2015-11-16 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF NOVEMBER 16, 2015.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday November 16, 2015 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mrs. Kelble: present
Mrs. McMahon: present
Mr. Miller: present
Mr. Schoenegge: present
Mr. Lippert: present.

Motion by Mrs. McMahon, seconded by Mr. Schoenegge, to approve the minutes from the October 19, 2015 Regular Board Meeting and the October 30, 2015 Special Board Meeting; Roll call: Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that the General Fund revenues exceeded expenditures by $810,479 after the first four months of the fiscal year. Last year during the same period, the General Fund revenues exceeded expenditures by $497,511. The difference can be attributed to the District receiving the Tangible Personal Property Tax Loss Reimbursement in August as opposed to last fiscal year when we received those funds in November. The amount of the reimbursement received in August was $550,483. The statements led to a discussion on the future of the reimbursement of Tangible Personal Property Tax Loss. Recently the State legislature approved Senate Bill 278 which extended the reimbursement for the District and reduced the amount to be phased out starting in Fiscal Year 2017.

Student Success in Action

Mr. Schroer introduced Christine Opelt, Elmentary Principal who discussed the Veteran's Day Program. She introduced Jeanine Adams, Elementary Music Teacher, who showed a video tribute to area veteran's and spoke about the program performed in the Elementary gymnasium on November 11th. This annual program is one the most well attended programs offered at the Elementary. Second graders Brett Miller, Cooper Schoewe and Hannah Edinboro spoke about the Veteran's program and what Veteran's Day means to them.

Rod Smith, High School Principal, introduced the next presentation from the Margaretta FFA members. The presentation was about their recent trip to the FFA National Convention. Several students received recognition including Christy Miller, who received an American FFA Degree, and Tommy Anderson who was a finalist in the Job Interview contest. Ambria Didion and Julia Orshoski also made a presentation on the trip and what it meant to them to have the opportunity to attend.

All in attendance appreciated the programs and were very pleased with the actions of the students. Mr. Schroer had each of the students sign books to be placed in the school libraries honoring their presentation and accomplishments.

Board and Staff Reports:

Pete Bartkowiak presented to the Board the monthly update from Townsend Community School showing student enrollment. Townsend is approaching 800 active students for this school year. Mr. Bartkowiak discussed his recent discussions with Firelands College and Bowling Green State University who want Townsend to reach out to home schooled students and parents to discuss the College Credit Plus program that would be available to them if they enrolled in Townsend Community School. Mr. Bartkowiak also discussed the status of the new addition to the Learning Center. He stated that the contractor anticipates the addition to be completed by the end of February at the latest. The addition will add teacher office space, general learning area and two science labs to be shared with Margaretta students.

Mr. Lippert, Mrs. McMahon, Mr. Schroer and Mr. Hammond spoke about the learning opportunities that occurred at the Ohio School Board Association Capital Conference held November 9th through the 11th. In general, all the attendees spoke about the transformation of education into "blended learning" models, the role of post-secondary education and early childhood initiatives. All of these factors will drive students to make career and/or college readiness at an earlier age. It was concluded that our partnership with Townsend Community School will put our District ahead of the curve toward the focus coming from Columbus.

Public Participation:

The newly elected Board members, Andy Warner and Brian Sutorious were in attendance and were congratulated on their success on election day. Each of the newly Board members expressed their eagerness to get involved.

Introduction of Additional Items to the Agenda:

Mr. Schroer requested to add under his report, Classified staff personnel action to add Larry Bales under item number 1, to employ him as a bus driver. Mr. Hammond requested to amend resolution number 15-16-22, and to add resolution numbers 15-16-24, 15-16-25, and 15-16-26; and to request that the Board enter executive session to discuss a personnel matter.

Treasurer's Report:

Mr. Hammond led a lengthy discussion on assisting Townsend Community School on financing the new addition to their Learning Center. Mr. Hammond explained that when Townsend originally looked into expanding the building last spring, it was anticipated that, although the funds would be tight, they would not need any financing to complete the project. However, the original building plan expanded to maximize the space, which added $500,000 to the anticipated cost from $1.2 million to $1.7 million. The Ohio Department of Education has not finalized, and won't have final numbers until February 2016, the fiscal year 2015 funding for community schools across the state, including Townsend. Townsend anticipates that they should have had more revenue from that process which they currently do not have. Also, the funding for this year has been under what they anticipated last spring. Townsend is also involved in a new initiative designed to target adults who did not graduate high school. This program is a reimbursement program and the initial cost to hire staff to teach/tutor the adult students would be incurred ahead of the funding. All these factors were taken into consideration and Townsend explored at various options, it was determined that one option was to have Townsend finance the expansion project, however, if Townsend were unable to pay back the financing, the lender would take ownership of the building on Margaretta school property being leased to the lender; a second option considered Margaretta to borrow funds to finance the project and enter into a lease-purchase relationship with Townsend to pay back Margaretta, if Townsend fails to complete the lease to purchase, Margaretta would own the building; the third option would be to suspend the project and wait until next summer to finish the project when Townsend would have the capital to pay for the project. What is being presented to the Board is the second option and in Mr. Hammond's opinion, the best option for the District. In order to facilitate this process, several actions by the Board would need to take place which has led to the modifications and additions to the agenda.

The discussion by Board members, members of the community, Mr. Hammond, Mr. Bartkowiak and Mr. Schroer included concerns about the method of instruction, and the risk for Margaretta to borrow the funds when "we were told" that no funds from Margaretta were to be used for this building. It was explained that Townsend would pay back all the money it would take, including the financing charges, and legal fees and in Townsend Community School's most recent five year forecast, they anticipate having a $4 million carry-over in their General Fund after paying for the entire building project. If everything goes as planned, this building will be occupied by Townsend Community School and shared with Margaretta School students for many years. Townsend will pay back the entire cost of the building project to Margaretta.

Motion by Mrs. McMahon, seconded by Mr. Schoenegge, to approve Board Resolution number 15-16-22, approved the expenditure of items that exceed $3,000 which have met the "then and now" statutory requirements; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: nay, Mrs. McMahon: aye, Mr. Lippert: aye.

Motion by Mrs. McMahon, seconded by Mr. Miller, to adopt Board Resolution number 15-16-23, authorizing the procurement of a school bus; Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge, to adopt Board Resolution number 15-16-24, to authorize the Treasurer to make an Inter-Fund Advance from the General Fund into a Building Fund; Roll Call: Mrs. Kelble: nay, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mrs. McMahon, seconded by Mr. Miller, to adopt Board Resolution number 15-16-25, to authorize the Treasurer to make budget modifications and supplemental appropriations for the current fiscal year; Roll Call: Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye.

Mr. Hammond informed the Board that recently he has become aware that Huron City Schools is in need of pool space and a diving coach for their High School/Middle School divers. He stated that in order to protect the Board and District from liability issues resulting from possible injuries or accidents that an agreement be made by both Margaretta and Huron to define the roles and responsibilities of each party. Mr. Hammond then introduced Board Resolution 15-16-26 for consideration.

Motion by Mr. Miller, seconded by Mrs. Kelble, to adopt Board Resolution 15-16-26, entering into an inter-agency agreement with Huron City Schools to provide access to the District's pool for purpose of facilitating Huron's diving program; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Lippert: aye.

Superintendent's Report:

New Business:

Personnel Actions:

Classified Staff:

Motion by Mrs. McMahon, seconded by Mrs. Kelble, to approve the employment of Misty Hermes, Assistant Cook, Kimberly Storch, Assistant Cook, and Larry Bales, Bus Driver; Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge, to approve the employment of the following substitutes:

Natasha McCowan - Lunchroom, and
Shantelle Brant – Lunchroom and Bus Aide;

Roll call: Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge to amend the employment contract with Deanna Faber, EMIS Coordinator, to allow for the election of medical insurance and to participate in the waiver provision; Roll call: Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mrs. Kelble, to approve Brian Stimmel as a Track & Field Volunteer; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Lippert: aye.

Old Business:

There was no business pending before the Board.

Informational Items/Correspondences:

Mr. Schroer congratulated the Board and thanked the Levy Committee and the voters in the district who supported our campaign. The renewal levy was approved by each of the voting precincts across the District.

Motion by Mr. Miller, seconded by Mrs. McMahon, to enter into executive session to discuss the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees; Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Lippert: aye.

The Board entered executive session at 8:54 p.m.

Motion by Mr. Schoenegge, seconded by Mr. Miller, to return to open session; Roll Call: Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

The Board entered open session at 9:33 p.m.

Motion by Mrs. Kelble, seconded by Mr. Miller to adjourn the meeting having no further business to come before the board; Roll call: Mrs. McMahon: aye; Mr. Miller: aye; Mr. Schoenegge: aye; Mrs. Kelble: aye; Mr. Lippert: aye.

Meeting adjourned at 9:34 P.M.

Respectfully Submitted

______________________
Jude T. Hammond
Treasurer

__________________________
Elmer Lippert
Board President

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