2010-06-21 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION REGULAR MEETING OF JUNE 21, 2010.

The Margaretta Board of Education met in regular session at 7:00 p.m. on Monday June 21, 2010 at the Elementary Gymnasium.

Mr. Lippert called the meeting to order with roll call:

Mr. Stark: present,
Mr. Rankin: present,
Mr. Myers: present,
Mr. Bodey; present,
Mr. Lippert: present.

Motion by Mr. Myers, second by Mr. Bodey to approve the minutes from the May 19, 2010 Regular Meeting and the May 24, 2010 Special Meeting; Roll call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; and Mr. Lippert: aye.

The Financial Report and Schedule of Bills

Mr. Hammond stated that through the month of May the financial position of the district is generally where it was expected to be for this fiscal year. Mr. Hammond then mentioned that Neill Allen from the Ohio Department of Education will be making a presentation on the financial position of the district.

Board and Staff Reports:

Mr. Kurt introduced Neill Allen from the Ohio Department of Education, Area 4 Coordinators office. Mr. Allen presented to the Board a financial report depicting the status of the district. The report reflected the historical financial activities from fiscal years 2006 through 2009, a forecast of the current fiscal year (2010) and for the subsequent fiscal year (2011). According to Mr. Allen's analysis the district has been spending more money than it has received for each fiscal year causing the district to have a negative cash balance at the end of fiscal year 2011, estimated to be a $451,602 deficit. As a result of this projection, the district would qualify for being placed in "Fiscal Caution," although that determination has yet to be made by the Department of Education.

Mr. Kurt then introduced Roger Hardin from the Ohio Department of Education who made a presentation on the process of going into Fiscal Caution, Fiscal Watch and Fiscal Emergency. At this point, the department will be sending out a letter to the Board that instruct the Board to develop a "Corrective Action Plan" that when executed would avoid the district from having a deficit in the fund balance at the end of the next fiscal year. The plan would need to detail the cuts to be made or the possibility of receiving a tax advance from the counties from the future fiscal year property tax collections to overcome the projected deficit. The plan cannot include the additional revenue from a new tax levy. The directive from the Department of Education will state a deadline of thirty to sixty days for the Board to respond. If the deficit continues to grow in future years, the Department of Education can move the district from Fiscal Caution to Fiscal Watch. If the district cannot resolve the financial crisis or if the Auditor of State in their annual audit determines that the situation is dire enough, the Auditor of State has the authority to place the district in Fiscal Emergency. Once in Fiscal Emergency, the State can advance future state funds to the district to avoid the deficits. The advances would need to be repaid to the state without interest for two years.

Mr. Hardin stated that if the district would be placed in Fiscal Emergency, the statutes require the creation of an "Oversight Committee" comprised of five appointed members, three of which would be from the community. The Oversight Committee would be charged with reviewing and making recommendations to the Board on all matters fiscal related. The focus of the Oversight Committee would be for the district to meet the state minimum standards. Extra-curricular activities would not be a priority for the Oversight Committee and they could put pressure on the Board to make cuts in the areas that are above and beyond the minimum standards, including Extra-curricular activities.

Mr. Hardin did respond to questions posed by the audience. Mr. Hardin stated that in all the fiscal emergency districts that he has been involved over the years, all but one district resolved their financial issues when the community passed a tax levy. Mr. Hardin also stated that in most cases, school districts will need to have additional tax levies approved on average every five to six years, and Margaretta has not approved a new tax levy in twelve years.

The Board and Mr. Kurt thanked Mr. Allen and Mr. Hardin for taking time to meet with the Board in the public meeting.

Mr. Kurt presented to the Board an Annual Report from the Northern Ohio Educational Computer Association (NOECA). NOECA provided technical support and acts as a conduit for providing information from the district to the Ohio Department of Education. He stated that in the agenda is a proposed resolution to enter into a contract for the 2010-2011 school year with NOECA.

Mr. Kurt then introduced Angie Tucker, 8th Grade Trip Advisor, to make a presentation on the Washington D.C. trip that the 8th grade students went on in May. She stated that this trip is an excellent way for students to observe historical sights, view the various National monuments and to see the White House. She stated that this year Representative Marcy Kaptur gave the class a short tour of the Capital building. This is a very worthwhile trip paid from funds raised by the students and the parents. The only cost to the taxpayers is her supplemental contract.

Public Participation:

There was no public participation, except for the questions asked during the presentation made by Mr. Hardin.

Introduction of Additional Items to the Agenda:

Mr. Hammond requested to add one item under his report, number 6, a resolution to approve a temporary budget for Fiscal Year 2010-2011.

Treasurer's Report:

Motion by Mr. Bodey, seconded by Mr. Myers to adopt Board Resolution Number 09-10-94 to approve expenditures that exceed $3,000 that have met the "then and now" statutory requirements; Roll Call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Motion by Mr. Myers, seconded by Mr. Rankin to adopt Board Resolution number 09-10-95, to authorize the treasurer to make budget modifications and supplemental appropriations for the current fiscal year; Roll Call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

Motion by Mr. Bodey, seconded by Mr. Myers to adopt Board Resolution number 09-10-96, to enter into an agreement with the Erie County Health District to provide school nursing services for the 2010-2011 school year; Roll Call: Mr. Stark: aye; Mr. Rankin: aye; Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Motion by Mr. Rankin, seconded by Mr. Bodey to adopt Board Resolution 09-10-97 to enter into an agreement with Sommers Insurance Agency to provide Comprehensive Liability Insurance through SORSA effective July 1, 2010 through June 30, 2011; Roll Call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Motion by Mr. Myers, seconded by Mr. Rankin to adopt Board Resolution 09-10-98 to enter into an agreement with Healthcare Process Consulting Inc. to provide Medicaid programming assistance for the 2010-2011 school year; Roll call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Motion by Mr. Myers, seconded by Mr. Rankin to adopt Board Resolution 09-10-101 to approve Temporary Appropriations for the 2010-2011 Fiscal Year; Roll call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

Superintendent's Report:

New Business:

Motion by Mr. Myers, seconded by Mr. Bodey to adopt Board Resolution 09-10-99 approving the graduation of Ethan Spiggle with the Class of 2010 having met all state and local requirements; Roll Call: Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Motion by Mr. Rankin, seconded by Mr. Stark, to adopt Board Resolution 09-10-100 to enter into an agreement with Northern Ohio Computer Association (NOECA) for computer support services for the 2010-2011 school year; Roll Call: Mr. Rankin: aye: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Personnel Actions:

Certified Staff:

Motion by Mr. Rankin, seconded by Mr. Stark, to employ Brittany Pickett for 7 -12 Integrated Language Arts teacher at Bachelor 0 for the 2010-2011 school year; Roll call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

Classified Staff:

Motion by Mr. Myers, seconded by Mr. Bodey, to employ approve the following supplemental contracts:

Kurri Lewis – Girls Varsity Soccer at Level 2; and
Carli Eddy – Lifeguard;

Roll Call: Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Lippert: aye.

Old Business:

None to report.

Informational Items:

Mr. Kurt announced that the Margaretta Citizens Committee – Levy Committee – was having a fundraiser on Thursday June 24, 2010 at the Vo-Ag Building from 5:00 to 8:00 p.m.

Motion by Mr. Bodey, seconded by Mr. Stark to enter into executive session to discuss negotiations; Roll Call: Mr. Bodey: aye; Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Lippert: aye.

The Board convened into executive session at 8:25 p.m. with Mr. Kurt and Mr. Hammond in attendance.

Motion by Mr. Myers, seconded by Mr. Stark, the board returned from executive session at 9:27 p.m.; Roll call: Mr. Stark: aye; Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Lippert: aye.

Motion by Mr. Rankin, second by Mr. Bodey to adjourn the meeting having no further business to come before the board; Roll call: Mr. Rankin: aye; Mr. Myers: aye; Mr. Bodey: aye; Mr. Stark: aye; Mr. Lippert: aye.

Meeting adjourned at 9:29 P.M.

Respectfully Submitted

__________________________
Elmer Lippert
President of the Board

__________________________
Jude T. Hammond
Treasurer/Business Manager

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