status of a potential State supported building project and the percentage of State support based upon the most current information. Currently, the District has deferred the activation of these funds pending an organized plan to replace and/or modify facilities. The State share index for Margaretta is 32%. Mr. Mock has scheduled a meeting with a representative of the OFCC on January 31, 2017.

Personnel Actions:

Classified Staff:

Motion by Mr. Warner, seconded by Mr. Miller, to accept the resignation from David Rudolph as Boys Basketball Equipment Manager; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius, to accept the resignation from Taylor Chapman as Junior High School Wrestling Coach; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Warner, to employ the following:

Joe Cheek – Boys Basketball Equipment Manager,
Austin Spicer – Event Worker,
Darren Michel – Event Worker, and
Hannah Herman – Event Worker;

Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Old Business:

There was no old business to discuss.

Informational Items:

There were no informational items shared with the Board.

Motion by Mr. Warner, seconded by Mr. Miller, to enter Executive Session to discuss negotiations with the Margaretta Teachers' Association, with no business to follow; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

The Board adjourned into executive session at 6:05 p.m.

Motion by Mr. Warner, seconded by Mr. Sutorius, to return to Open Public meeting from Executive Session; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

The Board returned from executive session at 7:08 p.m.

Motion by Mr. Warner, seconded by Mr. Miller, to adjourn the meeting having no further business to come before the board; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Meeting adjourned at 7:10 p.m.

Respectfully Submitted

_____________________________
Jude T. Hammond
Treasurer

______________________________
Elmer Lippert
Board President

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