2016-11-21 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF NOVEMBER 21, 2016.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday November 21, 2016 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Miller: present
Mr. Schoenegge: present
Mr. Sutorius: present
Mr. Warner: present
Mr. Lippert: present.

Motion by Mr. Miller, seconded by Mr. Warner, to approve the minutes from the October 17, 2016 Regular Board Meeting; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that the General Fund revenues exceeded expenditures by $739,272 after the first four months of the fiscal year. Last year during the same period, the General Fund revenues exceeded expenditures by $810,480. The difference can be attributed to the District receiving the Tangible Personal Property Tax Loss Reimbursement in August last fiscal year and we have not received the reimbursement this year. We anticipate that these funds will be received in November. The reimbursement was over $500,000. Given this fact, we are in pretty good shape in the General Fund for the current fiscal. Mr. Hammond then stated that we are continuing negotiations with the teachers union and depending on the outcome, the negotiations will increase payroll and fringe benefits cost.

Board and Staff Reports:

Mr. Mock introduced Christine Opelt, Elmentary Principal and Jennifer Coffman, 5th Grade Math teacher to present the 5th Grade Academic Challenge Team. Team members are Jordan Luzader, Nathan Burkett, Elizabeth Belak, Easton Young, Gage Bodey, Olen Barcus, Sean Reardon, Dylan Gibson, and Sierra Kastor. Each of the members who attended the meeting spoke about the experience and their success. The team took second place in this year's Academic Challenge competition.

Rod Smith, High School Principal, and Jennifer Bordner, Middle School Language Arts teacher, introduced the Middle School Academic Challenge Team members. The 6th Grade team members include Blake Morrow Roesch, Duncan Draper, Zeke French, Eli Young, Kylie Leibacher, and Anna Gasser. The 7th Grade team members are Jacob Hall, Jake Leibacher, Jana Berg, Phoebe Dreschel, Ben Palomo, Xavier Bohn, Miah Miller and Brynn Miller. The 8th Grade team members are Elizabeth Patrick and Kimberly Stierhoff. The team finished in 3rd Place.

Kristi Frank, High School Math teacher, introduced the High School team members Madison Hall, Jaeger Johnson, Hayley Carter, Tori Miller, Lauren Maynard, Matt Geiger, Matt Cheek, Olivia Kincer, and Mason French. Each of the High School team members spoke about their experience. Ms. Frank was impressed how the students handled the pressure. The students needed to demonstrate their knowledge in front of their peers and an audience.

Mr. Smith introduced Kevin Kremer and Brett Kneeskern, Vocational Education teachers and FFA Advisors who introduced FFA members Julia Orshoski, Josh Miller and Jake Kromer. The FFA members each spoke about their experience of attending the FFA National Convention in Indianapolis, Indiana. The Poultry Team performed very well and received gold ratings and the FFA was received a $400 award based upon the team's performance.

Mr. Hammond introduced School Psychologist and Special Education Supervisor, Kathy Hall. Mr. Hammond stated that Kathy is being recognized for her involvement with students and their families in our community. She often goes above and beyond her role as a School Administrator in an effort to help families in crisis. This fall we had two families dealing with house fires. Kathy rallied donations and even found alternative housing for one family. Kathy has been a tremendous advocate for Margaretta. Jamie Moyer, a parent whose family was a benefactor of the generous efforts of Kathy and the community, thanked Kathy and the community for helping her family make the best out of a difficult situation. She stated that she will be forever grateful and will always remain a part of the Margaretta community.

Pete Bartkowiak presented to the Board the monthly update from Townsend Community School which shows that 963 active students are enrolled in Townsend. So far this year, 21 students have completed their requirements and have graduated from Townsend since the start of the 2016-17 school year. Including the 21 graduates from this year, Townsend has helped 555 students graduate since the school opened in 2011-12 school year. Many of the 555 were at risk of dropping out prior to enrolling with Townsend. Margaretta students continue to represent approximately 6% of the Townsend student population. Included in Pete's update is a report showing the portion of the student population that qualify as a student at risk based upon their circumstances matching the categories which define an at-risk student qualifications. Several of the students qualify for an at-risk status from more than one criteria.

Mr. Bartkowiak updated the Board on the process of developing a Recovery School. He mentioned that many adults who are struggling with addiction have been struggling as teenagers, yet very little of the resources to help with individuals who are addicted or in recovery are available for children. Most of the resources are limited to adults. The concept of starting a recovery school for the high school aged population is in effort to address addiction at an earlier stage of life. In theory, like the treatment of many diseases, early intervention is an important part of overcoming the disease and/or in support of disease management. On November 14th, Townsend hosted a Town Hall meeting to discuss the concepts of a Recovery School. There were forty-five people in attendance. Representatives of a panel exploring the development of the Recovery School spoke and there was an open and frank Question and Answer session. Those in attendance included Judge Robert Delamatre, Erie County Juvenile Court, Sheriff Paul Sigsworth, representatives of Erie-Ottawa County Mental Health and Recovery Board, the Erie County Health Department, Erie County Department of Jobs and Family Services, area clergy, Townsend staff members and members of the community.

Mr. Lippert, Mr. Miller, Mr. Mock and Mr. Hammond attended the Ohio School Board Association Capital Conference held November 14th through the 16th. Mr. Mock mentioned that he attended a session called "the Monster Charter Schools." He also stated that the conference provides a great networking opportunity to discuss issues with other districts and draw a great deal of insight from colleagues. Mr. Hammond mentioned that one of his favorite session occurs on the final day. Howard Fleeter from the Tax Policy Institute provides updates on school funding. He updated the audience on the next budget bill, the results from the previous school foundation formulas, potential changes in the way Community Schools may be funded and possible changes in the method for determining Agricultural real estate property taxation. Mr. Lippert spoke about the discussions on Charter Schools and also a session on the challenges of school transportation. Mr. Miller spoke about the networking opportunity and that he was grateful to have the opportunity to attend. He stated that the conference provides stimulation for developing strategies with the emphasis on improving student learning.

Public Participation:

Brian Brace from Bay View stated that he represents a group of concerned parents who want to know why school buses are no longer driving through the village to pick up and drop off students. Currently, there are a few specific bus stops in the village. Mr. Mock explained that we are complying with the request of the Village Council and Mayor to stay off the side streets until this spring when another layer of asphalt is applied to the streets. Village is in the midst of a sanitary sewer project which includes road improvements. Mr. Mock stated that he will meet with the Mayor to determine if anything has changed. He reminded the Board and Mr. Brace that the side streets belong to the Village and we will be required to follow their instruction on the school transportation process. When asked why garbage trucks were allowed on the streets, Mr. Mock mentioned that there are three buses that transport students at least twice per school day and the wear and tear on the road may lead to more funding for the Village to raise to repair the roads that have been already been improved this fall.

Darren Draper mentioned that he would like the district to consider having a nurse available at the Middle School/High School more than once a week. Mr. Mock and Mr. Smith will discuss this and report back to the Board.

Introduction of Additional Items to the Agenda:

Mr. Mock requested to amend in his report under Classified Staff Personnel Action to additional Athletic Event Workers under item number 4.

Treasurer's Report:

Motion by Mr. Miller, seconded by Mr. Schoenegge, to adopt Board Resolution 16-17-18, to renew a Shared Services agreement with Huron City Schools to provide access to the District's pool and to provide a diving coach for the purpose of facilitating Huron's diving program; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to adopt Board Resolution number 16-17-19, authorizing the procurement of a school bus; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve Board Resolution number 16-17-20, approved the expenditure of items that exceed $3,000 which have met the "then and now" statutory requirements; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Superintendent's Report:

New Business:

Mr. Mock led a discussion on the development and implementation of Volunteer and Transportation Handbooks. He has been working with Administration and reviewed a template and recommended practices for School Board's to adopt Volunteer and Transportation Handbooks. He distributed the proposed handbooks for first reading. If the Board was interested in making changes, they were instructed to notify Mr. Mock. The Handbooks will be presented for adoption at future meeting.

Mr. Mock discussed Board Policies. He recently met with a representative of NEOLA, the company who helps prepare the policies that are currently in place. In reviewing the policies he discovered that there were three policies that were tabled in June that he is recommending the Board to implement. The policies are #1662 – Administration Anti-Harassment, #3362 – Professional Anti-Harassment, and #4362 – Classified Staff Anti-Harassment. The policies were presented for first reading. Mr. Mock instructed the Board to inform him if there would be any modifications or clarifications on the proposed changes.

Mr. Mock presented to the Board a document called "20 Steps to District Fiscal Health Strategy." Mr. Mock went over the steps and informed the Board that he has used this document in his previous districts.

Mr. Mock updated the Board with a document called "First 90 Days Update." Mr. Mock went over what he has observed in first 90 days on the job as Margaretta's Superintendent. He discussed areas of concentration moving forward throughout this school year. He will keep the Board updated on his progress.

Mr. Mock shared with the Board a document summarizing the effects of the new Federal Law called Every Student Succeeds Act (ESSA). This action of Congress replaced the long standing No Child Left Behind Act that was approved in 2001.

Personnel Actions:

Certified Staff:

Motion by Mr. Schoenegge, seconded by Mr. Miller, to approve the Supplemental Contracts for the following:

Lauren Drossman (Martin) – Varsity Assistant/Dive Coach with one additional team (Huron),
Sarah Roan – Varsity Assistant/Dive Coach,
Samuel Collier – Junior High Wrestling Coach,
Ashley Williams – After School Elementary Tutor, and
Elise Boles – After School Elementary Tutor;

Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Classified Staff:

Motion by Mr. Miller, seconded by Mr. Warner, to approve the employment of Denise Knipp, Special Education Aide; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, to approve the employment of the following substitutes:

Debra Miller - Lunchroom, and
Ernestine Hansen – Lunchroom;

Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge to approve the following Supplemental Contracts:

Anna Taylor – Assistant Junior High Swim Coach,
Kaycee Hallett – Junior High Head Swim Coach,
Craig Galindo – Freshmen Boys Basketball Coach, and
Sydney Ebersole – After School Elementary Special Education Aide Substitute;

Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Sutorius, seconded by Mr. Warner, to approve Joe Groscot and Brian Stimmel as Volunteers for the Swim Team; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Warner, to approve the following Athletic Event Workers:

Emily Blevins Austin Dillary Allen Dillary
Autumn Edwards Keith Bonnigson James Johnson
Dylan Morris James Fisher Nathan Miller
Kaylin Griffin Hayden Plumley Brianna Sutorius

Roll Call: Mr. Sutorius: abstain, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Old Business:

There was no business pending before the Board.

Informational Items/Correspondences:

Mr. Mock suggested that the Board consider a Work Session after the holidays to address facilities and strategic goals into the future.

Motion by Mr. Miller, seconded by Mr. Warner, to enter into executive session to discuss the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

The Board entered executive session at 8:16 p.m.

Motion by Mr. Schoenegge, seconded by Mr. Miller, to return to open session; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

The Board entered open session at 9:24 p.m.

Motion by Mr. Warner, seconded by Mr. Miller to adjourn the meeting having no further business to come before the board; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye; Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Meeting adjourned at 9:24 P.M.

Respectfully Submitted

______________________
Jude T. Hammond
Treasurer

__________________________
Elmer Lippert
Board President

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