2016-03-16 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF MARCH 16, 2016.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Wednesday March 16, 2016 at Margaretta Elementary.

Mr. Lippert called the meeting to order with roll call;

Mr. Miller: present
Mr. Schoenegge: present
Mr. Sutorius: present
Mr. Warner: present
Mr. Lippert: present.

Motion by Mr. Sutorius, seconded by Mr. Miller, to approve the minutes from February 15, 2016 Regular Meeting and the February 23, February 24, and February 29, 2016 Special Board Meetings; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond told the Board that the Property Tax revenue is down from the same period last fiscal year. However, the District's overall revenue is up over $200,000 from the same period last fiscal year. In March we will return the advance to the Building Fund in the amount of $750,000. Once that occurs and the final settlement of property taxes has occurred, we will have a better handle on our financial position for the current fiscal year.

Student Success in Action:

Mr. Schroer told the Board that the reason he wanted to meet at the Elementary is that he wanted the Board and those in attendance to see the Science Fair projects displayed around the cafeteria. Mr. Schroer introduced Mrs. Opelt, Elementary Principal who spoke about the 5th Grade Science Fair. She introduced Melissa Kuns, Gifted Program Coordinator and Kathy Day, 5th Grade Science Teacher. Mrs. Kuns and Mrs. Day introduced Zeke French, Katie Alkire, and Kylie Leibacher who spoke about each of their projects. Those in attendance were encouraged to walk around the room and view the projects. There were three 5th Grade students who made brief presentations at their individual projects. At the conclusion of the presentation, Mr. Schroer thanked the students, Mrs. Day, Mrs, Kuns and Mrs. Opelt on the presentations. Mrs. Opelt thanked Mr. Lippert and Mr. Schoenegge for volunteering to be judges at this year's Science Fair. Mr. Schroer then addressed the students and explained to them that they will have the opportunity to sign books to be placed in the Elementary library to honor their efforts during the presentations.

Board and Staff Reports:

Mr. Bartkowiak, Superintendent of Townsend Community School, distributed his monthly report to the Board. He stated that their District currently has over 850 active students. Mr. Bartkowiak updated the Board on the progress of the construction of the new learning center expansion project. The project is expected to be completed by the end of March. Mr. Bartkowiak stated that his staff, Townsend's attorneys, Mr. Schroer, Carrie Keller and Mr. Hammond have been busy getting documentation compiled for the Sponsor review. He stated that thanks to the collaboration amongst Townsend and Margaretta that we are in a position to have everything filed on time with the short deadline notice received from the Department of Education.

Public Participation:

There was no public participation.

Introduction of Additional Items to the Agenda:

Mr. Schroer requested to have item number 1 in his report, the 2016-17 School Calendar, removed from discussion; to remove item number one under Personnel Action, Classified staff which would be to hire Thomas Barnes as a Custodian and Roger Stark as Junior High Boys Assistant Track Coach, and to add under Certified Staff item 2, Steve Gravenhorst as Junior High Boys Assistant Track Coach. Mr. Schroer also requested that we add the opportunity to enter executive session to discuss the employment of a public employee.

Treasurer's Report:

Motion by Mr. Miller, seconded by Mr. Schoenegge to adopt Board Resolution Number 15-16-53, to approve expenditures in excess of $3,000 that have met the "then and now" statutory requirements; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius to adopt Board Resolution Number 15-16-54, to accept the amounts and rates as determined by the Erie County Budget Commission for the purpose of property tax collections in calendar year 2017; Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Motion by Mr. Schoenegge, seconded by Mr. Warner to adopt Board Resolution number 15-16-55 to authorize the Treasurer to make budget modifications and supplemental appropriations for the current fiscal year; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Warner, to adopt Board Resolution number 15-16-56 to authorize the Treasurer to make an Inter-fund Advance to return the Funds Advanced to the Building Fund from the General Fund; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller, Mr. Lippert: aye.

Superintendent's Report:

New Business:

Mr. Schroer told the Board that he had a discussion with the administrators of the District and that they would like to move up the Open Enrollment month from May to April for the 2016-17 School Year. The additional time will help with the planning of classroom size and additional time for preparation for the upcoming school year. Mr. Schroer stated that the Board's Policy does not specify a particular month but he wanted to inform the Board of the proposal and to obtain feedback from the Board. There were no objections to moving the Open Enrollment process ahead to April.

Personnel Actions:

Classified Staff:

Motion by Mr. Warner, seconded by Mr. Schoenegge, to approve Carrie Lewis, Mail Courier and Tammy Carroll, Custodian, as Substitutes; Roll call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Miller, to approve the following as Volunteers:

Jason Caponi, Girls Softball,
Denny Bailey, Varsity Girls Track and Girls Softball, and
Austin Spicer, Boys Baseball

Roll call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Lippert: aye.

Certified Staff:

Motion by Mr. Sutorius, seconded by Mr. Schoenegee, to approve employment contracts for Tela Yetter, Speech/Language Pathologist for the 2016-17 School Year, and Mandy Hilditch, as a Special Education Aide for the remainder of the 2015-16 School Year; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Motion by Mr. Warner, seconded by Mr. Sutorius, to approve the following supplemental contracts:

Michael Simonton – 6th Grade Mohican Trip Advisor (shared) for the 2015-16 school year,
Lauren Drossman Martin – Dance Team Advisor for the 2016-17 school year,
Keven Wise – Junior High Boys Track Coach for the 2015-16 school year,
Sarah Roan – Junior High Girls Track Coach for the 2015-16 school year,
Erika Crone – Junior High Girls Track Assistant Coach for the 2015-16 school year, and
Steven Gravenhorst – Junior High Boys Track Assistant Coach for the 2015-16 school year;

Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Schoenegge, seconded by Mr. Sutorius to approve Angie Tucker, Girls Track, and Jean Smith, Speech and Language Pathology/Audiology; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Lippert: aye.

Old Business:

There was no pending business before the Board.

Informational Items:

Mr. Schroer reminded the Board that on Saturday March 19, 2016 the High School will be having a Parent Summit. Mr. Schroer shared with the Board the activities and programs scheduled for the Parent Summit and encouraged the Board to attend the event. Mr. Schroer shared with the Board two correspondences, one from Joe and Carolyn Cheek thanking the Board and staff for the support they received over the years that they have been involved with the school; and a thank you note from Phillip Chester, applicant for the Treasurer position. Mr. Schroer then distributed a packet prepared by EHOVE to inform the Board of the programs they offer for our students and residents of the District.

Motion by Mr. Warner, seconded by Mr. Miller, to enter executive session to discuss the employment of a public employee; Roll Call: Mr. Sutorius: aye, Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

The Board entered executive session at 7:35 p.m.

Motion by Mr. Miller, seconded by Mr. Sutorius, to exit executive session and return to open public meeting; Roll Call: Mr. Warner: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius, Mr. Lippert: aye.

The Board returned to open public meeting at 8:43 p.m.

Motion by Mr. Schoenegge, seconded by Mr. Miller, to adjourn the meeting having no further business to come before the Board; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye, Mr. Lippert: aye.

Meeting adjourned at 8:45 P.M.

Respectfully Submitted

_________________________
Elmer Lippert,
Board President

_________________________
Jude T. Hammond,
Treasurer

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