- Category: Board Minutes
MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF SEPTEMBER 25, 2012.
The Margaretta Board of Education met in regular session at 7:00 p.m. on Tuesday September 25, 2012 at the Administrative Offices to hold its regular meeting.
Mrs. McMahon called the meeting to order with roll call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.
Motion by Mr. Bodey, seconded by Mr. Rankin, to approve the minutes from the August 20, 2012 Regular Meeting and the September 6, 2012 Work Session; Roll call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.
The Financial Report and Schedule of Bills
Mr. Hammond mentioned that the schedule of bills, Financial Report, Budget-to-Actual Reports and Energy Cost reports were included in the agenda. The reports reflect the first two months of the fiscal year and appear to be in line with financial expectations.
Board and Staff Reports:
Mr. Kurt reported on the status of Race to the Top and the Ohio Improvement Process. Mr. Kurt introduced Pete Bartkoviak from Townsend Community School and he stated that the district has 305 active students enrolled, eighteen (18) Margaretta students; that over 1,000 exams were completed over the summer; the district has six teachers and is in the process of hiring an additional teacher; Mr. Rankin questioned Mr. Bartkoviak about the age limitations and Mr. Bartkoviak answered that the school is limited to High School students up to age 23 for students on an IEP.
There was no public participation at this time.
Introduction of Additional Items to the Agenda:
Mr. Kurt requested that the James Hultgren be added to Classified Staff Personnel Actions as a volunteer at the Elementary. Mr. Hammond requested that the Board accept the amended budget document to Board Resolution number 12-13-14 and to add Resolution 12-13-17 to approve the district's five-year forecast.
Motion by Mr. Bodey, seconded by Mr. Lippert, to adopt Board Resolution number 12-13-13, to approve expenditures that exceed $3,000 that have met the "then and now' statutory requirements; Roll Call: Mr. Bodey: aye; Mr. Rankin: Aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.
Mr. Hammond presented a resolution to adopt the Official Budget for the 2012-2013 Fiscal Year. By statute, the Official Budget must be approved by the Board within the first 90 days of the Fiscal Year. We have been operating on a Temporary Budget since July 1st. The Budget presented to the Board totals $14,644,624 for all funds, of which the General Operating Fund is $12,838,545. The overall budget reflects an increase of 1.33%, however, the General Fund has increased by 5.13%, which is a reflection of the fact that Federal Stimulus monies are no longer available to the district.
Motion by Mrs. Kelble, seconded by Mr. Bodey, to adopt Board Resolution number 12-13-14, adopting the Official Budget for Fiscal Year 2012-2013; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.
Mr. Hammond stated that the Food Services Director has approached him to say that she is having a difficult time finding substitutes for the cafeteria. She suggested that we raise the hourly rate of pay for Substitutes in the cafeteria from $8.00 per hour to $10.00. She believes that a contributing factor is that by the time the substitute pays for a background check that they would have to work three times to breakeven. Mr. Hammond concurred with the recommendation since minimum wage will be increasing to $7.85 per hour on January 1, 2013 that perhaps we should raise the rate for the cafeteria and for substitute custodians who often will do both when available.
Motion by Mr. Bodey, seconded by Mrs. McMahon to approve raising the rate of pay for substitute cafeteria workers and substitute custodians to $10.00 per hour; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.
Mr. Hammond explained that the Shared Treasurer's agreement with Edison Local Schools will be expiring on October 9, 2012. On September 19, the Edison Board of Education resolved to extend the agreement an additional ninety (90) days contingent upon the Margaretta Board of Education's approval. Edison Local is on the ballot November 6, 2012 and would like to see where they stand financial after the results are determined in moving forward on a new treasurer. The extension would terminate the agreement on January 8, 2013.
Motion by Mr. Bodey, seconded by Mr. Rankin, to extend the Shared Treasurer's agreement an additional ninety days through January 8, 2013; Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.
Mr. Hammond then presented the Districts Five-year Forecast for Fiscal years 2013 through 2014 and we could easily overcome the shortfall of $4,151 by the end of Fiscal Year 2015. The district's financial position has improved with the additional revenue coming from the Townsend Community School contracts. There remains a great amount of financial uncertainty coming from various factors. At this point in time we know that the State will be passing a new two-year budget effective July 1, 2013, and that part of that budget bill will be a new funding model for primary education, however, there are no early indications of how the new funding model will impact the financial position of the district. Mr. Hammond has anticipated that State funding will continue to decline throughout the five years. Another factor that will have a significant impact to the financial position of the district is the wages and fringe benefits expense. The two collective bargaining agreements will expire at the end of fiscal year 2013.
Motion by Mr. Bodey, seconded by Mr. Lippert to adopt Board Resolution number 12-13-17, adopting a Five-year Forecast for Fiscal Years 2013 through 2017; Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.
Mr. Kurt explained to the Board as part of the statutory changes resulting from the 3rd grade guarantee, the district will need to amend a few Board policies addressing intervention, entrance and advancement of students. Mr. Kurt told the Board that inside the agenda is the recommend policy changes that the Board needs to enact in order to comply with the new law.
Motion by Mr. Rankin, seconded by Mrs. Kelble, to adopt Board Resolution 12-13-15 to amend Board Policies #2623 Student Assessment and Academic Intervention Services, #5112 Entrance Requirements, and #5410 Promotion, Academic Acceleration, Placement, and Retention; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.
Motion by Mr. Bodey, seconded by Mrs. McMahon, to adopt Board Resolution number 12-13-16, approving out-of-state travel for the FFA to attend the National FFA Convention in Indianapolis, Indiana on October 24 through October 27, 2012; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.
Mr. Kurt read a letter received from the Ohio Department of Education regarding the Board's option to participate in the Ohio School Facility project. Mr. Kurt recommends that the Board defer their decision for a year to evaluate the position of the district.
Motion by Mrs. McMahon, seconded by Mr. Lippert, to defer the decision on a Ohio School Facility project for another year; Roll Call: Mr. Lippert: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.
Motion by Mrs. McMahon, seconded by Mr. Rankin, to approve the following volunteers:
Steve Keller Sr. – Varsity Boys Basketball,
Gary Lyons – Assistant Jr. High Football,
Shellie Cramer - FFA,
Tom Munk - FFA,
Jodi Munk - FFA,
Dan Miller – FFA,
Clayton Keegan – FFA,
Mike Jarrett – FFA,
Janet Jarrett – FFA,
Jeff Meyer – FFA,
Theresa Meyer – FFA,
Missy Hacker – FFA,
Charles Stanley – FFA,
Mark Stacy – FFA,
Mary Stacy – FFA,
Tim Niemeyer – FFA,
Frances Kremer – FFA, and
James Hultgran – Elementary Building;
Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.
Motion by Mr. Rankin, seconded by Mr. Stark, to accept the resignation for the purpose of retirement from Doug Schoewe as Buildings and Grounds Supervisor effective December 30, 2012; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.
Motion by Mr. Rankin, seconded by Mr. Lippert, to approve the employment of Jacqueline Henline as a Special Education Aide and Robert Staley as a substitute custodian; Roll Call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Bodey: aye, Mr. Rankin: aye, and Mrs. McMahon: aye.
Motion by Mr. Bodey, seconded by Mrs. Kelble, to enter into Supplemental contracts with the following:
Vicki Meyers – Freshman Class Advisor,
Sarah Roan – Senior Class Advisor and Yearbook Advisor, and
Marnie Szymanski – Junior Class Advisor;
Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mr. Kelble: aye; Mrs. McMahon: aye.
Mrs. McMahon stated that she was pleased with the Board taking the time to meet in the Work Session. She stated that the Board will continue to work on improving the district by establishing a road map for success. She commented that during the previous work session there was a discussion on school uniforms and she did meet with the High School administration and their current recommendation is that uniforms are not needed at this time. The staff recommends working within the current dress codes. Mrs. McMahon encouraged the other Board members to contact the staff if they had questions or concerns.
Mr. Kurt informed the Board that he and several administrators will be attending trainings on the Ohio Principal and Teacher Evaluation Systems. Mr. Hammond reminded Mr. Rankin and Mr. Lippert that their delegate information for the upcoming Ohio School Boards Association Capital Conference was available for them. Kim Miller, SADD Advisor mentioned that the SADD students were looking for opportunities to help seniors in our community with household chores. It was recommended that she contact Serving our Seniors, Jean Smith from Care and Share and the local churches for contacts and information.
Motion by Mr. Bodey, seconded by Mr. Rankin to adjourn the meeting having no further business to come before the board; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.
Meeting adjourned at 7:51 P.M.
Joann McMahon, Board President
Jude T. Hammond
School Board Members
Mr. Elmer Lippert, President
Mr. Kent Miller
Mr. Paul Schoenegge, Vice President
Mr. Brian Sutorius
Mr. Andrew Warner
Mr. Denny Mock, Superintendent
Mr. Jude Hammond, Treasurer
Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003