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2010-05-19 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF MAY 19, 2010.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Wednesday May 19, 2010 at the Administrative Offices.

Mr. Lippert called the meeting to order with roll call:

Mr. Stark: present,
Mr. Myers: present,
Mr. Bodey; present,
Mr. Lippert: present;
Mr. Rankin appeared late and was not at the meeting for role call.

Motion by Mr. Bodey, second by Mr. Myers to approve the minutes from the April 19, 2010 Regular Meeting and the May 7, 2010 Special Meeting; Roll call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; and Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that through the month of April, the General Fund had experienced revenues in excess of expenditures of approximately $496,000. He went to say that expenditures will exceed revenues for the final two months and the General Fund should have an ending cash balance of approximately $280,000.

Board and Staff Reports:

Roger Stark made a presentation to the board updating them on current legislative issues. Mr. Stark is the Board's Liaison to the Ohio School Board Association's Legislative Committee. Mr. Stark presented information on Senate Bill 210, adding thirty minutes of physical education to the student day; Senate Bill 8 and House Bill 260 that are companion bills that have proposed changes in election laws that may mean an increase in the cost of holding a special election; and House Bill 464 and Senate Bill 232 companion bills regarding Alternative Energy and property tax exemptions.

Public Participation:

Mr. Gary Smith asked the Board, now that the May levy failed, has there been any discussion on eliminating or reducing extra-curricular offerings for the 2010-2011 school year in particular boys golf this fall? Mr. Lippert responded and stated that the Board has not discussed reducing or eliminating any programs at this time. He stated that last year the Board held a work session to discuss the Board's options and that he expects the Board to do so again sometime in the near future. Mr. Smith stated that it would be very beneficial to families to know what to expect so they could plan accordingly. Ms. Diane Jacoby asked why we wouldn't release the consequences of another failed levy ahead of the levy? Mr. Lippert stated that he would hope that the Work Session would occur in time for the August Levy.

Introduction of Additional Items to the Agenda:

Mr. Kurt requested to have two items added to the agenda under the Superintendent's report. He requested to add under Personnel Certified #1 the resignation of Stephanie Lee as Language Arts teacher; and #2 Kathy Day as a Summer School teacher.

Treasurer's Report:

Motion by Mr. Myers, seconded by Mr. Stark to adopt Board Resolution Number 09-10-82 to approve expenditures that exceed $3,000 that have met the "then and now" statutory requirements; Roll Call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Myers: aye; Mr. Lippert: aye.

Motion by Mr. Bodey, seconded by Mr. Myers to adopt Board Resolution number 09-10-83, to authorize the treasurer to make budget modifications and supplemental appropriations for the current fiscal year; Roll Call: Mr. Stark: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Mr. Rankin entered the meeting at this time.

Mr. Hammond led a discussion on the district's financial position. He had prepared an amended five-year forecast primarily to address a potential cut in state funding beginning in Fiscal Year 2012 and to modify some assumptions that were included in the September 2009 forecast.

Motion by Mr. Bodey, seconded by Mr. Myers to adopt Board Resolution number 09-10-84, to amend the district's five-year financial forecast for the period covering fiscal years 2010 through 2014; Roll Call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Mr. Hammond then presented the Board with three versions of Board Resolution number 09-10-85. Each of the version would place a five year Emergency property tax levy before the voters on the August 3, 2010 Special Election. The three options were a 6.90 mill, a 9.66 mill, or a 12.50 mill property tax. The Board had a discussion on the timing of the levy and debated being on the ballot in August.

Motion by Mr. Bodey, seconded by Mr. Myers to adopt Board Resolution 09-10-85 to place a 6.90 mill Emergency property tax levy for five years on the August 3, 2010 Special Election; Roll Call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: no; Mr. Rankin: aye; Mr. Lippert: aye.

Motion by Mr. Stark, seconded by Mr. Rankin to adopt Board Resolution 09-10-86 to enter into a one-year lease extension with Innovative Modular Systems for a six-classroom modular unit at the Elementary building; Roll call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

Motion by Mr. Myers, seconded by Mr. Bodey to adopt Board Resolution 09-10-87 to enter into an agreement with North Point Educational Services Center to provide shared costs support services for the 2010-2011 school year; Roll call: Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Motion by Mr. Bodey, seconded by Mr. Myers to adopt Board Resolution 09-10-88 to enter into an agreement with Julian & Grube Inc. to prepare GAAP financial statements for the 2010 through 2012 fiscal years; Roll call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Mr. Hammond then made a presentation to the Board regarding Pubic Records and the Open Meeting laws. Mr. Hammond attended a four hour training on behalf of the Board at the Ohio Association of School Business Officials conference in April.

Mr. Hammond then shared with the Board and the audience on the Townsend building lease with North Point Educational Services Center. Mr. Hammond explained that if we were not leasing the building the district would be liable to maintain the property with heat, electric, water, security, and lawn care. The objective of the lease was to find a viable alternative to selling or demolishing the building. He pointed out that the cost to demolish a building like that would be in excess of $400,000 and that most recently the City of Sandusky Schools sold three buildings for $5. During negotiations, the district wanted to cover approximately 85% of the cost. North Point ESC rents the building for $40,000 this year and $45,000 next year. They provide custodial services and Margaretta maintains the parking lots and lawn care.

Superintendent's Report:

New Business:

Motion by Mr. Myers, seconded by Mr. Bodey to adopt Board Resolution 09-10-89 approving Policy #5335 Care of Students with Chronic Health Conditions as part of Board Policy; Roll Call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Motion by Mr. Rankin, seconded by Mr. Stark, to adopt Board Resolution 09-10-90 to authorize the continued membership in the Ohio High School Athletic Association for the 2010-2011 School Year; Roll Call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

Motion by Mr. Bodey, seconded by Mr. Rankin to adopt Board Resolution 09-10-91 to approve the Credit Flexibility program for the 2010-2011 school year; Roll Call: Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Motion by Mr. Myers, seconded by Mr. Bodey to adopt Board Resolution 09-10-92 to approve the Family and Civic Engagement Team; Roll Call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Mr. Kurt then presented the following Board Policies for first reading: 0167, 0169.1, 2260.01, 3430.01, 4121, 4430.01, 5460, 8210, and 8462. Mr. Kurt told the Board if they had any questions or concerns to contact him. He intends to have the policies presented for Board approval at June's Regular meeting.

Personnel Actions:

Certified Staff:

Motion by Mr. Bodey, seconded by Mr. Rankin, to accept the resignation of Cynthia Hager, Special Education teacher, and Stephanie Lee, High School Language Arts teacher effective at the end of their current contracts; Roll call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Motion by Mr. Myers, seconded by Mr. Stark, to approve the following supplemental contracts:

Laurie Keefer – OGT Summer Intervention;
Ann Strean – Jr High Summer Intervention;
Kathy Day – OGT Summer Intervention;

Roll call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert aye.

Classified Staff:

Motion by Mr. Bodey, seconded by Mr. Stark, to approve the following supplemental contracts:

Tommy Crawford – Freshman Football at Level 3;
Robert Sartor – Asst. Freshman Football at Level 2;
Chris Hilton – Freshman Boys Basketball at Level 6; and
Ryan Spicer – 7th Grade Boys Basketball at Level 4;

Roll Call: Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Old Business:

None to report.

Informational Items:

Mr. Kurt was pleased to inform the Board that the District has received an Ohio EPA Grant of $27,600 for the purpose of retrofitting some of buses for the newer emissions standards. Mr. Kurt thanked Mr. Carroll on his effort to secure the grant.

Mr. Hammond mentioned that the first Townsend Alumni Scholarship will be issued this year to Meghan Miller. The scholarship was developed out of concerns for the Alumni dinner building rent. The Board was willing to forgo the rent in lieu of a donation or scholarship. Ms. Miller will receive a $500 scholarship this year.

Mr. Kurt mentioned that the installation of the wind turbine is waiting on the state and federal grants process. He anticipates that the project will be back on schedule soon.

Motion by Mr. Bodey, seconded by Mr. Rankin to enter into executive session to discuss negotiations; Roll Call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

The Board convened into executive session at 8:30 p.m. with Mr. Kurt and Mr. Hammond in attendance.

Motion by Mr. Myers, seconded by Mr. Stark, the board returned from executive session at 9:48 p.m.; Roll call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Motion by Mr. Stark, second by Mr. Myers to adjourn the meeting having no further business to come before the board; Roll call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

Meeting adjourned at 9:50 P.M.

Respectfully Submitted

__________________________
Elmer Lippert
President of the Board

__________________________
Jude T. Hammond
Treasurer/Business Manager

Agendas/Minutes

School Board Members

Mr. Elmer Lippert, President

Mr. Kent Miller

Mr. Paul Schoenegge, Vice President

Mr. Brian Sutorius

Mr. Andrew Warner

Mr. Denny Mock, Superintendent

Mr. Jude Hammond, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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