2014-05-19 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF MAY 19, 2014.

The Margaretta Board of Education met in regular session at 5:00 p.m. on Monday May 19, 2014 at the Administrative Offices.

Mrs. McMahon called the meeting to order with roll call:

Mrs. Kelble: present,
Mr. Lippert: present,
Mr. Miller: present,
Mr. Schoenegge: present,
Mrs. McMahon: present.

Motion by Mrs. Kelble, seconded by Mr. Lippert to approve the minutes from the April 21, 2014 Regular Meeting and the April 26, May 6, and May 14, 2014 Special Meetings; Roll call: Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, and Mrs. McMahon: aye.

The Financial Report and Schedule of Bills

Mr. Hammond reported that the District's General Operating Fund was down from the same time period last fiscal year at the end of April. However, Mr. Hammond stated that the General Fund will have a carry forward balance in excess of $2,000,000 at the end of this fiscal year. He mentioned to the Board that he has prepared an amended five-year forecast which supports his statement.

Board and Staff Reports:

Mr. Kurt and Mr. Bartkowiak gave a brief update on Townsend Community School stating that Townsend has 555 active students at the end of April. The Community School will be celebrating graduation on Tuesday June 3, 2014 at the Sandusky State Theatre. Mr. Bartkowiak stated that he anticipates between 80 and 95 students will be graduating this school year from Townsend.

Mr. Kurt stated that the District was wrapping up the final year of the four year Federal Grant Race to the Top initiative. The focus of the grant was on preparing our faculty and staff for the latest changes in the core curriculum. He stated that the Federal and State Departments of Education were considering allowing district to use any unspent funds over the four years into the next fiscal year.

Mr. Kurt also spoke the remediation process to address 3rd grade students who did not initially pass the reading assessments. He praised the efforts of the Elementary staff and in particular Mary Schaeffer, Jackie Henline, Kris Gray and the third grade teachers.

Public Participation:

Mrs. McMahon asked if there were any students attending the meeting who might have a question for the Board or Mr. Kurt. The students did not offer any questions. There was no other public participation.

Introduction of Additional Items to the Agenda:
Mr. Hammond stated that he had updated the five-year forecast from the forecast included in the agenda and that he had a Board resolution prepared to enter into a three year lease with Xerox for two large capacity copiers.

Treasurer's Report:

Motion by Mr. Lippert, seconded by Mr. Schoenegge to adopt Board Resolution Number 13-14-55 to approve expenditures that have exceeded $3,000 and have met the "then and now" provision of the Ohio Revised Code section 5705.41(d); Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mrs. McMahon: aye.

Mr. Hammond presented Board Resolution 13-14-56 to renew the Shared Services contract with North Point Educational Services Center. Mr. Lippert inquired about the employment of Mr. Toney as Curriculum Director and Mr. Sartor as Assistant Principal in particular as it relates to an administrative fee charged by North Point ESC.

Motion by Mr. Lippert, seconded by Mr. Schoenegge to table Board Resolution number 13-14-56 to renew a contract with North Point Educational Services Center to provide shared educational services for the 2014-15 school year to allow for further analysis; Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mrs. McMahon: aye.

Motion by Mr. Schoenegge, seconded by Mr. Miller to adopt Board Resolution number 13-14-57 to renew a contract with Healthcare Process Consulting, Inc. for the purpose of providing administrative support for the reimbursement of Medicaid funding for the 2014-15 school year; Roll call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. McMahon: aye.

Motion by Mrs. Kelble, seconded by Mr. Lippert, to adopt Board Resolution number 13-14-58 to renew a contract with Northern Ohio Educational Computer Association for technology support and connectivity for the 2014-15 school year; Roll Call: Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mr. Schoenegge, to adopt Board Resolution number 13-14-59 to authorize the Treasurer to make Budget modifications and supplemental appropriations for the current fiscal year 2014; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mrs. McMahon: aye.

Motion by Mr. Miller, seconded by Mrs. Kelble, to adopt Board Resolution number 13-14-60 to approve the Fiscal Year 2014-15 Instructional Budgets as presented; Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mrs. McMahon: aye.

Mr. Hammond led a discussion on amending the district's Five-Year Forecast from the September 2013 forecast. Mr. Hammond stated that since September, the District received a premium free month for health insurance in December and it appears that there will be a second premium free month in June. In October, the Board approved increases for all non-bargaining personnel, except for the Superintendent and Treasurer, a 1% increase effective October 1st and 1% for each of the next two years. The District's General Fund financial position has improved since September. It is anticipated that the Fiscal Year ending cash balance will be just under $2,000,000 which is $165,520 greater than what was projected in September. The proposed forecast shows a positive General Fund balance through Fiscal Year 2018. Mr. Hammond cautioned the Board that the biggest financial concern the District is facing in the future is the reimbursement from the State for the loss from Tangible Personal Property taxes. The current reimbursement is approximately $1.3 million. If the District were to not receive the reimbursement, the only way the District would be able to replace those dollars would be by an additional local tax. The other financial concern the District is facing has to do with the facilities and supporting infrastructure to the facilities. The Board will need to continue to do their due diligence on maintaining the facilities and infrastructure.

Motion by Mr. Miller, seconded by Mrs. Kelble to adopt Board Resolution number 13-14-61, to amend the district's five-year financial forecast for the period covering fiscal years 2014 through 2018; Roll Call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. McMahon: aye.

Mr. Hammond presented a summary of the recently concluded competitive bid process for two Large Capacity Photocopier/Scanner/Printers. Mr. Hammond recommended that the Board accept the lowest bid prepared by Xerox Corporation having met the minimum specifications included in the request for proposals. Representatives from Broken Acres voiced their opinion and objection for awarding the bid to Xerox stating that the machines proposed by Xerox will not meet the District's needs and cannot produce 125,000 copies per month. It was suggested to research the Buyer's Laboratory analysis of the machines proposed.

Motion by Mrs. Kelble, seconded by Mr. Schoenegge to table the awarding of the photocopier bids pending further analysis; Roll Call: Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye.

Mr. Hammond told the Board that he attended the statutory required public records/open public meetings training in Columbus in April. Mr. Hammond informed the Board that each Board member is required to have the training, or have someone attend in their stead, once during their term. By attending the training on behalf of Mr. Schoenegge, Mr. Lippert, and Mr. Miller, they now have met their statutory requirement. Two years ago Mr. Hammond attended the training on behalf of Mrs. Kelble and Mrs. McMahon.

Superintendent's Report:

New Business:

Motion by Mr. Lippert, seconded by Mr. Miller, to adopt Board Resolution 13-14-63 to authorize the continued membership in the Ohio High School Athletic Association for the 2014-2015 School Year; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mrs. McMahon: aye.

Motion by Mrs. Kelble, seconded by Mr. Miller to adopt Board Resolution 13-14-64 to approve out of state travel for the Girls Basketball to attend camps at Gannon University in Erie, Pennsylvania from June 20th and 21st, and at Edinboro University, Edinboro, Pennsylvania from July 11th through July 13th; Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mrs. McMahon: aye.

Personnel Actions:

Classified Staff:

Motion by Mr. Lippert, seconded by Mrs. Kelble, to approve the following Supplemental Contracts for the 2014-15 School Year:

Kyle Meagrow – Freshman Football Coach,
Chris Hilton – 8th Grade Football Coach,
Brent Graffin -8th Grade Assistant Football Coach,
Chris Leibacher – 7th Grade Football Coach,
Mike Sabo – 7th Grade Assistant Football Coach,
Beth Ballard – Varsity Cheerleading Advisor,
Jennifer Morris – Junior High Cheerleading Advisor,
Ryan Spicer – Varsity Boys Golf Coach,
Steve Hofacker – Varsity Assistant Football Coach,
Mark Freeh – Assistant Athletic Director, and
Greg Siesel – Assistant Varsity Cross Country Coach;

Roll Call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: abstain, Mrs. McMahon: aye.

Motion by Mr. Miller, seconded by Mr. Lippert to approve Sherry Bodey as Varsity Cheerleading Volunteer; Roll Call: Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye.

Motion by Mr. Schoenegge, seconded by Mrs. Kelble, to hire the following Pool Employees:

Darren Draper – Swimming Instructor,
Kaitie Eddy – Lifeguard,
Grace Kleinoeder – Lifeguard,
Julia Orshoski – Lifeguard,
Josh Stanley – Lifeguard,
Katie Orshoski – Swim Team Coach,
Darren Draper – Swim Team Coach, and
Jerrid Tucker – Swim Team Coach;

Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mrs. Kelble, to employ the following Summer Workers:

Kendra Gast – one year experience,
Rachel Meyer – no years of experience,
Brent Balduff – two years experience,
Kelsey Kromer – one year experience,
Stevie House – one year experience,
Steven Holliday – one year experience,
Andy Reisterer – one year experience,
Troy Martin – no years of experience, and
Dylan Rohrbaugh – three years experience, effective May 5th;

Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mrs. McMahon: aye.

Certified Staff:

Motion by Mr. Miller, seconded by Mrs. Kelble, to employ Ann Pumphrey as Intervention Specialist, Masters +12, Step 7, for the 2014-15 School Year; Roll Call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mr. Miller, to approve supplemental contracts for the 2014-15 school year for the following:

Andy Zuk – Varsity Head Football Coach,
Steve Gravenhorst – Varsity Assistant Football Coach,
Keven Wise – Varsity Assistant Football Coach,
Luke Weyer – Varsity Assistant Football Coach,
John Zang – Varsity Cross Country Coach,
Tim Tucker – Varsity Head Girls Golf Coach,
Marnie Szymanski – Varsity Swim Coach,
Mike Yantz – Junior High Swimming Coach,
Keith Taylor – Varsity Head Wrestling Coach,
Tim Tucker – Varsity Head Girls Basketball Coach,
Steve Keller, Jr. _ Varsity Head Boys Basketball Coach, and
Ryan Bohn – Junior Varsity Boys Basketball Coach;

Roll call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mrs. McMahon: aye.

Old Business:

There was no Old Business pending before the Board at this time.

Informational Items:

Mr. Kurt reminded the Board of Graduation Commencement to be held on Saturday June 7, 2014 beginning at 10:00 a.m. at the Football Stadium. If there is inclement weather conditions, the ceremony will be moved to the High School Gymnasium. A one call notice will be provided to students on Saturday morning.

Mr. Kurt mentioned that the last student day will be Tuesday June 10, 2014 and the last staff day will be Wednesday June 11, 2014. The Board is sponsoring a staff lunch on Wednesday June 11th in appreciation of the efforts made by the staff during the school year. Board members are welcomed to join the staff at the lunch.

Mr. Kurt reminded the Board that the June Regular Meeting will be held on Monday June 30th, and the July Regular Meeting will be held on Monday July 14th.

Mr. Schoenegge announced that he is working with Mark Stacey to rent a tent for graduation to be available for the handicapped and elderly to sit under during graduation.

Motion by Mr. Miller, seconded by Mr. Lippert to adjourn the meeting having no further business to come before the board; Roll call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: abstain, Mrs. McMahon: aye.

Meeting adjourned at 5:47 P.M.

Respectfully Submitted

__________________________
Joann McMahon
President of the Board

__________________________
Jude T. Hammond
Treasurer

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