2015-05-18 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF MAY 18, 2015.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday May 18, 2015 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mrs. Kelble: present,
Mrs. McMahon: present,
Mr. Miller: present,
Mr. Schoenegge: present,
Mr. Lippert: present.

Motion by Mrs. McMahon, seconded by Mr. Schoenegge to approve the minutes from the April 20, 2015 Regular Meeting and the May 4, and May 14, 2015 Special Meetings; Roll call: Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, and Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond reported that the District's General Operating Fund was down from the same time period last fiscal year at the end of April. However, Mr. Hammond stated that the General Fund should have a carry forward balance in excess of $2,500,000 at the end of this fiscal year. He mentioned to the Board that he has prepared an amended five-year forecast which supports his statement.

Student Success in Action:

Mr. Schroer introduced Mr. Rock Farlow who is the High School Leadership Advisor. Mr. Farlow had several seniors who are part of the leadership class discuss what they accomplished this school year. Courtney Ambos discussed the mentoring project for kids who participate in Big Brothers and Big Sisters. Toby Miller spoke about the Respect Campaign beginning with Elementary students and including the high school students. Chelsea Legg spoke about the "Fred Factor," a concept introduced to the leadership class by an author who made a web presentation. Lilly Adams spoke about the Acorn Dance and Business Interaction Club. Mr. Schroer congratulated the students stating that they did not have "Senioritis" and have had a great senior year.

Mr. Schroer introduced Rod Smith, Assistant Principal and Jim McIntyre, Engineering Tech Instructor from EHOVE. Mr. McIntyre introduced Steven Holliday, a Margaretta senior enrolled at EHOVE's Tech Prep program. Steven participated in the Skills USA competition for Vocational Education in Engineering. Steven won a Gold Medal for his project in a national competition held in Louisville, Kentucky over two days this spring. Steven presented a power point demonstration of his project. The competition was very challenging over the two days. Since 2001, EHOVE has had eight (8) Gold Medalist. Quite an accomplishment for Steven and the EHOVE Engineering program.

Mr. Schroer presented each of the students with a book to be signed and the book will be placed in the High School Library dedicated to these students as a testimony of their efforts and success.

Board and Staff Reports:

Mr. Bartkoviak gave a brief update on Townsend Community School stating that Townsend has 690 active students at the end of April. The Community School will be celebrating graduation on Tuesday June 9, 2015 at the Sandusky State Theatre. Mr. Bartkoviak stated that he anticipates between 150 and 170 students will be graduating this school year from Townsend. Mr. Bartkoviak then updated the Board on the new facility stating that construction should conclude by the first week in July. He also explained that the Townsend Board are moving forward with an expansion of this facility. They are considering extending the facility to within twenty (20) feet of the High School Art Room. If the Margaretta allows the extension to reach this capacity, it will mean that the current steps leading into the High School will need to be re-configured. Mr. Hammond stated that if the extension is approved by both boards, we would have Townsend construct a new set of steps and include a handicapped accessible ramp which allow students, staff and visitors to have an additional handicapped entrance into the High School.

Mrs. McMahon told the Board that she recently attended an Ohio School Boards' Association (OSBA) Board Leadership Conference. She stated that she was impressed with the speakers. She spoke about one inspirational session from the author of "Hope for Kids." The presentation gave the attendees an idea of what it is like for some kids who are coming from environments outside of the classroom that are extremely challenging. Board members should remember that not all kids have the same degree of support at home. Mrs. McMahon also spoke about the importance of healthy Board governance and the understanding of the dynamics of the individual board members working together in collaboration for similar goals.

Public Participation:

Mrs. Karen Gearheart spoke about her Assistant Cook position that is on the Board's agenda to be reduced for next school year. She wants the Board to know that she is a valuable member of the High School kitchen and is needed there. Mrs. Audra Rooker, a substitute kitchen employee of the district, spoke in support of retaining the Assistant Cook position at the High School.

Mrs. Diane Haynes spoke about bringing back the dishwasher position at the High School. Mr. Hammond explained that last year we were informed that the dishwashing machine would need to be replaced at a cost in excess of $20,000. Also, Mrs. Sharon Scott retired in March of last year. She was the kitchen helper at the Elementary and we did not replace her, instead we moved the kitchen helper from the High School to wash the serving trays at the Elementary. We decided to use bio-degradable disposable trays at the High School for the remainder of last school year. We made a recommendation to the Board, and it was supported by the Board last year, not to replace the machine and evaluate the use of the disposable trays. It was decided to this point not to replace the machines and continue to use the disposable trays.

Introduction of Additional Items to the Agenda:

Mr. Schroer requested to delete under his report, item number 3 since the parents accepted the recommendations of the Superintendent with respect to a student disciplinary action. Mr. Schroer also requested to add under Personnel Action Classified staff, life guards Matt Cheek, Kelsi McCourt, and Anna Taylor, and Ron Chapman as Varsity Wrestling Coach for the 2015-16 school year; and under Certified staff to add Kelsey Lotycz and Angela Miller as Elementary Teachers for the 2015-16 school year, Supplemental contracts for Andrea Yaussy as Junior Varsity Volleyball Coach, and Vicki Meyers as 7th Grade Volleyball. Mr. Schroer also requested to add an Executive Session to discuss a personnel matter. Mr. Schoenegge requested to add under the Superintendent's report, a discussion on Foreign Exchange students.

Treasurer's Report:

Motion by Mrs. McMahon, seconded by Mr. Miller, to approve the purchase of a conventional school bus to replace bus #26 from Myers Equipment Corporation as recommended by the Treasurer; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Lippert: aye.

Motion by Mrs. Kelble, seconded by Mr. Schoenegge to adopt Board Resolution Number 14-15-55 to approve expenditures that have exceeded $3,000 and have met the "then and now" provision of the Ohio Revised Code section 5705.41(d); Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mrs. Kelble, seconded by Mrs. McMahon to approve Board Resolution number 14-15-56 to authorize the Treasurer to make budget modifications and supplemental appropriations for the current fiscal year 2015; Roll Call: Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mrs. McMahon to adopt Board Resolution number 14-15-57 to renew a contract with Healthcare Process Consulting, Inc for the purpose of providing administrative support for the reimbursement of Medicaid funding for the 2015-16 school year; Roll call: Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye.

Mr. Hammond presented to the Board an amended Five-Year Forecast from the September 2014 forecast. Mr. Hammond stated that the forecast shows a much improved financial position for the District over the forecast approved in September. The main reason for this occurrence has to do with the proposed State Budget Bill – House Bill 64. Most recently, the House of Representatives amended the Governor's original budget. Based upon the estimates provided by the OSBA, the district's revenue from the proposed budget will improve from the estimated revenue used in the September forecast. The budget bill is now in the Senate and it is anticipated that the Senate will make changes to the budget bill and vote on the amended substitute bill in June. Mr. Hammond expressed some concerns about the cost to repair and maintain the existing aging facilities and the increasing special education student population that will drive the budget in the years to come.

Motion by Mrs. Kelble, seconded by Mr. Miller to adopt Board Resolution number 14-15-58, to amend the district's five-year financial forecast for the period covering fiscal years 2015 through 2019; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Lippert: aye.

Motion by Mrs. McMahon, seconded by Mr. Schoenegge, to adopt Board Resolution number 14-15-59 to approve the Fiscal Year 2015-16 Instructional Budgets as presented; Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Lippert: aye.

Mr. Hammond presented Board Resolution 14-15-60 which would put an Assistant Cook from the High School on notice that her position would be abolished. Mr. Hammond explained that the Assistant Cook would be able to move into the vacant Kitchen Helper at the Elementay working the same number of hours per day and at the same rate of pay. The provisions in the collective bargaining agreement require a ninety day notice prior to the reduction in staff to occur.

Motion by Mrs. McMahon, seconded by Mr. Miller, to approve Board Resolution 14-15-60 to execute a Reduction-in-Force of one Assistant Cook position in accordance with the terms and conditions included in the collective bargaining agreement with OAPSE Local #379; Roll Call: Mrs. Kelble: nay, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Superintendent's Report:

New Business:

Motion by Mrs. Kelble, seconded by Mr. Schoenegge, to adopt Board Resolution 14-15-61 to authorize the continued membership in the Ohio High School Athletic Association for the 2015-2016 School Year; Roll Call: Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye.

Mr. Schroer discussed the proposed Board policy changes that was sent out with the agenda. This was the first reading of the policy changes and no questions were asked or concerns raised. The policy changes will be brought to the Board for action at the next Board meeting.

Mr. Schoenegge led a discussion on the Foreign Student Exchange program. Currently, Margaretta works with an agency that will allow a student from a foreign nation to obtain a J-1 Visa to attend high school in the United States. However, the J-1 Visa is limited to attending for one school year per student. Mr. Schoenegge proposed that the Board allow foreign exchange students to enter Margaretta on an F-1 Visa which will allow these students to attend Margaretta for an additional school year. At this time the Board gave direction to apply for a F-1 Visa program which would include an application fee. Mr. Schoenegge believes it may be too late for the foreign exchange student who attended this school year to become eligible to attend next school year, however, if approved, Margaretta may have the flexibility to have students attend for additional school year in the future.

Motion by Mrs. Kelble, seconded by Mr. Miller, to apply to become eligible to participate in F-1 Visa for future foreign exchange students; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Lippert: aye.

Personnel Actions:

Classified Staff:

Motion by Mrs. Kelble, seconded by Mrs. McMahon, to approve the following Supplemental Contracts for the 2015-16 School Year:

Kendra Moore – High School Play Advisor,
Ron Chapman – Varsity Wrestling Coach, and
Kim Miller – S.A.D.D. Advisor;

Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Lippert: aye.

Motion by Mrs. Kelble, seconded by Mr. Schoenegge to approve

Matt Cheek – Life Guard,
Kelsi McCourt – Life Guard,
Anna Taylor – Life Guard,
Robert Blake Hawes – Substitute Custodian, and
Kimberly Storch – Substitute Bus Driver;

Roll Call: Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

Certified Staff:

Motion by Mrs. McMahon, seconded by Mrs. Kelble, to employ

Andrea Yaussy – High School Physcial Education/Health teacher for the 2015-16 School Year, one year contract,
Kelsey Lotycz – Elementary Teacher for the 2015-16 School Year, one year contract,
Angela Miller – Elementary Teacher for the 2015-16 School Year, one year contract,

Roll Call: Mrs. McMahon: aye, Mr. Miller: abstain, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye.

Motion by Mrs. McMahon, seconded by Mr. Miller, to approve supplemental contracts for the 2015-16 school year for the following:

Adam Reardon – Marching Band Director,
Amanda Reardon – Assistant Band Director,
Lauren (Drossman)Martin – Drill Team Advisor,
Amanda Reardon – Vocal Music Director,
Lisa Wurzel – Language Arts Department Chair,
Vicki Meyers – Math Department Chair,
James King – Science Department Chair,
Tim Volzer – Social Studies Department Chair,
Ann Ball, Jennifer Bordner, and Chris Smith – 6th Grade Class Trip Advisors,
Angie Tucker – 8th Grade Class Trip Advisor,
Marnie Szymanski – Lead Mentor,
Sara Weller – Yearbook Advisor,
Sara Roan – Senior Class Advisor,
Marnie Szymanski – Junior Class Advisor,
Lisa Wurzel – Sophomore Class Advisor,
Erika Crone – Freshman Class Advisor,
Angie Tucker – 8th Grade Class Advisor,
Jennifer Bordner – 6th Grade Class Advisor,
Sarah Roan – Academic Challenge Advisor,
Sarah Roan and Marnie Szymanski – Student Government Advisors,
Jamie (Drossman) Bonnigson – National Honor Society Advisor,
Tim Volzer – International Club Advisor
Kevin Kremer – Adult Education/FFA Young Farmers
Jennifer Bordner – Detention Supervisor,
Christine Smith – Extended School Instructor
Andrea Yaussy – Junior Varsity Volleyball Coach,
Vicki Meyers – 7th Grade Volleyball Coach;
Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Lippert: aye.

Motion by Mrs. McMahon, seconded by Mr. Miller, to approve a continuing contract to Keven Wise, High School/Junior High School Language Arts teacher; Roll call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Lippert: aye.

Old Business:

There was no Old Business pending before the Board at this time.

Informational Items:

Mr. Schroer mentioned to the Board that the Staff Day will be on Thursday June 4, 2015. Lunch will be served at the High School cafeteria beginning at 11:30 a.m. Baccalaureate ceremony will be Thursday June 4, 2015 at the High School commencing at 7:00 p.m. Graduation Commencement to be held on Saturday June 6, 2015 beginning at 10:00 a.m. at the Football Stadium. If there is inclement weather conditions, the ceremony will be moved to the High School Gymnasium. A one call notice will be provided to students on Saturday morning. A reminder that the next regularly scheduled will be on Monday June 29, 2015 beginning at 7:00 p.m.

Motion by Mr. Miller, seconded by Mrs. McMahon, to enter Executive Session to discuss the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees; Roll Call: Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye.

The Board entered Executive Session at 8:46 p.m.

Motion by Mr. Schoenegge, seconded by Mr. Miller, to return to open public meeting; Roll Call: Mrs. McMahon: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye.

Motion by Mr. Miller, seconded by Mrs. McMahon to adjourn the meeting having no further business to come before the board; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye, Mr. Lippert: aye.

Meeting adjourned at 9:10 P.M.

Respectfully Submitted

__________________________
Elmer Lippert
President of the Board

__________________________
Jude T. Hammond
Treasurer

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