2014-03-19 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF MARCH 19, 2014.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday March 19, 2014 at the Administrative Offices.

Mrs. McMahon called the meeting to order with roll call;

Mrs. Kelble: present

Mr. Lippert: present

Mr. Miller: present

Mr. Schoenegge: present

Mrs. McMahon: present.

Motion by Mr. Lippert, seconded by Mr. Miller, to approve the minutes from February 17, 2014 Regular Meeting and the February 27 Work Session; Roll call: Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye.

The Financial Report and Schedule of Bills

Mr. Hammond told the Board that the financial position of the General Fund is performing better than expected. The revenues have exceeded expenditures by $1,143,755 through February 2014. Last fiscal year, revenues outpaced expenditures by $99,564. If this trend continues, the General Fund should end the fiscal year with over $2,000,000 in carry-over funds.

Board and Staff Reports:

Mr. Kurt updated the Board on the status of the Race to the Top Federal Grant. This is the final year of Race to the Top, however, there has been discussion at the State level that surplus funds from the Grant will be allowed to be used next school year.

Mr. Bartkowiak, the Executive Director of Townsend Community School, distributed his monthly report to the Board. He stated that their District currently has 506 active students. Mr. Bartkowiak, along with Townsend School Board members and Treasurer Jack Coffman, made a presentation on a proposed building to be constructed near the Vocational Agriculture building on the High School property. The proposed building would be a two-story structure with an approximately 12,000 square feet. The first floor would be a central student work area and teacher offices. The second floor would be mainly administrative offices and a large computer center with 60 workstations. The computer center will be shared with Margaretta High School students.

The Margaretta Board of Education, under the proposal, would lease the land to Townsend Community School and Townsend would pay for the construction and operation of the building once occupied. There was open discussion amongst Board members and those in attendance on various issues including parking, traffic flow and why the location being proposed was in front of the Vo Ag building. The discussion ended with Mr. Bartkowiak and Mr. Hammond sharing with the Board a draft lease agreement. The Board was instructed to review the lease document and to be prepared to act on the lease agreement at the April Board meeting. Townsend Community School Board is preparing to approve the lease at their April meeting two weeks preceding Margaretta's Board meeting.

Mr. Kurt updated the Board on the facilities. He stated that he has been in discussion with Daniel Obrynba from OHM. OHM is interested in developing a capital improvement plan for the existing buildings in the District including cost estimates and establishing a schedule of projects to restore the existing buildings and infrastructure. Mr. Kurt also stated that he waiting to hear from the Ohio Schools Facility Commission to determine a schedule for the Commission to perform a facilities assessment in order to determine a District plan to build new facilities with State financial participation.

Mr. Kurt informed the Board that he has been in discussion with Castalia Police to have a Resources Officer in the High School during school days for the remainder of the school year. The estimated cost to implement this proposal is $21,000. He also informed the Board that he has a commitment from the Margaretta Township Trustees and Erie County Sheriff Sigsworth to move the Sheriff's Sub-station from the Township building to Margaretta Elementary building. The Sheriff's deputies will use the space offered within the Elementary building to be a stopping place several times during each shift. The District will incur some cost to install phone lines, prepare dedicated parking spaces in Bogart Road entrance area, and internet access for the Sheriff. The move from the Township to the Elementary building should be done in early April. The Board indicated that they are pleased with the cooperation of the Township and the Sheriff, and expressed their interest in moving forward with Resource Officer being at the High School.

Public Participation:

There was no public participation.

Introduction of Additional Items to the Agenda:

Mr. Kurt requested that in his report under New Business item number 8, a motion to pursue an agreement with the Village of Castalia to provide a Resource Officer for the High School for the remainder of the school year.

Treasurer's Report:

Motion by Mr. Schoenegge, seconded by Mrs. Kelble to adopt Board Resolution Number 13-14-44, to approve expenditures in excess of $3,000 that have met the "then and now" statutory requirements; roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mrs. McMahon: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge to adopt Board Resolution Number 13-14-45, to accept the amounts and rates as determined by the Erie County Budget Commission for the purpose of property tax collections in calendar year 2015; Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mrs. McMahon: aye.

Superintendent's Report:

New Business:

Mr. Kurt distributed a chart showing the calamity days issued this school year, a total of twelve school days have been cancelled due to the weather, and a proposed make up schedule of school days for the remainder of the school year. The State legislature initially had allowed public schools to use up to five days for calamities and the district would still meet the minimum standard days required for student instruction. After several days of discussion amongst the House of Representatives and Senate, there has been a bill approved by both houses of the general assembly that is pending the Governor's signature on amending the calamity days for this school year. The bill allows for four additional calamity days provided the school district makes up four school days from the number of days that have been cancelled. Mr. Kurt's chart demonstrated how the District will make up school days on June 5, 6, 9, and 10 to comply with the new provisions of the bill. Mr. Hammond mentioned to the Board that the District will need to resolve some contractual issues with both unions as a result of the number of missed school days.

Motion by Mrs. Kelble, seconded by Mr. Schoenegge, to adopt Board Resolution 13-14-46 to approve the graduation of the Class of 2014 pending completion of all state and local requirements; Roll Call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mr. Miller, to adopt Board Resolution number 13-14-47 to continue the current Margaretta Drug Testing Policy for extra-curricular activities for the 2014-15 school year; Roll Call: Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye.

Motion by Mr. Miller, seconded by Mrs. Kelble, to adopt Board Resolution number 13-14-48, to continue current Inter-District Open Enrollment policy (#5113) without changes for the 2014-2015 school year; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Lippert: aye, Mrs. Kelble: aye, Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mr. Miller, to adopt Board Resolution number 13-14-49 to grant an easement to Buckeye Cablevision Inc. to provide network connectivity to the stadium; Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mrs. McMahon: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge, to adopt Board Resolution number 13-14-50 to renew a contract with North Central Ohio Educational Services Center to provide Hearing Handicapped services to the District students in the 2014-15 school year; Roll Call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. McMahon: aye.

Motion by Mr. Miller, seconded by Mr. Lippert, to adopt Board Resolution number 13-14-51, to amend Board Policy #5517.01 Bullying and Other Forms of Aggressive Behavior; Roll Call: Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye.

Motion by Mr. Schoenegge, seconded by Mr. Miller, to direct the Superintendent to negotiate an agreement with Castalia Village to provide a Resource Officer at the High School for the remainder of the school year; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mrs. McMahon: aye.

Personnel Actions:

Classified Staff:

Motion by Mr. Miller, seconded by Mrs. Kelble, to approve the hiring of Mark Zorn and Carrie Lewis as Bus Drivers effective February 19, 2014; Roll call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mrs. McMahon: aye.

Motion by Mr. Miller, seconded by Mrs. Kelble, to accept the resignation for purposes of retirement from Rebecca Lorenz effective March 31, 2014; Roll call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. McMahon: aye.

Mr. Kurt mentioned that Mrs. Lorenz as served the children in our community for twenty-nine years. The Board thanked her for her dedication to serving our community.

Motion by Mrs. Kelble, seconded by Mr. Schoenegge, to approve supplemental contracts for:

Greg Siesel – Varsity Boys Assistant Track Coach, and

Ben Archer – Junior High Boys Assistant Track Coach;

Roll call: Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye.

Certified Staff:

Motion by Mr. Miller, seconded by Mrs. Kelble, to approve supplemental contracts for John Zang, Varsity Boys Track Coach; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mrs. Kelble, to accept the resignation of Janice Cheek, 5th Grade teacher effective at the end of the school year; Roll Call: Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mrs. McMahon: aye.

Old Business:

There was no pending business before the Board.

Informational Items:

Mr. Kurt reported to the Board that prior to the meeting there was a Labor/Management meeting with OAPSE leadership. We discussed staffing at the High School cafeteria, calamity days and retire/rehire of union employees.

Motion by Mr. Miller, seconded by Mrs. Kelble, to enter Executive Session to discuss the employment of a Superintendent; Roll call: Mrs. Kelble: aye, Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. McMahon: aye.

The Board entered executive session at 8:32 p.m.

Motion by Mr. Lippert, seconded by Mr. Miller, to return to open session; Roll call: Mr. Lippert: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mrs. McMahon: aye.

The Board returned to open session at 9:17 p.m.

Motion by Mr. Miller, second by Mr. Schoenegge to adjourn the meeting having no further business to come before the Board; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Kelble: aye, Mr. Lippert: aye, Mrs. McMahon: aye.

Meeting adjourned at 9:18 P.M.

Respectfully Submitted

JoAnn McMahon,

Board President

Jude T. Hammond,

Treasurer

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