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2013-06-24 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF JUNE 24, 2013.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday June 24, 2013 at the Administrative Offices.

Mrs. McMahon called the meeting to order with roll call:

Mr. Lippert: present,
Mr. Bodey: present,
Mr. Rankin: present,
Mrs. Kelble: present,
Mrs. McMahon: present.

Motion by Mr. Bodey, second by Mr. Rankin to approve the minutes from the May 20, 2013 Regular Meeting and the June 1, 2013 Special Meeting as presented; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; and Mrs. McMahon: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that through the month of May the financial position of the district is better than anticipated for this fiscal year. The General Fund should have a carry-over fund balance in excess of $1.5 million. If this holds true, the carry-over funds would exceed estimates used in our forecast. The only concern that Mr. Hammond cited was in the Food Services Fund. Many schools have experienced an increase in costs of food commodities in order to meet the new federal food and nutrition standards. We are no exception to this and as a result we will need to transfer $10,000 of General Fund dollars into the Food Services Fund this fiscal year.

Board and Staff Reports:

Mr. Kurt updated the Board on the progress being made resulting from the District's participation in Race to the Top federal grant program. Mr. Kurt reported that Townsend Community School has 409 active students. Townsend Community held there second annual graduation ceremony on Tuesday June 4, 2013 at the Sandusky State theatre. There were seventy-eight (78) students who graduated from Townsend in the 2012-13 school year. The Townsend Community School Board is meeting on Monday July 7, 2013 for their organizational and regular board meeting for July.

Mr. Kurt presented to the Board the 2012-2013 School Year Discipline Reports. Mr. Kurt was pleased with how the district has handled matters involving student discipline. Mr. Kurt then presented the Board with the 2013-13 Drug Testing report. Of the 131 tests administered during the school year, there was only one positive test where drugs and/or alcohol was present on the test results. The Board has been supportive of the drug testing program as a way to deter students from using alcohol or drugs.

Mrs. McMahon mentioned that she was preparing to begin the process of evaluating the School Treasurer and noticed in the Board's policy that the Superintendent performs the evaluation of the Treasurer. Mr. Kurt stated that he was not aware that the Superintendent evaluated the Treasurer, and that the Board has always done the evaluation in the past. After some discussion it was agreed that the policy should be modified to state that the Superintendent will evaluate the Treasurer with collaboration of the Board. Mrs. McMahon recommended using the assessment tool now being used to evaluate the Superintendent to evaluate the Treasurer. It was agreed to have the evaluation finished by the July 25, 2013 work session.
Public Participation:

There was no public participation at this time.

Introduction of Additional Items to the Agenda:

Mr. Hammond stated that he has updated versions of Resolution numbers 12-13-69, 12-13-71, 12-13-72 and 12-13-73 that were distributed to the Board prior to the Board meeting. Mrs. McMahon requested that we add an item under old business to discuss the July 25, 2013 Work Session.

Treasurer's Report:

Motion by Mr. Bodey seconded by Mr. Lippert to adopt Board Resolution Number 12-13-69 to approve expenditures that exceed $3,000 that have met the "then and now" statutory requirements; Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mr. Rankin, seconded by Mrs. Kelble to adopt Board Resolution 12-13-70 to enter into an agreement with Schools of Ohio Risk Sharing Authority (SORSA) to provide Comprehensive Liability Insurance effective July 1, 2013 through June 30, 2014; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mrs. Kelble to adopt Board Resolution number 12-13-71, to authorize the treasurer to make budget modifications and supplemental appropriations for the current fiscal year; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mr. Rankin to adopt Board Resolution 12-13-72 to make Inter-fund transfers for the current fiscal year; Roll call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mr. Kelble: aye; Mr. McMahon: aye.

Motion by Mr. Bodey, seconded by Mrs. Kelble to adopt Board Resolution 12-13-73 to approve Temporary Appropriations for the 2013-2014 Fiscal Year; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mr. Rankin, seconded by Mrs. Kelble to approve an increase in lunch prices by $0.10 as proposed for the 2013-2014 School Year; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Mr. Hammond gave a lengthy report from the Facilities Committee regarding all the projects being done and facilities improvement projects that may need to be addressed including:
• Making improvements in the old bus garage to provide storage space for the gator and other motorized equipment;
• Removing the fuel oil underground storage units at the High School and Elementary facilities;
• Addressing the storm drainage system at the High School;
• Upgrading cameras at the High School;
• Upgrading the power to the High School facility;
• Addressing the landscaping at the facilities;
• Discussion on the most recent roof analysis and the brick and mortar surrounding the Junior High School roof;
• Painting the exterior panels at the High School and the old bus garage building;
• Reviewed recommendations on installing a new ventilation system in the natatorium which will exceed $400,000;
• Looking into repairing the concrete steps in the pool bleachers;
• We have installed new handrails in the gymnasium bleachers, and reviewed the possibility to replace the lighting fixtures and installing a suspended ceiling in the gymnasium;
• We will be installing a suspended ceiling in the hallway between the Main Office and the Library at the High School;
• We will be replacing a small roof on the north side of the Townsend building and are recommending replacing the roof at the Townsend annex building;
• The Townsend building needs to have the parking lots repaved, tuck pointing areas on the north side of the main structure and addressing landscaping around the entrance areas;
• The Board's Facilities Committee has been meeting with a similar functioning committee of Townsend Community School to find solutions to meet the facility needs that best fits both districts;
• The old lobby area at the Elementary needs to be addressed which may include replacing the window panes, electric, heating and the concrete entrance to the building; we have also received quotes to install a limited entry/key system to lock down all entrances to the building, to install cameras throughout the building and on the exterior walls to improve safety and security; we may need to address lighting in the main parking lot.

Mr. Hammond suggested that the Board may want to upgrade the delivery systems of the Board meetings. We could prepare all documentation electronically for the Board members and on our website, install a smart board in the Board Room, and obtain I-Pads or similar technology for Board members to access the information and have available at the meetings. It was decided we will talk about this concept at the Board's next work session.

Superintendent's Report:

New Business:

Motion by Mr. Bodey, seconded by Mrs. Kelble to adopt Board Resolution 12-13-74 to approve the adoption of Board policy #3220.03 Teacher Evaluation System in order to comply with changes in State law; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mr. Rankin to adopt Board Resolution 12-13-75 to approve the adoption of interim end of course exams for American History and American Government in order to comply with changes in state law; Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: abstain; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin, to adopt Board Resolution 12-13-76 to approve an out-of-state trip for the Girls Basketball team to travel to Gannon University in Erie, Pennsylvania to attend a basketball camp from June 28 through June 30, 2013; Roll Call: Mr. Bodey: aye: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mrs. Kelble, seconded by Mr. Lippert, to adopt Board Resolution 11-12-77 to approve a shared services contract with Perkins Local Schools for School Psychologist services in order to assist with the administration of special education programs for the 2013-14 school year; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Personnel Actions:

Classified Staff:

Motion by Mr. Bodey, seconded by Mr. Rankin to employ the following Special Education Aides for the 2013-14 school year:

Julie Guerrero Connie Kromer
Sandra Martin Brad Hoffman
Jackie Henline

Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Motion by Mr. Rankin, seconded by Mr. Lippert to enter into Supplemental employment contracts with the following:

Steve Kinder – 7th Grade Assistant Football Coach,
Brent Graffin – 8th Grade Assistant Football Coach,
Beth Sage – JV Volleyball Coach,
Kari Bernard – 8th Grade Volleyball Coach,
Sara Sage – Varsity Volleyball Coach,
Mark Freeh – Assistant Athletic Director,
Chris Hilton – 8th Grade Football Coach,
Chris Leibacher – 7th Grade Football Coach,
Sherry Bodey – Varsity Cheerleading Advisor,
Beth Ballard – Jr. High Cheerleading Advisor,
Greg Siesel – Assistant Cross Country Coach, and
Ryan Spicer – Varsity Boys Golf Coach;

Roll Call: Mr. Lippert: aye; Mr. Bodey: abstain; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mrs. Kelble, to approve the following list of volunteers:

Mike Sabo – Jr. High Football,
Todd Moore – Jr. High Football,
Darren Draper – Jr. High Football,
Larry Kessler – Jr. High Football, and
Nikki Gysan – Cheerleading;

Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mr. Rankin, seconded by Mr. Lippert, to employ Margaret Young as a Special Education Aide for the 2013-14 school year; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin, to approve the employment of substitutes Renea Dority – custodian, and Kenneth Piotrowski – Bus Driver, pending meeting all state and local requirements; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Certified Staff:

Motion by Mr. Bodey, seconded by Mr. Lippert, to renew the teaching contract for Jason Gearheart – 1 year contract (2013-14 school year); Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mr. Rankin, to approve the employment of Keith Bonnigson as Race to the Top Consultant for a two year period July 1, 2012 through June 30, 2014, limited to 30 days per school year; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mr. Rankin, to enter into Supplemental employment contracts with the following for the 2013-14 school year:

Sarah Roan - Jr. High Cross Country Coach,
Tim Tucker – Girls Varsity Golf Coach effective 8/1/2013,
John Zang – Varsity Cross Country Coach,
Sara Weller – Yearbook Advisor,
Sarah Roan – High School Student Government Advisor,
Marnie Syzmanski – High School Student Government Advisor,
Matt Schwan – 7th Grade Class Advisor,
Angie Tucker – 8th Grade Class Advisor, and
Kathy Day – 7th Grade Volleyball Coach;

Roll call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Old Business:

Mrs. McMahon distributed a summary of committee responsibilities and objectives that she has requested the committee chairs to develop and submit to the Board. She requested that those chairpersons who have yet to respond to please do so by the next Board Meeting. She then reminded the Board of the upcoming Board Work Session to be held on Thursday July 25 beginning at 5:30 p.m. She requested that if there are any topics that the Board would like to discuss, please let her know so that the items can be added to the agenda.

Informational Items:

Mr. Kurt told the Board that he has been in discussion with Karen Streng, former Special Education Supervisor at North Point Educational Services Center, to become an interim Special Education Supervisor for Margaretta during the absence of Mrs. Hall this summer for a period not to exceed forty-five (45) working days. At this time, we are in the process of having her remain as a North Point ESC employee and have the ESC bill us for her service.

Mr. Kurt then notified the Board that the District's preliminary report card information has us meeting 24 out 26 objectives and receiving three A's and one B using the new reporting model.

Motion by Mr. Bodey, seconded by Mr. Rankin, to adjourn the meeting having no further business to come before the Board; Roll call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Meeting adjourned at 8:47 P.M.

Respectfully Submitted

__________________________
Joann McMahon
President of the Board

__________________________
Jude T. Hammond
Treasurer

Agendas/Minutes

School Board Members

Mr. Elmer Lippert, President

Mr. Kent Miller

Mr. Paul Schoenegge, Vice President

Mr. Brian Sutorius

Mr. Andrew Warner

Mr. Denny Mock, Superintendent

Mr. Jude Hammond, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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