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2013-07-25 Board Minutes (Special)

MINUTES OF THE MARGARETTA BOARD OF EDUCATION SPECIAL MEETING OF JULY 25, 2013.

The Margaretta Board of Education met in special session at 5:30 P.M. on Thursday July 25, 2013 at the Administration Building.

Mrs. McMahon called the meeting to order and no roll call was taken, however, all board members were in attendance. Mr. Bodey arrived at 5:45 p.m.

Motion by Mr. Bodey, seconded by Mrs. Kelble, to approve the Polar Club Preschool Parent Program Guide, the Student-Athlete Handbook, and the Coaching Handbook as presented; Roll Call: Mr. Lippert: aye; Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mrs. McMahon: aye.

The Board accepted the Board Committees and Responsibilities as presented.

Mr. Kurt introduced Mark Freeh, Information Technology Director for the District. They updated the Board on the new PARCC Assessment that will be in place for the 2014-15 school year which will require all testing of students to be done on-line. We are preparing for this to occur by updating computers, expanding the bandwidth for each building and we may need to upgrade our electrical capacity to prevent the possibility of power shortages during testing times.

We continue to dedicate at least $50,000 from our Permanent Improvement property tax levy to upgrade technology district-wide. The technology committee meets annually to review request from teachers and administration to establish priorities for the budget process. For the current school year, the committee had requests of more than $100,000 and they were pared down to near $75,000. We hope to work with Townsend Community School to address future technology needs that will help both districts.

Mr. Hammond presented information on the State's funding model for the next two fiscal years. In general, the formula to determine state funding is based upon three components: number of students, the state's determination of the amount per pupil funding and the district's property tax base on a three-year average. It is estimated that the District has approximately 1,140 students residing within the District boundaries. The per-pupil funding amount is approximately $5,800 for fiscal year 2013-14 and $5,900 for fiscal year 2014-15. The District's average property tax base is estimated to be $174,983,160 for fiscal year 2013-14 and $173,939,523 for fiscal year 2014-15. Based upon this formula, including add-on funding for Special Education, the District is on the "guarantee" for fiscal year 2013-14. The guarantee funding means that the District will continue to receive the same State Aide of $4,051,379 as we received in fiscal year 2012-13. In fiscal year 2014-15, the District is estimated to be "on the formula" which is estimated to be $4,056,355 an increase of $4,976 from fiscal year 2013-14. Being on the formula means that the district will not need the guarantee funding to hold the District harmless for any fiscal year that the formula does not produce an amount greater than the fiscal year 2012-13 state aide amount.

There was a lengthy discussion on facilities. The Board, Mr. Kurt and Mr. Hammond discussed the information presented to the Board in June from the Facilities/Permanent Improvement Committee. There was also a discussion about a drainage problem occurring at the High School. Mr. Kurt explained the problem discovered at the High School which involved a collapsed drain tile which discharges storm water from the roof drains at the High School building into the Storm water system maintained by the village, township and county; and a broken sewer line leading into the sanitary sewer maintained by the county. The problem was being resolved by T & B Excavating, who is replacing a catch basin and preparing to install a concrete pad near the food services entrance to the High School.

Mr. Kurt and Mr. Hammond updated the Board on the progress of the improvements being made to facilities over the summer. There was a lengthy discussion about the swimming pool/natatorium whereby ideas were expressed from closing the natatorium and filling in the pool so that the area could be used for an alternative use, to replacing the one de-humidifier that is not operational, to installing a new air-handling system. There was a discussion on landscaping the High School and who should do the work, or should it be a community project. There was a discussion about a future location for Townsend Community School to build classroom space.

In conclusion, regarding the facilities, it was decided that the Board should be presented with a total estimated cost to maintain and retain our facilities, addressing electrical services, safety and security, ventilation systems, drainage, Townsend Community School facility needs, landscaping, technology, heating and lighting systems. Once the Board has this information, they would then like to have a discussion with the community on supporting the investment into our facilities. The Board instructs administration to prepare something for the September Regular Board meeting.

Motion by Mr. Bodey, seconded by Mr. Rankin, to adjourn the meeting having no further business to come before the Board; Roll Call: Mr. Bodey: aye; Mr. Rankin: aye; Mrs. Kelble: aye; Mr. Lippert: aye; Mrs. McMahon: aye.

Meeting adjourned at 8:38 P.M.

Respectfully Submitted

______________________________
Joann McMahon
Board President

______________________________
Jude T. Hammond
Treasurer

Agendas/Minutes

School Board Members

Mr. Elmer Lippert, President

Mr. Kent Miller

Mr. Paul Schoenegge, Vice President

Mr. Brian Sutorius

Mr. Andrew Warner

Mr. Denny Mock, Superintendent

Mr. Jude Hammond, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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