2013-05-20 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF MAY 20, 2013.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday May 20, 2013 at the Administrative Offices.

Mrs. McMahon called the meeting to order with roll call:

Mr. Lippert: present,
Mr. Bodey: present,
Mr. Rankin: present,
Mrs. Kelble: present,
Mrs. McMahon: present.

Motion by Mr. Rankin, seconded by Mr. Bodey to approve the minutes from the April 15, 2013 Regular Meeting and the April 22, 2013 Special Meeting; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; and Mrs. McMahon: aye.

The Financial Report and Schedule of Bills

Mr. Hammond reported that the District received over $232,000 in State Aide from the reimbursement of Excess Cost associated with court-placed students educated by the District during the 2011-12 School Year. He will continue to monitor the Food Services Fund to determine the necessity to transfer General Fund money to close out the Fiscal Year with a positive fund balance.

Board and Staff Reports:

Mr. Kurt gave a brief update on the progress of the Ohio Teacher Evaluation System (OTES). He mentioned that there is discussion in Columbus to delay the implementation of the new evaluation model because of concerns raised by School Districts. One challenge that has risen from the implementation discussion is the adverse affect on Student Teaching. The District is still on course to move forward with the policy changes being presented at this meeting.

Mr. Kurt also spoke about the Student Learning Objective (SLO) initiative. The district teachers and administrators have been working in collaboration with other districts in Northwest Ohio to provide platforms for teachers to use for the 2013-14 school year.

Pete Bartkowiak presented his monthly report to the Board and reminded the Board and audience that the 2nd Annual Graduation for Townsend Community School will be held at the Sandusky State Theatre on Tuesday June 4, 2013. Pete anticipates over seventy (70) students graduating this year from Townsend and approximately fifty-five (55) students are estimated that will participate at Commencement.

Public Participation:

Lonnie Siesel expressed her concern about the lawn in front of the Junior High and High School buildings. She said that the lawn should have been watered more often stating that the Football field is watered more often. Mr. Kurt explained that the lawn has a fungus similar to other lawns on Lucas Street and that we have been addressing the situation.

Introduction of Additional Items to the Agenda:

Mr. Kurt requested that within his report under Personnel Action Classified to add David Whinnery as a new hire as Custodian effective May 6, 2013. Mrs. McMahon stated that she would like to schedule another Board Work Session and to discuss the Code of Ethics for Board members. Mr. Hammond requested to replace Board Resolution numbers 12-13-59, 12-13-60 and 12-13-64 with amended versions of the resolutions prepared and distributed before the meeting.

Treasurer's Report:

Motion by Mr. Bodey, seconded by Mr. Lippert to adopt Board Resolution Number 12-13-59 to approve expenditures that have exceeded $3,000 and have met the "then and now" provision of the Ohio Revised Code section 5705.41(d); Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Motion by Mrs. Kelble, seconded by Mr. Rankin to adopt Board Resolution number 12-13-60 to renew a contract with North Point Educational Services Center to provide shared educational services for the 2013-14 school year; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin to adopt Board Resolution number 12-13-61 to renew a contract with Healthcare Process Consulting, Inc for the purpose of providing administrative support for the reimbursement of Medicaid funding for the 2013-14 school year; Roll call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

Motion by Mr. Lippert, seconded by Mr. Rankin, to adopt Board Resolution number 12-13-62 to authorize the Treasurer to make Budget modifications and supplemental appropriations for the current fiscal year 2013; Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin, to adopt Board Resolution number 12-13-63 to approve the Fiscal Year 2013-14 Instructional Budgets as presented; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Mr. Hammond led a discussion on amending the district's Five-Year Forecast from the September 2012 forecast. Mr. Hammond stated that since September, the Board has reached an agreement with the classified staff (OAPSE), the expansion of the shared services agreement with Townsend Community School and the received a premium free month for health insurance in December. Mr. Hammond also updated the Board on discussions at the state level on a new funding model. He stated that the most significant development of the proposed budget bill is the suspension of the phase out of Tangible Personal Property (TPP) Tax reimbursement from State tax revenues. This fiscal year, the District is scheduled to receive $1.2 million in TPP reimbursement into the General Fund. In the September forecast, it was assumed that the District would experience a continuation of the phase out as planned. The suspension will save the District over $700,000 in potential revenue loss over Fiscal Years 2014 and 2015.

Given all the changes that have occurred and the assumption of State funding moving forward, the District's forecast continues to improve. The proposed forecast shows a positive General Fund balance through Fiscal Year 2017. Mr. Hammond cautioned the Board that in the short term, the biggest risk facing the District's financial position will be addressing facilities and infrastructure. Mr. Hammond encourages the Facilities Committee to meet on a regular basis to keep the Board apprised on the status of the facilities, establish priorities and financial strategies to manage the process.

Motion by Mr. Lippert, seconded by Mr. Bodey to adopt Board Resolution number 12-13-64, to amend the district's five-year financial forecast for the period covering fiscal years 2013 through 2017; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mrs. Kelble to adopt Board Resolution 12-13-65 to amend the Board's contribution of STRS and SERS for Administrators and Supervisors; Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

Mrs. McMahon discussed the Code of Ethics for the Board to review and to adopt. She stated that she attended a workshop presented by the Ohio School Boards' Association wherein they suggested that each School Board adopt a code of ethics. The Board did sign off on the Code of Ethics and will be kept on file in the Board's Office.

Superintendent's Report:

New Business:

Motion by Mr. Rankin, seconded by Mrs. Kelble, to adopt Board Resolution 12-13-65 to authorize the continued membership in the Ohio High School Athletic Association for the 2013-2014 School Year; Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin to adopt Board Resolution 12-13-66 to renew a contract with the Erie County Health District to provide School Nursing services to the District for the 2013-2014 school year; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Mr. Kurt mentioned that within the agenda is the new Teacher Evaluation System Policy which will need to be approved by June 30, 2013 in accordance with the statutes. Mr. Kurt continued stating that the proposal was prepared in advance for the Board to review and to provide feedback prior to being adopted at next month's Board meeting.

Personnel Actions:

Classified Staff:

Motion by Mr. Bodey, seconded by Mr. Lippert, to renew the employment contract for Johnnie Turner, Bus Driver for one year 2013-14 school year; and to employ David Whinnery as Custodian II effective May 6, 2013 to fill a vacancy in the department caused by the resignation of Bruce Walker; Roll Call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Motion by Mrs. Kelble, seconded by Mr. Rankin, to approve the employment of the following Summer Swim Coaches:

Jerrid Tucker, Joe Grocost, and Carli Eddy; and

The following Pool Employees:

Instructors: Lily Adams, Lindsey Dillinger, Victoria Luma, Kris Lyons, Casey Swartz, and Liana Wensink;

Lifeguards: Lydia Bias, Jaret Dreschel, Paul Fox, Erin Hagelberger, Kayleigh Holiday-Davis, Ben Rudolph, and Connor Swartz;

Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

Motion by Mr. Bodey, seconded by Mr. Lippert, to approve the employment of the following Summer Workers:

Steven Holliday - custodian, Brent Balduff – custodian,
Andy Reisterer - custodian, Mike Meyers – custodian,
Kendra Gast - custodian, Kelsey Kromer – custodian,
Dylan Rohrbaugh – custodian, and
Stevie House – custodian;

Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mr. Rankin, seconded by Mr. Bodey, to accept the resignation for purpose of retirement from Tammy Kromer, Bus Driver effective June 1, 2013; Roll Call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Certified Staff:

Motion by Mr. Bodey, seconded by Mrs. Kelble, to approve the supplemental contracts for the 2013-14 school year for the following:

Adam Reardon – Marching Band Director,
Amanda Reardon – Assistant Band Director,
Lauren Drossman – Drill Team Advisor,
Amanda Reardon – Vocal Music Director,
Lisa Wurzel – Language Arts Department Chair,
Jim King – Science Department Chair,
Vicki Meyers – Math Department Chair,
Tim Volzer – Social Studies Department Chair,
Jackie Yambert – Elementary Library Media Coordinator
Jennifer Bordner – 6th Grade Trip Advisor,
Christine Smith – 6th Grade Trip Advisor,
Angie Tucker – 8th Grade Trip Advisor,
Marnie Szymanski – Lead Mentor,
Sarah Roan – Senior Class Advisor,
Marnie Szymanski – Junior Class Advisor,
Lisa Wurzel – Sophomore Class Advisor,
Vicki Meyers – Freshman Class Advisor,
Jennifer Bordner – 6th Grade Class Advisor,
Sarah Roan – Academic Challenge Advisor,
Jamie Drossman – National Honor Society Advisor,
Tim Volzer – International Club Advisor,
Kim Miller – SADD Advisor,
Kevin Kremer – Young Farmers Adult Ed Advisor,
Jennifer Bordner – Detention Supervisor,
Christine Smith – Extended School teacher,
Sarah Lochotzki – Kindergarten Unit Leader,
Beth Burkett – 1st Grade Unit Leader,
Amy Didion – 2nd Grade Unit Leader,
Melissa Kuns – 3rd Grade Unit Leader,
Tonya Foos – 4th Grade Unit Leader, and
Kathy Day – 5th Grade Unit Leader;

Roll call: Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. McMahon: aye.

Old Business:

There was no Old Business pending before the Board at this time.

Informational Items:

Mr. Kurt shared a correspondence received from Grace Church summarizing the services provided after school to students attending Margaretta. Many community members have volunteered their time and talents tutoring students. A written summary for the year was included in the Board's agenda. The Church expressed their gratitude for the opportunity and collaboration with the Grace Church Study Club program.

Mr. Kurt followed up on a discussion held at the April Board meeting on the practice and use of Progress Book to make sure parents are receiving the proper information relative to their children academic performance during the school year. A written summary of the findings was included in the Board's agenda.

Mr. Kurt reminded the Board of Graduation Commencement to be held on Saturday June 1, 2013 beginning at 10:00 a.m. at the Football Stadium. If there is inclement weather conditions, the ceremony will be moved to the High School Gymnasium. A one call notice will be provided to students on Saturday morning.

Mrs. McMahon requested the Board to check their personal calendars for a date to meet in a work session. It was agreed that the Board will meet on Thursday July 25, 2013 beginning at 5:30 p.m. Mr. Kurt requested that the June Regular Board meeting be moved from Monday June 17 to Monday June 24, 2013; he will be attending a workshop in Columbus beginning on June 17th. It was agreed by the Board to move the meeting date to June 24, 2013.

Mr. Kurt mentioned that the last student day will be Friday May 31, 2013 and the last staff day will be Monday June 3, 2013. The Board is sponsoring a staff lunch on Monday in appreciation of the efforts made by the staff during the school year. Board members are welcomed to join the staff at the lunch.

Motion by Mr. Bodey, seconded by Mr. Rankin to enter into executive session to prepare for, conduct or review negotiations pursuant to O.R.C. 121.22; Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

The Board convened into executive session at 7:42 p.m. with Mr. Kurt and Mr. Hammond in attendance.
Motion by Mr. Bodey, seconded by Mr. Lippert, the board returned from executive session at 8:05 p.m.; Roll call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Motion by Mr. Rankin, second by Mr. Bodey to adjourn the meeting having no further business to come before the board; Roll call: Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mr. Bodey: aye; Mrs. McMahon: aye.

Meeting adjourned at 8:53 P.M.

Respectfully Submitted

__________________________
Joann McMahon
President of the Board

__________________________
Jude T. Hammond
Treasurer

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