2013-06-01 Board Minutes (Special)

MINUTES OF THE MARGARETTA BOARD OF EDUCATION SPECIAL MEETING OF JUNE 1, 2013.

The Margaretta Board of Education met in special session at 9:00 A.M. on Saturday June 1, 2013 at the Administrative Offices.

Mrs. McMahon called the meeting to order with roll call:

Mr. Lippert: present,
Mr. Bodey: present,
Mr. Rankin: present,
Mrs. Kelble: present,
Mrs. McMahon: present.

Treasurer's Report

Motion by Mr. Bodey, seconded by Mr. Rankin to adopt Board Resolution number 12-13-68 amending Board Policy #6320 to increase the minimum amount necessary to competitively bid the purchase of goods and services from $25,000 to $50,000; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Superintendent's Report

Motion by Mr. Lippert, seconded by Mr. Bodey, to approve an Honorary Diploma to be awarded to Robert Lee Brandel; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Mr. Kurt mentioned that North Point Educational Services Center has for many years provided school districts a low cost printing option for forms, certificates, manuals and handbooks. Recently, North Point announced that they are no longer going to provide this service to schools effective July 1, 2013. Mr. Kurt and Mr. Hammond have met with employees who perform the work, discussed the options of taking on the printing services for schools and other county entities impacted by the decision to forgo the printing services, discussed possible educational opportunities for students to receive dual credit with Terra State Community College, and spoke with vendors on the concept of providing equipment and supplies for this venture. After a lengthy discussion on the feasibility to move forward it was decided that the District would not take on this project.

Mr. Kurt told the Board that currently Margaretta host a Preschool unit at the Elementary building that is supported by North Point Educational Services Center. Margaretta pays North Point $5,000 per student enrolled in the Preschool unit in order to provide the educational and special needs services to students. Effective next school year, the State funding model will change from unit funding to pupil funding. The changes being proposed in the State's Budget bill will compel North Point to increase the amount of money they will charge next school year from $5,000 per student to $12,600 student provided North Point continues to provide the entire educational and support services. We believe that it would be economically better for us to hire our own staff, and contract with North Point for Supervision and therapeutic support. We also have been speaking with Perkins to add another Preschool classroom at the Elementary and share services.

Mr. Kurt and Mr. Hammond spoke about the upgrade of electrical services to the High School. Currently, the High School has two transformers near the crawl space under the High School two-story wing. It is believed that these transformers were installed in 1953 when the wing has built. It has been discussed by First Energy for the District to replace the transformers a few years ago. We met with First Energy and Fresch Electric to give us an estimate to replace the transformers and switches to expand the electrical service. Currently, we are at 85% of capacity and as we look to make improvements to the High School and Middle School we will probably not have the capacity in our electric service to meet our future needs. In addition, we have met with Townsend Community School about addressing their facility needs moving forward resulting from their growing student population and expanding technology needs.

Mr. Kurt and Mr. Hammond presented to the Board a quote by Fresch Electric to install new switches, install a new mechanical room and make all necessary connections within the High School once First Energy installed the new transformer. The cost was estimated to be $38,000. Mrs. Kelble preferred that we would not use Fresch since her brother is a supervisor for Fresch Electric and she believes it would be conflict of interest for her to support the proposal. Mr. Rankin also expressed a desire to go out to bid to determine if we could find a more qualified electric company to perform the work. Mr. Hammond stated that Fresch Electric has done most of the electric work in the High School for a number of years and has a great deal of institutional knowledge that it would be difficult to acquire in the marketplace from other electric companies. Mr. Hammond suggested that if we go out to bid for this service that we contract with an electrical engineer to create specifications, be able to address questions or concerns from the various vendors, assess the quality of the proposal and make a recommendation to the Board on which proposal would be best for the project. He cautioned that in order to accomplish these steps it probably could not be done this summer. The lead time on some of the materials is six weeks from order to delivery and we would also need to coordinate a timeframe with First Energy to install the transformers. It was determined that the facilities committee would meet on June 7th and they would make a recommendation back to the Board at the June meeting.

Motion by Mr. Bodey, seconded by Mr. Rankin to adjourn the meeting having no further business to discuss at the meeting; Roll call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

The meeting adjourned at 9:37 A.M.

Respectfully submitted

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Joann McMahon, Board President

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Jude T. Hammond
Treasurer

 

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